How to process a Change Order

Procurement Services began rolling out a new Purchase Order Change procedure as of January 1, 2019. This new procedure is part of a Funding Agency Audit Requirement where as all changes to existing Purchase Orders must be approved by the Fund Financial Managers and/or their Delegates.

Users have the ability to retrieve their MMP Purchase Order (PO) and modify the PO directly in MMP. This new approach streamlines the Change Order Request process and eliminates duplicate efforts.

PO elements that can be changed are:

  • Product description
  • Catalog number
  • Quantity
  • Unit price
  • Unit of measure
  • FOAPAL/split distribution.

A comprehensive Step by Step instruction document is available here.

However, in order to support this change, users are encouraged to contact our Chief Procurement Trainer & Systems Administrator, nadia.orsini [at] mcgill.ca (Nadia Orsini), (514) 398-7112, to register for a training session.

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