Procurement Services recommends using the University's Standard Request for Quotation form (RFQ) to solicit pricing for goods and/or services valued below $100,000 (over the contract term, excluding GST and QST). Public tendering is required for purchases valued over $100,000.
Please find below the documentation required when requesting a purchase order if there is no existing contract in place for the goods or services that you are ordering:
- For orders less than $2,500, it is recommended as a best practice to obtain written confirmation from a supplier, such as a quotation, an email, or website printout.
- 1 quote for purchases valued between $2,500 and $24,999
- 3 quotes for purchases valued between $25,000 and $99,999 and/or the assigned contract number provided by the Procurement Buyer eg. ( C000xxx)
- Public Call for Tenders or Legal Exceptions for purchase valued above $100,000
Procurement Services offers 2 versions of this document:
If your preference is to complete this document electronically, you may use the RFQ Template in Excel version:
If you prefer to print the document and manually insert the information required, you may use the RFQ Template in Adobe Acrobat (PDF) version:
Please use the instructions provided below to use the Standard RFQ template:
For CFI (Canada Foundation for Innovation) projects, please use the following Request For Quotation templates.
Request for Quotation CFI (Word version)
Request for Quotation CFI (PDF version)