Request for Quotation


Procurement Services recommends using the University's Standard Request for Quotation form (RFQ) to solicit pricing for goods and/or services valued below $100,000 (over the contract term, excluding GST and QST). Public tendering is required for purchases valued over $100,000.

Please find below the documentation required when requesting a purchase order if there is no existing contract in place for the goods or services that you are ordering:

  • For orders less than $2,500, it is recommended as a best practice to obtain written confirmation from a supplier, such as a quotation, an email, or website printout.
  • 1 quote for purchases valued between $2,500 and $24,999
  • 3 quotes for purchases valued between $25,000 and $99,999 and/or the assigned contract number provided by the Procurement Buyer eg. ( C000xxx)
  • Public Call for Tenders or Legal Exceptions for purchase valued above $100,000



Procurement Services offers 2 versions of this document:

If your preference is to complete this document electronically, you may use the RFQ Template in Excel version:

If you prefer to print the document and manually insert the information required, you may use the RFQ Template in Adobe Acrobat (PDF) version:

Please use the instructions provided below to use the Standard RFQ template:

Standard RFQ Template Instructions

CFI Forms

For CFI (Canada Foundation for Innovation) projects, please use the following Request For Quotation templates.

Request for Quotation CFI (Word version)

Request for Quotation CFI (PDF version)

Back to top