If you have a question that is not addressed in the list below, please submit it to us through our Ask the OSD form and you will receive a response within 48 hours. If your question is urgent please contact us directly at 514-398-6009 or disabilities.students [at] mcgill.ca.
Appointments and accommodations
You can register with the OSD if you are experiencing academic or physical barriers and have a documented disability, mental health disorder, chronic illness, or other impairment. It may be temporary (i.e. concussion, broken bone), permanent (i.e. dyslexia, diabetes), or episodic (conditions that may have fluctuating symptoms or variations in impairment). The OSD can support you in identifying barriers you are experiencing and provide support through accommodations if appropriate.
Accommodations are based on the barriers that you experience. Some of the supports the OSD provides include exam accommodations, note taking support, learning resources, peer-to-peer supports, and assistive technology. Your accommodation plan is an individualized plan that is established between you and an Access Services Advisor.
Not registered with the OSD and don’t have any medical documentation but am interested in learning about my options and access to services
Book a 15 minute info session in person or via Skype.
During an info session, you can learn more about the OSD, our mandate, what supports are available at McGill, and explore appropriate documentation for registration with our office.
Attend an info webinar
New to OSD and have the appropriate medical documentation (See Question #6)
Book 45-minute registration appointment in person or via Skype with an Access Services Advisor
You will meet with an Access Services Advisor to (a) discuss the barriers you experience, (b) review your documentation, (c) Establish an individualized accommodation plan, and (d) learn about appropriate additional supports across the university.
Already registered with the OSD and…
I have a quick question. Book a 15-minute drop-in appointment with an Access Services Advisor.
You can stop by to get signatures on forms, submit updated documentation, and pick up letters or forms. You can also request clarification about academic accommodations, processes, and policies; discuss referrals to see a Learning Strategist, or the Adaptive Technologist.
I would like to review my accommodations, discuss a complex situation, or get additional support. Book a 30-minute returning student appointment with an Access Services Advisor.
You can schedule an appointment to meet with an Access Services Advisor through our online booking page or by calling us at 514-398-6009. In order to accommodate the current remote-learning situation, these appointments are conducted virtually.
Students with documented disabilities can register at any point in the year, but we recommend registering as early as possible. We encourage students new to McGill to make an appointment before their semester begins.
To register with the OSD, please bring documentation from a relevant and licensed medical professional (doctor, psychologist, psychiatrist, etc.). The documentation must meet the following requirements:
- Be on the official letterhead of the medical professional or clinic
- Contain a diagnosis
- Explain how your diagnosis currently impacts your academic experience
- Contain the signature and license number of the medical professional
We recommend asking your health professional to complete the OSD Referral Form. Please be sure that your diagnosis was emitted by a recognized professional (Please see the PL-21 guide* for more information).
|* Loi modifiant le Code des professions et d’autres dispositions législatives dans le domaine de la santé mentale et des relations humaines|
You can make an info session appointment (see question #3) to meet with an Access Services Advisor without documentation. Although medical documentation with a diagnosis is required to register with the OSD, your Advisor can help guide you toward getting appropriate documentation, or can assess whether registration with the OSD is appropriate for you.
The OSD is able to offer a limited number of ADHD and Learning Disability assessments per year at a reduced cost. This assessment process has eligibility criteria that must be met and may have a significant wait time. If this is applicable to your situation and barriers, your Access Services Advisor will discuss this process with you and complete an eligibility screening.
We ask that you help us by keeping your scheduled appointments and notifying us in advance if your circumstances change and you need to cancel. When we have advanced notice, we are able to accommodate other students. Please call us at 514-398-6009 and we would be happy to reschedule your appointment, if needed. Remember that appointments can be held at our office or via skype. Students are encouraged to arrive 10 minutes prior to their appointment. Students who are more than 15 minutes late will likely need to be rescheduled to ensure other student appointments are not late.
If you experience new barriers or your accommodations are no longer addressing your barriers, please make a returning student appointment (see question #3) to discuss your situation with an Access Services Advisor. During this discussion your accommodation plan may be modified or new resources may be recommended where appropriate.
No. While we encourage you to make a yearly appointment to review your accommodation plan and to discuss your barriers, you do not need to re-register with the OSD once you are actively registered. If you have registered with the OSD for a temporary impairment and your barriers persist, please contact us.
Your registration with the OSD is confidential and will not be documented on your transcript or government student file.
For more information, please view our Confidentiality Commitment.
We are available to meet with you if you feel you may have a disability. Together we can review the barriers you are experiencing, and if appropriate, suggest supports and resources. Contact our Front Desk to arrange a 15 minute information session with an OSD Advisor, at 514-398-6009.
13. How do I transfer my accommodations that I received in High School / CEGEP / at another university to McGill?
In order to receive academic accommodations at McGill , you must register with the OSD (see question #6). You may submit a Letter of Accommodation or equivalent documentation from your previous studies along with your medical documentation, however, please note that accommodations at McGill University may differ from those you have previously received.
Reasonable Consideration Requests
A Reasonable Consideration Request is a supplemental academic support to assist students in discussing and negotiating supports that may be provided by their instructors.
Supplemental academic supports are designed to enrich a student’s academic skillset and to help them develop supplemental skills and strategies to support them in their studies. These supports are not legal accommodations and are therefore not guaranteed.
If a Reasonable Consideration Request is an authorized support on your IAP, students can submit a new Reasonable Consideration Request each semester by completing RCR online form. An OSD staff member will review your request. Once approved, the OSD will send an email to your instructor and yourself that includes some information about your request, as well as a Reasonable Consideration Agreement template. We encourage you to review the Reasonable Consideration Agreement together with your instructor to determine any conditions and relevant procedures.
Reasonable Consideration Requests should be made at the beginning of each semester and must be requested before the final exam sign-up deadline, which is posted on the OSD website. If a letter is needed after this date, the request will be evaluated by an advisor on a case-by-case basis.
17. I previously had access to “Professor Notification: Letter of Accommodations”. How is this process different?
The Reasonable Consideration Request is similar to the previous Professor Notification: Letter of Accommodations in that it is a supplemental academic support to assist students in discussing and negotiating supports that may be provided by their instructors.
Reasonable Consideration Requests require a discussion and agreement with an instructor. The Reasonable Consideration Request contains guidance for both students and professors as to what to expect from these conversations, and some prompts to consider these requests. Good faith effort must be made to come to an agreement; however, these supports cannot be guaranteed.
You must sign up for all your exams (including midterms, tests, quizzes, finals deferrals, and supplementals) using the exam sign-up form.
For all time-based assessments scheduled on or after February 1st, 2021, accommodation requests must be submitted 14 days prior to the exam start date.
Yes. You need to download the OSD accommodation form for continuing studies exams and email it to John Veli (john.veli [at] mcgill.ca) 3 weeks prior to the exam date for midterms and quizzes and 4 weeks prior to the exam date for final exams.
The process for writing placement and summer exams remains the same in that we ask you to fill out our exam accommodation form at least 14 days in advance.
For January 2021, students can register for exam accommodations using the exam sign-up form exceptionally up to 2 business days prior to the start date of the assessment. If you experience any issues with the form, please contact exams.osd [at] mcgill.ca ">exams.osd [at] mcgill.ca .
Yes. In order to solicit new note-sharing students in your courses, you must sign in to EZ Notes at the beginning of every new semester, and register for the courses in which you are requesting a note-sharing student. Note-sharing students will be assigned and your notes will appear on myCourses.
When logging into EZ Notes if you see a warning about the connection, please click “Advanced” and then “Proceed.”
Unfortunately due to limitations in the current platform being used the best option available is to turn off all notifications. You can choose not to receive notifications from specific courses by following the instructions under “Excluding courses from notifications” in this article from the McGill IT Knowledge Base.
- Please make sure you have registered for your current semester’s notes on the EZNotes page.
- Please make sure you select “Show ALL courses” on MyCourses to see the note-sharing page.
If you still can’t see any course notes, please email notetaking.osd [at] mcgill.ca and copy the Access Services Advisor with whom you last met with. For any issues with the MyCourses platform, please contact the IT Service Desk.
The adapted transport van is operated by Security Services at McGill. All submitted student requests are processed by the OSD, please fill out the adapted transport authorization form. Please note that the adapted transport van prioritizes students with permanent mobility impairments. It is helpful and important to communicate your flexibility in pick-up and drop-off times.
The adapted van will only transport you from one McGill building to another McGill building and within the downtown campus limits, Monday through Friday between 8:00 a.m. and 6:00 p.m.
- Medical documentation is required to attest to permanent or temporary disability.
- Please submit your request on the Parking Authorization Form.
- Requests will be reviewed within 48 hours.
1010 Sherbrooke Ouest,
Redpath Library Building, Suite RS56
3459 McTavish Street
The OSD does not provide direct support regarding admission to McGill, however students can make an info session appointment with an Access Services Advisor without having been accepted to the University. You can discuss potential accommodations, barriers, and have your questions answered about how you may be accommodated as a McGill student.
If your documentation is a language other than English or French, you will need to have it translated by a certified translator in order to register.
Please provide both the original and translated copies of your documentation during your registration appointment.
Once you leave McGill, we will keep your file for up to 1 year, after which it will be destroyed. If you would like to collect your documentation, you can complete the Student Records Release Form and email it to disabilities.students [at] mcgill.ca or submit in person to our front desk.