Research Ramp-up Process: Resources for researchers

[revised: June 5, 2020]

 

On this page: ACCESSING THE NEURO | INSIDE THE NEURO | IN THE LAB | APPLY TO RESTART YOUR RESEARCH |MEMOS

The restart of research activities at The Neuro follows the McGill University on-campus research phase-in directives and the guidelines on preventing spread of COVID-19.

Health and safety are our top priority

All Neuro staff and trainees need to have the same information and share the same recommendations.

Neuro Principal Investigators are expected to be familiar with, and abide by all university directives and guidelines to plan a safe and gradual return to work.

Below are descriptions of procedures, links to information documents for researchers, followed by an archive of memos with additional information.

ACCESSING THE NEURO

Building Access

Weekdays 7 am to 7 pm
Researchers enter the Neuro complex by 3 secured entrances. All persons entering must pass through the triage screening process.

  • Research staff working in the BTRC/Molson Pavilion: BTRC entrance only.
  • Research staff working in the North Wing and Webster B1: North Wing L3 entrance only.
  • Research staff working in the main Neuro building (floors 2, 6, 7, 8): 3801 University entrance only.

After hours and weekend

  • All Researchers must enter and exit via 3801 University Street only.
  • If door at 3801 University is locked, ring security to request access.
  • BTRC and L3 entrances will be locked and used for emergency exit only.

Movement within the complex is restricted.

  • Please follow all signage within buildings and elevators.
  • No access to hospital areas, including Café Vienne.
  • No external visitors allowed at any time into research areas.


To request access to The Neuro for an External Vendor, please fill out: External Vendor Access Request Form

Do not come to The Neuro if you experience any symptoms of COVID-19 or have been exposed to someone diagnosed with COVID-19.

New: June 5, 2020

If you are not part of the approved research ramp-up activities, and would like to access your office or lab to retrieve items, you must

1.    contact your supervisor

2.    facilities.neuro [at] mcgill.ca (email Neuro Facilities)

3.    fill out the Daily Log

4.    Reminder Procedure for Removal Of Neuro (McGill) Tagged Equipment 

 

Parking

Entrance Screening and Triage

STEP 1

Present your McGill ID card

  • If you have No ID, Access is Denied. Staff or student to contact supervisor. facilities.neuro [at] mcgill.ca (Supervisor should email Neuro Facilities), provide name and ID number of person requesting access, as well as lab room number.
  • Yes you have an ID, go to STEP 2.

STEP 2

In the last 7 days, have you had a new onset of one or more of the following symptoms?

  • Fever
  • Cough
  • Sore throat
  • Diarrhea
  • Difficulty breathing or shortness of breath
  • Nasal congestion & runny nose
  • Yes: Access is Denied, security guard gives a mask and handout to McGill Staff and/or Student
  • No: go to STEP 3

STEP 3

In the last 14 days, did you have contact with someone in your household who tested positive for COVID-19?

  • No: Access permitted, security guard gives a mask
  • Yes: Access is Denied, security guard gives a mask and handout to McGill Staff and/or Student

New: June 5, 2020

If at any point in the past few months you have received a positive test result for COVID-19, you must contact your supervisor and communications.neuro [at] mcgill.ca (Neuro Communication)s for further instructions before returning to The Neuro.

 


INSIDE THE NEURO

Prevention - Protecting The Neuro

  • Wash your hands frequently and practice good cough etiquette.
  • Maintain a physical distance of 2 metres at all times when other physical barriers are not present.
  • Maintain a density of 1 person per 16m2 (2 metres around a person) or lower for enclosed workspaces (such as labs) where multiple individuals need to work for extended hours.
  • Ensure frequent cleaning especially of high-touch surfaces and objects.
  • All staff are to wear a mask when around others and when moving through common spaces.
  • Currently only water fountains with sensor fill stations are operational. Please bring a water bottle from home if possible. We anticipate re-opening water fountains by next week. There will be hand sanitizer dispensers next to fountains. Sanitize before and after use. It is still encouraged to bring a water bottle and fill at fountain. Do not drink from fountain.
  • NO access to the hospital floors or Café Vienne. Researchers are encouraged to use floor B1 for essential movements within the complex. Please avoid use of floors 1 and 2 of main complex.
  • Failure to comply with these guidelines could result in reduced access, exclusion from the building, and/or disciplinary measures.

Use of Common Areas and Meeting Rooms

Lunch/ break rooms can be used, but physical distancing guidelines (2 metres) must be followed, and surfaces must be wiped down after use.

  • Respect maximum occupancy sign outside each common room.
  • The following conference rooms are approved to be used as lunch rooms only for research staff and students:
    • Chippindale Room (BT102)
    • Banque Nationale
    • Bell Room
    • NW L3
  • Lunch rooms are also open at NW122 & 665B
  • Eating outside is encouraged
    • BTRC, NW L3 and NW L2 Terraces are open
  • The following Conference rooms remain closed for researchers:
    • Jeanne Timmins Amphitheatre ((now a Designated Hospital Lunch Room)
    • NW201
    • Conference Room 636
    • de Grandpré Communications Centre
    • Rooms 124, 174A, 188
    • Library conference room
  • Reminders:
    • Lab meetings, journal clubs, seminars will continue to be held remotely
    • No access to Café Vienne for research staff and students.

 


IN THE LAB

Hygiene

Hand hygiene is mandatory for all employees returning to work

HAND WASHING

Hands should be washed in the following situations:

  • Upon arrival in the workplace
  • After work in close contact with another employee (less than 2 metres)
  • If hands are soiled/dirty
  • After using the bathroom
  • At the end of the day
  • Upon arrival at home
  • Anyone leaving a lab must take off their gloves and wash their hands again before walking out, to avoid contaminating doorknobs, elevators etc

Hand sanitizer dispensers are located at the entrances.

If you find an empty post or wall-mounted hand sanitizer dispenser, please submit a request online to have it refilled.

Masks

Mask Policy: research staff/students are encouraged to bring their own masks from home or the lab. If you do not have a mask upon entering the building, security will give you one.

  • All staff are to wear a mask when around others (ex lab or office) and when moving through common spaces where 2m social distance can’t be respected, for example in hallways, elevators, stairwells, washrooms, shared labs, shared offices, etc.
  • Re-use of masks. We encourage, if not damaged nor soiled, the re-use of masks. They can be set aside in designated areas of a room or stored in individual bags to be re-used either the following day or later in the week.

Reminders for the use of non-medical masks:

Learn about the proper use of these masks. See the following videos:

  • MSSS (English): https://www.youtube.com/watch?v=gu-sqT1us_U
  • MSSS (French): https://www.youtube.com/watch?v=2y3RKBrKK6c
     
  • Ordering PPE through MMP*
    *As per McGill directives: please be advised that you must order through MMP. There is a central store for these materials (masks, gloves, cleaning supplies/ethanol) named McGill personal protection stockroom. Procurement may need to ration provisions, as PPE is in limited supply. Supplies can only be ordered for 1 week at a time

New: June 5, 2020

PPE (mask and glove) supplier - discount

Facilities has identified a vendor in MMP that has 1.5 million civil masks in stock at a price that is almost 50% less than other masks offered through the MMP PPE Store.

Download the flyer.

To request a quote, contact representative, Megan McCallum at megan.mccallum [at] aquestdesign.ca.

Note that they will waive the transport fee of 5% if the accumulated orders from all the labs is $5,000 or more.

To take advantage of this offer:

Forward this memo to the person in your lab responsible for ordering through MMP.

All labs requiring masks and gloves, should submit their order in MMP by Wednesday June 10th. 

Please forward the PO number and dollar amount to facilities.neuro [at] mcgill.ca.

Facilities will coordinate the delivery date for all orders with AQuest.

Cleaning

Public Areas

Building Services will increase cleaning and disinfection of public spaces and high touch areas including washrooms, doors and entranceways (door handles, plates and push bars), elevators, drinking fountains, kitchenettes, handrails, and other high touch horizontal and vertical surfaces.

Building Services does not clean any tools or equipment in labs or offices.

*As per McGill directives: please be advised that you must order through MMP. There is a central store for these materials (masks, gloves, cleaning supplies/ethanol) named McGill personal protection stockroom. Procurement may need to ration provisions, as PPE is in limited supply. Supplies can only be ordered for 1 week at a time

For all Facilities requests (including refill of sanitizer dispensers, social distancing signage), please fill out this online form.

 


APPLY TO RESTART YOUR RESEARCH

PPE (mask and glove) supplier - discount

Published: 4Jun2020

Facilities has identified a vendor in MMP that has 1.5 million civil masks in stock at a price that is almost 50% less than other masks offered through the MMP PPE Store....

LOG OF VISITS BY AUTHORIZED RESEARCH PERSONNEL

Published: 27Mar2020

We are committed to ensure that all Neuro investigators follow the updated directives on further restrictions on research activities, as communicated on 24 March 2020 by the Faculty of Medicine....

Elevators - Restricted Access and Reprogramming

Published: 15May2020

As The Neuro moves into a transition phase, which includes the gradual resumption of research activities starting on Monday May 25th, please note that use of elevators is now restricted (please see...

Update: Research Ramp-up Process

Published: 8May2020

We have drafted a Neuro plan and guidelines for the phased in resumption of research activities, complying with both McGill and MUHC protocols....

The Neuro logo McGill logoMcGill University Health Centre logoKillam logo

The Neuro is a McGill research and teaching institute; delivering high quality patient care, as part of the Neuroscience Mission of the McGill University Health Centre. We are proud to be a Killam Institution, supported by the Killam Trusts.

Back to top