Submit with the application package the complete and final versions of the following documents:
NOTE: Naming conventions for files - File names should be short, but descriptive (<20 characters)
▢ Signed and completed application form (SPC Chair signature, pg. 12)
▢ Invitations / promotional materials: flyers, brochures, website links, blogs, etc...
▢ Speaker invitation template and communication stating CPD standards. See Quick Tips for Speakers.
▢ If funding was received: provide signed letter(s) of agreement(s) and the sponsorship prospectus. NOTE: The agreement(s) must outline the terms, conditions, and purposes by which funding was provided and that funds were received in the form of an educational grant
▢ If funding was received: provide the commercial interest branding: logos, colors, symbols, etc.…
▢ If the SPC/PO chooses to delegate to a third-party payment of expenses: provide the signed agreement detailing the roles and responsibilities
▢ Copy of the schedule (provide preliminary if not finalized)
▢ Signed copy of the Financial Competing Interests Form – if applicable (Scientific Planning Committee Chair, pg.13)
▢ Signed copies of the Declaration of Potential Conflict of Interest Forms – Scientific and Organizing Planning Committees. NOTE: The completed CoI forms for speakers, must be completed, collected, and retained by the activity organizer. Ensure to submit with the final report.
▢ Signed Ethical Review Form (SPC Chair signature, pg. 14)
▢ If requesting RCSPC MOC credits: Declaration form to be completed by SPC member affiliated with RCPSC – (pg. 15)
▢ If requesting CFPC Mainpro+ credits: Declaration form to be completed by SPC member affiliated with the McGill University FMHS and the CFPC member that resides in Quebec – (pg. 16 & 17)
▢ Scientific Planning Committee (SPC) meeting minutes, summary of comments from email correspondence, etc.… Ensure to include and highlight discussion of mandatory key elements
▢ Needs Assessment: summaries used to identify the development of the activity
▢ Evaluation form: template that will be disseminated to participants
▢ PowerPoint Slide Set - Content (PDF of slides not acceptable) – mandatory for activities funded by one for-profit or not-for-profit organization - not required for live single delivery large conference featuring many speakers. However, the reviewer may request the PPT(s) for review. If the activity is presented in English and French, submit PPTs in both languages
▢ Slides that will be presented to participants with the SPC and speakers conflicts of interest disclosure statements. See PPT Template - Disclosing CoI.
PLEASE READ: The final versions of the application form, content and all supporting documents are to be submitted at the same time. Should documents be submitted less than 8 weeks prior to the start date of the activity, late fees will apply.
Ready to Submit Your Application Package for Review
Do not send duplicate documentation/submissions. Submit your complete package via email: cpd.med [at] mcgill.ca.
Submitting your package via Dropbox or another file hosting service? Ensure to provide access to multiple users for an 8-week duration.
IMPORTANT: Once you have received an email and/or official letter stating that your activity was approved with CPD credits, it is not permitted to modify the content or supporting documents that were reviewed and approved. Should you modify any materials, you must obtain approval prior to disseminating. Changing content or supporting documentation without approval, renders the accreditation/certification approval null and void. NOTE: Fees to re-review will apply.