Procedures and Forms

Nomination of Examiners Forms

Master's Thesis Nomination of Examiners Form

PhD Thesis Nomination of Examiners Form

The naming convention for the nomination form must be as follows:

  • ID#_last name_first name_unit name_nomform.pdf
  • E.g., 260123456_Smith_John_Electrical&ComputerEng (ECE)_nomform.pdf

Thesis Submission

Macdonald Campus students: All forms must be duly signed, scanned, and submitted to GPS AND to gradstudies.macdonald [at] with your initial e-thesis submission.  Please ensure all necessary signatures have been obtained before submission.

Initial Thesis Submission Deadlines

Initial e-Thesis Process

Forms required with initial e-thesis submission

Thesis Non-Exclusive License Agreements


Final e-thesis regulations and instructions

Award Payments

Graduate Student Progress Reports

Academic Integrity Tutorial

Mandatory online academic integrity tutorial

As of spring 2011, graduate students must complete a mandatory online academic integrity tutorial, which may be accessed via Minerva (Student Menu > Academic Integrity Tutorial). New students must complete the tutorial within their first semester in order to prevent a Hold being placed on their record. Refer to registration deadlines for more details.

Study Abroad - Travel Registry

Planning to study abroad?
Make sure that you comply with McGill's mandatory orientation and registration.

McGill Forms for Various Procedures

For students in Graduate Programs:

Proof of Enrollment Letter

Request for a Leave

Request for a Program Change

Request for Readmission
If your registration at McGill has been terminated for a period of two years or more or you officially withdrew from the university, you may submit a request for readmission. Thesis students must be ready to submit your thesis for examination. You can find more information on graduate readmission procedures on the GPS students' website

Request for a University Withdrawal
Information on withdrawing from the University can be found on the GPS students' website

Request for Registration/Course Changes

Request for a Special Letter
Use this form to request a customized letter for the purpose of obtaining immigration documents (e.g.: post-graduate work permit, visa, permanent residency, etc).

  • Initial e-thesis letter – confirming submission of initial e-thesis
  • Final e-thesis letter – confirming completion of degree requirements (submission of final e-thesis) Use this version of the letter when applying for a Post Graduate Work Permit
  • Non-thesis student - confirming completion of degree requirements (to apply for a Post Graduate Work Permit)
  • Immigration Canada (CIC) PhD letter – required for the CIC Federal Skilled Worker program (confirms completion of 2 years in a PhD program and current academic standing)
  • Semester dates letter - indicating the dates of the semester including the exam period
  • Language of instruction of the University letter
  • McGill’s accreditation information letter - indicating which association McGill University is a member of
  • 3-year degree information letter - for Quebec students who have completed CEGEP

For Postdoctoral Fellows:

Request to renew postdoctoral registration

Web Request Forms - Service Point

Minerva /uApply Access
Obtain your 9 digit McGill ID number or have your Minerva PIN/ uApply password reset.

Authorization for Release of Official Document
Use this online request form to authorize a third party to pick up your official document(s) at Service Point.

Special Fee Letters
(Fee estimates, proof of payment, UN Forms, World Bank...)

APPLICANTS:  Request to modify application
Use this form to submit one of the following corrections to a recently submitted application to McGill University. Once submitted, you will receive a confirmation email for which you must take action on before any corrections can be made.

For a complete list of student services and resources at McGill, visit Resources & Services for Students

Taking a course in another Quebec university

CREPUQ:  Authorization to transfer credits under the agreement between Québec universities