General FAQs for Grad Students
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Request medical accommodations during the term?
For a graduate student taking a 500-level course or lower in our faculty*, procedure is as per: https://www.mcgill.ca/macdonald/studentinfo/medical-notes.
Medical to be submitted to SAO can be downloaded from: https://www.mcgill.ca/macdonald/studentinfo/undergrads/forms.
* procedure may vary in other faculties
For a graduate student taking a 600-level course, accommodation arrangements are to be made between the instructor and the student. A doctor’s note or other appropriate documentation is required. This should be presented to the instructor by the student. There is no form and no approval from the Student Affairs Office required. In certain cases if confidentiality is desired, the student can go through the OSD (Office for Students with Disabilities) who can then vouch for the doctor’s recommendations to the instructor. The goal is for the instructor and the student to find a way to allow the student to complete the course requirements before the end of the term.
Request a final exam deferral?
If a graduate student taking a 500-level or lower course is requesting to defer an exam that takes place during the final exam period, the student must write an email to their Graduate Program Coordinator (GPC) requesting the deferral of their exam, along with a medical note or other supporting documentation. The GPC will request approval from the course instructor and GPD/Chair and forward the approved request to Enrolment Services (Graduate Student Records) for approval and processing. Once approved, the Student Affairs Office of the Faculty/Department offering the course will then schedule the deferred exam for the course. The GPC will confirm the graduate student’s name is on the list to take the deferred exam.
If a graduate student taking a 600-level course is requesting to defer an exam that takes place during the final exam period, the student must write an email to their Graduate Program Coordinator (GPC) requesting the deferral of their exam, along with a medical note or other supporting documentation. The GPC will request approval from the course instructor and GPD/Chair and forward the approved request to Enrolment Services (Graduate Student Records) for approval and processing. The student and instructor must then arrange a date, time, and location for the student’s deferred exam to take place and communicate this information to the GPC.
Know how to register on Minerva?
See these instructions on how to register at McGill using Minerva, which includes a video tutorial. See these tips if you encounter problems registering for a course. Please see these important dates and deadlines for registration and course change. Please contact your Graduate Program Coordinator for more information.
Add or drop a course after the add/drop deadline?
To add a course, please use: Form to Request a Course Change
To drop a course, you may still do so via Minerva.
Change your program option (e.g. thesis to non-thesis) or concentration?
Change programs or departments?
You must apply through uApply and application deadlines apply. Please contact your Graduate Program Coordinator.
Withdraw from the University?
Please make sure to read the Regulations Concerning a University Withdrawal and be aware of the applicable deadlines and fees.
Come back to your program after having taken time off?
If you have not been registered for one or more terms, you will have to request to be readmitted: Request for Readmission. Please contact your Graduate Program Coordinator.
Take a semester off?
- Apply for a leave: Form to Request Leave
- If a Leave is not granted, you can withdraw from the University and then submit a form Form to Request Readmission.
- For MASTER’S NON-THESIS STUDENTS ONLY:
- For the Summer term, IF your program permits it, you simply would not register for the term. No request for a leave is required. Then you may simply register in the following Fall term to continue as usual.
Substitute a course that is required for your program with another course?
Approval required from Supervisor or Program/Academic Advisor, as well as the Graduate Program Director of your Department. Contact your GPC in the Macdonald Graduate Studies Office.
Take a Continuing Studies or language course?
You may take a Continuing Studies course or a language course but it will not go toward your degree requirements and tuition is charged separately (over and above) your regular program tuition. Departmental approval is normally required.
Register for a part-time term or complete your studies part-time?
For Non-Thesis students, you simply register for fewer than 12 credits per term. For Thesis students you must make the request in writing to your supervisor. If approved, the supervisor will send your request to the Macdonald Graduate Studies Office to process the change.
The time limit for completion of a degree is:
- 3 years for Masters (thesis or non-thesis)
- 5 years for Masters if strictly done on part-time basis
- PhD: By the end of PhD year 7
* It is important to consider full-time/part-time status requirements for Immigration, Student Loans, etc.
To take an undergraduate course as an extra course?
Prior to submitting this request, you must have already obtained permission from the undergraduate department offering the course. The department must add a permit to your record allowing you to take the course.
- You must complete the form found at: Form to Request a Course Change where you will indicate that the course should be flagged as “Extra” to your graduate program.
- The course will not count for credit towards the graduate program you are currently pursuing.
- The course will not count in your CGPA and the failure policy will not apply.
- If approved, you will be assessed additional tuition fees.
If required to take an undergraduate course as an “Additional Program Requirement” upon admission:
- The course is an additional requirement for your program but will not count for course work credit towards the program requirements.
- The course credits will be included in your CGPA calculation and the failure policy will apply.
Take a course outside McGill?
- Get permission from your Supervisor or Academic Advisor to take the course for your program requirements.
- Submit your request to: https://mobilite-cours.crepuq.qc.ca/4DSTATIC/ENAccueil.html
- Please choose a department description that clearly reflects a department at Macdonald Campus so your request comes to the Macdonald Grad Studies Office
- Your request will be processed and you can check the status of your request
- Any deadlines of McGill and the host university must be respected
- NO MORE THAN 1/3 of total lectured course credits in the student’s program may be taken outside of McGill– please confirm with Graduate Program Coordinator
- McGill IUT Policy
Apply for a Work-Coop permit?
***For international students engaging in a mandatory internship/project for their academic program, when the internship/project is OUTSIDE McGill.
Apply to graduate?
Only Non-Thesis graduate students need to apply to graduate. This is done via Minerva, in the final semester of your program, mid-way through the term. Be aware of the deadline to be added to the list of graduating students! Contact your Graduate Program Coordinator for any questions.