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eTheses: How to convert to PDF/A

eTheses must be submitted in PDF/A format.

PDF/A documents are PDFs that follow a new standard for archiving electronic documents. They are self-contained for long-term reproducibility. The practical difference between creating a PDF and a PDF/A document is that the conversion settings should be “PDF/A-1b:2005 (CMYK)” or “PDF/A-1b:2005 (RGB)”. Also, all fonts must be embedded in the document and no additional security features are allowed.

PDF/A compliance

Adobe Acrobat 7.0: How To

How to verify PDF/A compliance (eThesis)

eThesis: Use the following guide to verify the compliance of your newly created eThesis with the PDF/A standard.

1. Open Adobe Acrobat Step 1

Create a PDF from MS Word 2003

Adobe Acrobat 7.0: How To

Create a PDF/A document from an MS Word document (eThesis)

A common way of creating PDF documents is by converting another document format into a PDF. This option has the inherent advantages of both creating a fully searchable PDF from the beginning, as well as generating a finished PDF with an optimally small filesize. You will need a computer with copies of Adobe Acrobat and MS Word installed.

Brief procedures


Create a PDF/A document from a licensed copy of MS Word 2007

  • Download and install the Microsoft Save as PDF or XPS Add-in (already installed on Library computers).
  • Open your document in Microsoft Word.
  • Click on the Office button (upper left corner), scroll down to Save as and select the PDF or XPS option.
  • In the next dialog box, click on the Options but

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