okay so i'll just start
um i have a slow start anyway as i do
sort of the introduction but i want to
thank everyone for coming today i know
this is a very timely and
uh topical question especially during
the pandemic i've noticed a real
increase uh in
interest in open access
so um a little bit of zoom housekeeping
i think most of you have already done
this but i recommend turning your video
off that just saves people's bandwidths
um and the videos being recorded as well
so that they'll help as well
um you can type any questions you have
into the chat that's probably the
easiest way for now my colleague
sandy herveieux is also on the call she's
a liaison librarian at the library
so she'll be watching the chat and
she'll flag to me there's sandy
she'll fly to me any questions that come
up and i've generally tried to put in um
pauses throughout the presentation uh
just to make sure we address any
questions
so i think this is really important to
talk about who i am and what i do
and why i'm the person talking about
this my name is jessica lange
uh the my title is the scholarly
communications librarian
which i realize is a bit of a fancy
title uh what i like to tell people is
that you can think of me more as an
academic publishing consultant
so a lot of my job is just understanding
what's happening in scholarly publishing
what are the major trends what are the
grant agencies doing how our
journal policies changing and so
i spent a lot of my day just knowing
what's happening and shifting and being
up to date
so that's sort of my front-facing role
is that i'm a resource person
for faculty students staff about any
questions related
to open access um publishing grants
in that sort of sphere i also have a
backend role so i manage mcgill's open
access repository e scholarship
and i'll talk a little bit more about
what e-scholarship is in a little bit
but that help gives you a sense of who i
am and what i do and
why i'm here talking about this today
so what i really want to cover in the
webinar is at the end of it
that i want you to be able to know what
are the open access requirements of
canada and quebec's major funding
agencies
um and then we want you to know what are
the two primary ways you can make your
work open access
additionally i want you to be able to
describe the
libraries of services that would support
open access
so just make sure we're on the same page
uh this is the general definition of
open access
so it is digital online free of charge
and free of most copyright and licensing
restrictions i will focus more on the
first half of that sentence
so literature that is online free of
charge um the second half is important
but
for simplicity's sake we're going to
stick and just think about the first
half
and if i had anything to add i would add
in perpetuity
open access is really meant to be long
term so it's not open for
a month or a day but ideally the work is
open in perpetuity
now in terms of the grant agency
policies
the first one you probably want to know
about is the try agency
so this is all three agencies SSHRC and
NSERC and cihr
what the policy says is that any
peer-reviewed journal publications
so not monographs not books but journal
publications have to be freely
accessible
online within 12 months of publication
so
free online 12 months of publication
now this only applies to um the research
grants so it doesn't apply to students
or postdoctoral fellowships it's just
really the research grants and only two
as i said
articles so if you're a humanist
publishing monographs this wouldn't
apply to you
now in terms of making your work open
you have two versions you can make open
i will talk about what these mean but i
just need to put it up front that it
could either be the publisher version so
the final
version or what's called the accepted
manuscript which is sort of a
slightly previous version to the final
one
and this applies to any grants awarded
after may 1st 2015.
uh cihr actually goes back to 2008 so
occasionally we'll get researchers
especially when they go to reapply
for SSHRC or answer they'll say oh no
right right i gotta go back and i gotta
go find my
my papers and that that's something we
do help with
when i gave this presentation in march a
number of people wrote me after and said
i didn't know
that my grant required this so uh if
you've gotten a grant from that date
onwards
this you'd be applying to this policy
frq the fundraiser quebec is the same
basically
it is freely accessible online within 12
months
journal publications only it happened a
little bit later so it's as of april 1st
which is an unfortunate date
april 1st 2019. the one major difference
is that actually does apply to student
grants
at this point are there any questions
about the policies themselves
that we wanted to ask before i kind of
go in more into
what do we mean by how do we make things
open
pause there all right let's keep going
oh i see it a couple questions in the
chat
um yes so i see one that if the journal
restricts it for one year is it within
12 months yes
that would be fine what we get into
problems is sometimes it's two years or
three years but if it's
12 months that one day or two days
that's not that's negligible
and how are these policies invigilated
great question um
at the moment there well actually it's
interesting google scholar now has
launched a public access
if you have a google scholar profile
you'll see in its its thing
it'll look and see how many of your um
works have been made open that's not to
say that try agencies necessarily
looking at that
but it's it's it's flagged up for a lot
of researchers if their work hasn't been
made open and they got a grant
they um see so at this moment as far as
we know they're not
um you know looking through people's cvs
although
i know that generally people have tried
to make sure that they are open before
they go to reapply
and that if they found not to be
compliant that
you know it's the usual repercussions
such as losing grant funding etc
um yeah
all right let's keep going
so there are two ways to make your work
work and i'm going to go through what
both of them are
the first one is to publish in an open
access journal that's the one people
tend to immediately think they have to
do
it tends to be the most commonly thought
of one the second one though
is that you could publish in a closed
journal and make a copy open
via an online repository like a
scholarship
and i'm gonna go through what both of
those scenarios mean
um i just like katherine uh asking about
frq that's my understanding is that if
they got a student got an frq
and they made it published an article
that they would be required to make it
open access
you can always refer the student to me
and we can
we can look at their options a little
bit more in detail
so as i mentioned there's different
kinds of open access so the gold route
is where the whole journal's contents
are freely available as i said this is
what people tend to think they have to
do
when they hear about an open access
mandate uh and so you might know some of
these journals plos
bmc losses one in human
humanities so that is definitely an
option
and i should say there's a range they
tend to cluster in certain disciplines
but there definitely are
open access journals in all areas not
just in medicine for example
so the way that most of these open
access journals would work or actually
all of them would work is that if you go
to the website and you see a pdf it
doesn't matter if you're
at mcgill if you have a subscription you
can click the pdf pay no money
and read it and that's true for the
entire journal's contents
if you're interested in learning about
the open access journals in your
department or in your discipline
one place to look is the directory of
open access journals so it is as it
sounds like a
directory of open access journals so you
can search with it and narrow down by
discipline to see what there are
what i recommend though is to always
evaluate these journals the way you'd
evaluate
any journal so look at his editorial
board look at its you know
peer review policy etc just evaluate
them all within the usual framework
to evaluate any journal
jessica there's a question in the chat
about
um sometimes closed journals do not
allow post in public domain
in such cases what should we do yeah
so the first step i would actually say
um send sometimes they send it to me
most of the time they do but for the
ones that don't
unfortunately there's not a lot you can
do because that's their policy and if
you've signed the copyright
agreement that has sort of bound you to
those rules
there's not much recourse now sometimes
you know i we can draft an email to the
journal or if you
then basically becomes advocacy you know
um
you can write to the journal to ask if
you could get a waiver for example
because of grant funding
um if you know someone who's on the
editorial board they can maybe advocate
on your behalf
it sort of depends if if the journal is
a small society owned or
is it owned by a major publisher you
might be able to get somewhere with it
um if it's one of a thousand journals
owned by elsevier you're going to hit a
bit of a wall
but usually nine times out of ten they
do permit
um posting to an open space i it's more
often that you see that they're not
but unfortunately there's not too much
you can do with their policy if the
policy really says
you can't and you have signed that
agreement um
short of you know requesting a waiver
there's not too much you can
unfortunately do
yeah and so that's right so again so
we're going to talk about what how um
in the second option of how you do open
access posting another copy we'll talk a
little bit about that
so the directory open access journals is
for as i said
fully open access journals if you want
to discover them in your discipline now
as you
say and this is but this is what happens
of course is
um the way open access journals have run
their revenue model so because they're
not getting subscriptions from libraries
or subscriptions from individuals
they still have to cover costs there are
still costs with publishing
and so they charge what are called
article processing charges
uh or apc's as you can see they vary
greatly
depending on the journal depending on
the discipline now i included one that
doesn't charge apcs because those do
exist
we call them diamond journals so that
where their whole contents are open
and they charge no fees these journals
tend to more be in the social sciences
and humanities so for example in my
discipline
of library and information studies there
i can think of
well a lot almost all of our journals
are open access
and almost none of them charge fees but
that's very specific to my discipline
um so that will also really vary
you might be wondering why are they so
wildly different and there's not really
a great answer um
you know nature famously has a very very
high apc at the moment i think it's
almost ten
ten thousand dollars uh and they argue
it's because they have a full-time
editorial staff
and they get so many submissions and
there's so much you know labor costs
i you know maybe um
but there have been some studies done if
you're curious into digging a little bit
more like why do apcs vary so much
there have been some studies done that
look at them and compare them
and there's some suggestion that in some
cases they
people just charge more if they know
they can so in disciplines that have
more money
have bigger grants the apc charges are
bigger because they know they can
there's some evidence of that as well
unfortunately i'll send the slides to
the presentation afterwards so if you
were interested in reading
more about that that's available
now the normally good news is that we do
have some discounts through the library
so often when we
negotiate with publishers so say we want
to negotiate to access cambridge
university presses contents as a part of
that negotiation they'll say okay
we'll give you a 20 discount for anyone
who's publishing in one of our open
access journals
so you can see the list of publishing
discounts here and i've included a link
on the website
elsevier is new that just got announced
um last couple of weeks
but one of the sort of more exciting
ones that just happened and just got
announced this past year is with sage
so when we negotiated with sage we
negotiated as part of a grand
or bigger canadian consortium called
crkn
so if you're a mcgill corresponding
author publishing with a sage
choice journal so sage choice just
basically means one of their closed
journals you will have the option to
make your work open
at no cost what will happen is when your
work is accepted
for publication you'll get sent an email
asking you do you want to make your work
open
please select your license uh and that's
it you won't be charged
uh there are exceptions it's about
there's only about nine or ten journals
it's not a very big list
um if wherever you publish with a sage
fully open access journal there's a 40
discount so this is exciting because
this is one of the first times in canada
we've got an agreement that um
kind of has a blanket open access clause
within it
and the only thing i really really need
to take away is that it is an opt-in
system
it won't be automatic so if you don't if
you miss that email
from them asking to make your work open
um it won't be
made open
i have a question oh wait so the
agreement with elsevier
is that there's a 20 discount so if you
are
publishing with um another journal and
you want to
either it's an open access elsevier
journal and so you have a fee you have
to pay there's a 20
discount or if it's a closed else of
your journal and you want to pay the fee
to make it open
20 discount now unfortunately there is a
large list of exceptions
um for example lansing and cell were not
included in on this
um on the website that i provided
we have there's a full list of the
eligible journals that this applies to
with elsevier
uh the elsevier policy goes back to
january first
so if you were a corresponding author
with elsevier and published
i guess january jennifer they were
supposed to email everyone they were
supposed to email everyone that should
be getting a rebate if they paid a fee
and should be getting the discount
if you questions you can contact me
separately and you can look into it
uh and then there's another another
agreement that got launched just this
past spring um with a company of
biologists
so if you are corresponding author
publishing in one of those three
journals
the same idea when your article is
accepted you'll get sent an email asking
would you like to make it open
you say yes if you choose um and then i
get sent an email going to improve your
request
to make it open access
um there's a question in the chat about
whether you could do that
rio re retro attractively
after papers are published so it's
really based on a certain cut off date
of when we
like negotiated the licenses so it did
um
so if you publish like two years ago or
last year we won't be able to
it's basically because it's a license
there's a line in the sand so they say
as of january 1st 2021
this so unfortunately there wasn't a
retroactive beyond the date of the
license starting
other questions about gold open access
publishing
apc's um those kinds of that that one
that route to open access
all right we'll just keep asking
questions as we go which is great
so i some of you were alluding to this a
little bit in chat so there's a second
way you can make your work open
and this is like it's called green open
access or self archiving and it's often
the forgotten
way uh you can make your work open but
it's often the most affordable way you
can do it
so with green open access basically the
author can post
a copy or version of their article in an
open repository
and i put some sample journals up but
basically i mean
in my experience nine times out of ten
in journal will let you do this
i know sometimes there's conditions so
but the way this would look is so
you know say i went to this journal's
website and i want and i wasn't at
mcgill
and i wanted to access it i think oh
great i have to pay
10 21 right but these authors
actually made an open copy available via
miguel c scholarship so if someone went
to mcgill's scholarship they could
download that same article
for free which is pretty amazing so
that's the green route
this is a question that you think well
doesn't this violate copyright or are we
cheating the system in some way and the
answer is no this is complete within the
realms about the publishers allowed
but it's usually only for a certain
version of your manuscript which i'm
going to talk about in one minute
there's sometimes a delay so sometimes
they say okay you can post it on an open
repository but you have to wait
12 months 24 months 36 months after it's
been published
and it does depend on the agreements you
do want to check
um the delay doesn't it depends on you
so if you have a try agency or
frq it has to be within 12 months so if
it's a journal that says the embargo or
the delay is 24 months
that won't leave the open access grant
criteria i mean please don't do it
but if you're doing it for open access
grant reasons it's supposed to be within
12 months
now at this point you might say okay i
keep talking about the different
versions of your paper
what do i mean by that so the pre-print
as many of you will know is the first
submission that's the first thing you
submit
to the journal it goes through peer
review
lots of changes the finally it was
accepted
however many months later that is your
accepted manuscript
all right so the article is done it just
hasn't gone through
copy editing layout type setting okay
that's the final publisher version
for the final publisher version you have
almost no rights
they that's you are almost never allowed
to post that version on an open
repository
they really lock that version down but
the accepted manuscript
you actually have quite a few rights for
um so that's usually the manuscript that
you can post to open repositories
and doing so would meet um grant
criteria so long as you're allowed to do
it within 12 months
so the only couple catches those of
course you have to save it
so you know elsevier isn't going to send
you a copy of your accepted manuscript
sometimes you can find it within their
submission systems but they're not going
to
provide it to you it's your
responsibility to save it
um and they said usually these can be
posted to repositories
see example and then what it does and
one other thought on that comment
um but basically if you could take
anything away from today's presentation
it's this
so i call it act on acceptance the
minute your article is accepted
save that version of your article label
it in
capitalized letters accepted manuscript
and then store it somewhere or send it
to us right away
and then we can make it open
so someone's asked me is there a list
with journals that do this and after how
long
there's not um a list per se there's a
resource i'm going to show where you can
kind of check
uh journal by journal generally what
i've noticed is that it's almost done
kind of at a more to publisher policy
level
so for example i've rarely come across
an elsevier journal that doesn't allow
this
what changes is the embargoes and so on
elsevier site there is like an excel
spreadsheet where you can download the
list of embargoes for example
um but sometimes you know else you might
publish a society journal and there
might be slightly different terms
okay i'm just going to read some of the
questions
um right so in terms of citation so what
we generally recommend
is uh and actually the publishers you
usually require this is on the accepted
manuscript version as you post
um you post the full citation they
usually require you to do this say
this is the accepted manuscript version
of this journal you know this article
published in this journal with this doi
and then that's meant to make sure that
um the citations are captured
and for the purposes of things like
google scholar because the title of the
manuscript and the authors and the
metadata telling it
you know it's from this journal on this
issue they should be both
being captured it should be because the
metadata for these objects are the same
google's dollar already kind of does
that
you've probably not noticed this but
there's always a little place where it
says click all versions
um and so sometimes you'll see that
there's different versions they've
grabbed together and assembled this
citations from
yeah yeah and i will go into how we
would get it posted to each scholarship
jessica someone is asking me to if
you will email the recording to the
participants after
yes i'll um send the slides afterwards
and i'll send the recording afterwards
as well
all right so a couple faqs about the
accepted manuscript some people will ask
oh is this the proof of your article and
it's not
because the proof is typically been type
set um
and copy edited usually the proof is
sort of almost done
so basically the publisher has done some
of that labor it um
it's not the accepted manuscript it's
sort of the stage before they do that
work
um sometimes it's a word doc yes it sort
of depends on what you put
into the publisher system and
can you find it in the publisher system
sometimes as well uh so there is an
online guide that shows you
depending on the submission system where
you can sometimes locate
um these past copies so sometimes you
can find it in the system if say
you haven't kept the files yourself
all right any other questions about the
accepted manuscript
what it looks like how to find it
can i type set my isn't that interesting
sometimes no sometimes the publishers
will put like a
wording in their agreement that says you
are not allowed to make your accepted
manuscript look like the final version
i have feelings on this um it depends on
the publisher
elsevier actually has that literally in
their copyright agreement i think i've
seen it in wiley's as well
so it does depend on the publisher some
literally have language that says you're
not supposed to do that
i mean you can make it look nicer but if
you wanted to try the columns and really
make it look pretty uh
technically you're not supposed to
sometimes unfortunately
good question
so some of you are asking about your
scholarship and how you can deposit with
it
so each scholarship is mcgill's open
access repository we run it i'm in
charge of it
i look after it um so anyone affiliated
with mcgilkin deposits students
researchers faculty members
depositing in it meets open access
requirements as i said as long as you're
able to do it within 12 months
we're in google and we're working on
getting in google scholar some of our
content
about half of our contents in google
scholar right now so that's an ongoing
discussion
and we just have an online deposit form
um which i've put a link to there so
you just fill in your information you
attach your pdfs um and then we'll check
the copyright permissions so sometimes
people will still send us their
publisher version
and okay do you have an earlier version
we can put up but yeah we have an online
form you can just fill out
um and that's pretty much it we look
after them and post checking the
copyright and making sure it's all good
and then we post it so you've got a
couple questions in the chat
so dan um so we put because the
scholarship
has some liability we will we personally
won't post something that we know we're
not allowed to
uh i walk away from what you personally
decide to do elsewhere
but we we can't do that at any
scholarship um
but there are yeah but there are usually
people get what's called a take down
notice
um which is a it's what it sounds like
it's a notice saying please take down
this as you say
apologize later
so in terms of the services we offer so
we do a lot of things to try to help
researchers if they want to make their
work open
so if you've got your cv or list of
publications and you want to know
okay can i make them open how can i do
that which versions are allowed you can
send those to us and
we'll look through them and we'll check
the publisher policies and let you know
we'll also do that for journals so
if you say in your discipline there are
10 journals for example that you always
tend to be publishing in those are the
ones people tend to go to
and you need to know okay what are the
policies and are they compliant with
open access mandates
we can do that um i've got someone
joining me from the faculty of
management i did that for them about
five years ago when the try agency
launched its open access uh requirements
they were like we have these 40 journals
that we really want people to publish it
and
i don't think they're going to match the
open access requirements and so i went
through all 40
check their policies and 85 of the time
you could
in most cases it was that making that
accepted manuscript version open
within 12 months but 85 of those
journals allowed that
so that's another kind of analysis we
can do if your department or area has a
set
of journals you want us to look at and
evaluate in this lens that's something
else we're very happy to do
as i said we look after the copyright
permissions and we handle the embargoes
so if you have a journal that says okay
you can't post for 12 months you don't
have to hold on to that manuscript for
12 months and then email us
you can email us right away and i mean
we have we have a system that we can
just put a little
you know date says do not release until
this date so you don't have to worry
about trying to remember in a year to
send us something just send it to us
and we'll put that so it doesn't get
released into the proper moment
i can also say um you see me presenting
today if this is something that would
interest your department or there's a
student association or something that
you think this would be
i'm very happy to talk about any of this
anywhere on campus um
and i got into lecture seminars anyway
so that's something that you think your
department
student group research seminar would be
interested in hearing about i'm always
happy to come in and talk
and do a similar sort of presentation
so this is a common question i get is
you know is research gate considered an
open access repository and the answer is
no
um it's a because it's closed right you
need to have a login
so that doesn't really mean it make it
open there's no preservation mechanisms
so you know research gate could fold
lose its venture capital funding unfold
tomorrow and if you're gone
um and actually a lot of copyright
agreements don't even allow you to post
to it um even the accepted manuscript
there's often applause saying
you can't post it to commercial uh
venues this isn't just saying you know
don't use researchgate it's just that's
not what it's good for
it's not good it's not uh it's not a
good preservation mechanism and it won't
meet the funding agency criteria
and it's also the same for your personal
website please once again you know you
can post your personal website that's
not an issue
but you know if you don't pay your
hosting fees one year
you know your website could go down
that's why i could start i mentioned
that the open access definition should
have in perpetuity
it should be open long term um so that's
why
personal websites also wouldn't meet
that criteria for grants
that is now you might be wondering about
subject or pre-print repository so i've
talked a lot about a scholarship
that's what i do but i know that there's
lots of other services out there
archive pubmed bioarchive
there's a bunch of um a bunch of those
around so
you know these are great for connecting
with the people in your discipline
um for those of you who've used preprint
repositories those have come up
we've seen an explosion of them a little
bit during covet because people got
tired of
basically the pre-print repository you
post your pre-print to it
um archive is a really strong example
from physics
and then anyone can see your research
right away they don't have to wait until
peer review is finished and it's
published you know however many months
possibly years later and it's also been
really good for
you know as i said connecting with
people in your discipline
um and for quick dissemination of
research that's also as i said why we've
seen the explosion of some of these
um and actually it's usually permitted
um usually the publishers don't really
care about pre-prints
is what i've generally noticed and most
of them do allow you to post a
pre-prints
they don't consider it prior publication
um
it's worthwhile to check but most most
of the time generally
they do allow you to post to pre-print
servers
but in terms of actually meeting now if
you're trying to use one of these
repositories to meet the open access
requirements of a grant
it would depend on the repository
some of them require a login and some
only permit uploading the preprint
version they won't let you
update it with the accepted manuscript
i've made a very ugly
chart here for everyone if you're
wondering about a very specific
uh subject repository so you can see
um that you know archive would a lot
would be
open access requirements because you
know you could you could post an
accepted manuscript and it's a
completely open
repository but uh bioarchive earth
archive and med archive
really only take preprints they don't
allow you to update
with an accepted manuscript so they're
great as pre-print servers and that
quick dissemination of research but
they're not going to meet open access
requirements of grants
i included pubmed um it does meet those
requirements but unfortunately
individuals can't upload it
usually people only get into pubmed via
some journals have agreements with
pubmed to put their content there or
certain grants like the nih
will have agreements um so unfortunately
individual researchers can't post
directly to pubmed
we used to have pubmed uh canada but
that's folded a couple years ago and for
those of you in law
or ssrn we would not because it's a
closed
system so i see
um i see a couple of questions here okay
so someone asked
with lcv it has an embargo of 24 months
so there's not much so if you want to
publish with a journal
and it does allow you to post an
accepted manuscript but
the embargo is 24 months
there's not unfortunately sometimes
there's like little exceptions or
clauses i've seen in some elsevier ones
that like
you're allowed to post it to archive
within 12 months
but not um an open access repository
until 24 months so sometimes there's
little ways if you really read the
details you can sometimes
quote get around it um what i usually
recommend to researchers is that you
know you have a grant
send your journals to me and i'll run
it's much easier to know ahead of time
and to sort of plan
so if you've got two or three journals
you're looking at and then you
find out okay well this one has a 36
month embargo all other things being
equal i should
i would go with the other two so it's
sometimes i know it doesn't help you
with it you're past that point
um but unfortunately yeah there's you
can email me we can see if there's a way
we can maybe
there's a way out not a way around it
but ways within the copyrighted room
that might allow you to do that but it
gets pretty sticky
and then i see a second question yes
that's right so grant's awarded unless
you were cihr so grant's awarded if you
got a grant after may 1st 2015
from SSHRC and NSERC cihr it has made
open access
cihr goes back to 2008. so
if you have a cihr grant it goes back to
2008 but if you got an NSERC in
2014 for example no you would not for
that grant
it's the date of the grant's awarding
that makes sense
yeah yeah so i hope that answers your
questions the date that the grant was
awarded
all right so this point you might be
saying well how would i know any of this
stuff before i submit to a journal
so there's one tool called sherpa romeo
i'm just going to scroll to it right now
go to um the general
show your sherpa or romeo
so sherpa romeo is a really handy tool um
that allows you to search publisher
policies sort of in a one-stop shop
so i'll just search journal
okay we'll go that one search okay
so i'm looking at this journal you see
it's a springer journal okay
and then we scroll down a little bit
further and we see the publisher policy
and so
once again we're going to see the the
versions i was talking about so for the
publisher version that pretty type set
one
you can see here that there is a fee so
if you wanted to make
that version open you'd have to pay a
fee
so you might be thinking that's not a
great option for me let's keep scrolling
uh so for the accepted version
[Music]
you can see here there's no embargo for
the author's homepage
so in this case if you have the accepted
manuscript you could put it on your
website
right away and then if you wanted to
post it to a repository like a
scholarship
you there's a 12 month waiting period
and as you can see you know usually they
recommend
or require you to include the doi the
final published version
and then the submitted manuscript that's
the pre-print
you know you can do as you will you can
post it on a pre-print repository on
your home page etc
so this is a really handy tool where you
can search a couple of journals at once
and quickly see what their policies are
and the other nice thing is they provide
the links to the journal's web
the publisher website so if you're
trying to figure out where is springer's
policy on this
they provide those links as well
so let's go back to so there are
questions about sherpa romeo before i
move on
can the embargo uh yeah the embargo is
based on the date of publication um
unfortunately not the date of acceptance
yeah and then uh what does the 12 months
oh yeah the 12 months is the period
until it's allowed
to go on to an open repository so say
your your
article went live on the publisher
website on january 1st 2020
it can't go into e-scholarship or be
made live in the scholarship until
january 1st
2021. the publishers are doing that it
makes sense that's how they were trying
to preserve their revenue model
because if everyone put everything open
out there they people would argue why do
i pay
to access springer but does that answer
the question about what the 12 months
mean
other questions about embargoes
okay all right so yeah super roma is a
really handy tool to help you
um determine some of that before you
submit
and as i said you can ask me like this
is my job i do this all the time
i i can find this stuff out really fast
because i know exactly where it doesn't
publish your websites this is what i've
done for five years um
so if you have a list of journals that
you would like me to you know take a
look at for
i'm very very happy to do that
now this presentation has primarily been
focused on publications so
articles um but sometimes you'll have
asked about open data it's a bit beyond
what i'll talk about today but i will
mention that we do have services at the
library that help navigate
um shared data and i know the try agency
is starting to move in that direction
as well so we do have resources for that
um
and if you're interested in learning
more about research data management my
colleague alisa is offering workshops in
a couple weeks about
writing a data management plan and just
generally an introduction to research
data management
so i just want even though that's not my
discipline we definitely have services
for researchers who want to know more
about open data
so i think i
yeah i'm coming in right on time it's 12
40 i said it would be 45 minutes
are there other questions
[Laughter]
yeah i always warn so i my colleague
jennifer does
the the actual deposits and and she's
like you need to tell me when you do
these presentations
okay uh so when i gave this presentation
back in march
we had i can't remember but like several
researchers offered like okay here's my
cv list what can i do and
i one time i presented at a SSHRC info
session
and there was a researcher who had over
a hundred accepted manuscripts
i was astounded um and so he just sent
us
the link to the dropbox file and we did
it so that's what we're here for um
yeah uh so how does one search each
escholarship so the link
um sandy i'm putting the link to you
scholarship in the chat
um it's just it's just a general search
box so it's just a usual
um uh yeah
yeah thank you so it's just got a big
search box on the page so you can look
around and see like if your co-authors
are already in there for example
and as i said it's super well indexed in
google
i had a friend recently who said she
searched her own paper and she's like it
was the first hit
like the escholarship link was the first
hit not even the publisher website was
the first hit
um that was really nice and as i said
we're working on google scholar i
have been communicating with them
because i know that's really really
important as well
and sandy posted in the chat um a link
to a feedback uh
please it's only three questions it's
super short um it just helps me i've
given this presentation twice and so i
did a bunch of revisions based on
feedback from the last presentation
so please do take a moment and then fill
it in
and send me your feedback oh you're the
feedback form
oh sorry the feedback form is uh sandy
can you just replace the feedback form
or did you mean the deposit form sorry
i'll get send it to you paste the
feedback form and um
we need the deposit form we can post
that back in the chat too
thanks drawer it's nice um oh
i just saw it from dennis some questions
some generals require submitted
manuscripts use the same type setting
templates right
so acceptance is that an issue that's a
good question
um i would say though if if the
publisher has a policy about the
accepted manuscript and says the
accepted mention can be used
actually we had a case recently like
this and he said well that's
that they say you can use the accepted
manuscript so
um that we think it's fine in that case
that's a good question i mean you kind
of did the work right
of doing the type setting in that case
um so the articles on your scholarship
it's definitely gonna be in google
it may we're working on getting into
google scholar
um some are in google scholar some
aren't so that's
that's very high on my priority list of
figuring out
um why they're not getting everything so
the answer would be it might be in
google scholar at the moment but it is
definitely something we have prioritized
to get
to get sorted out
and if there aren't any other questions
then i mean everyone knows who i am now
hopefully
this is the job i do uh so please don't
hesitate to contact me with any
questions i'm
i'm here for for you and the students
and the researchers and everyone at
mcgill
so um
yeah so please don't hesitate to get in
touch and i'll send along the recording
as well as the slides afterwards so um
thank you everyone
thanks a lot jessica thank you it's very
helpful
you