FAQ

Graduands

What is the difference between graduation and convocation?

Graduation is the term used to acknowledge the completion of degree requirements. Once you have successfully completed your degree requirements and been approved by Senate to graduate your transcript will indicate a 'degree granted' notation. Convocation is the ceremony at which the Chancellor or his delegate confers the degree and you receive your parchment.

Do I need to register to attend convocation?

No, students do not need to register to attend convocation; however, you must have applied to graduate and be faculty-approved for graduation in order to partake in the ceremony, and you will need to reserve academic regalia

Do I need a ticket if I am the one convocating?

No, you don't need a ticket.

Do I have to register for/reserve my line-up card?

No, line-up cards are generated for every graduating student. 

Where can I pick up my line-up card?

Line-up cards are picked up at the same location as the regalia. Please refer to the pick-up schedule.

I am a double-major. Which convocation ceremony do I attend?

You attend the convocation ceremony that corresponds to the major listed FIRST on your unofficial transcript in Minerva.

If you would rather attend the ceremony of your current second major, you must change the order of your majors in Minerva by the deadline.

What name will appear on my diploma/the Convocation program/read aloud?

Your legal name will appear on your diploma. Your preferred name will appear in the Convocation program, on your line-up card and will be read aloud at Convocation.  Make sure to verify the information in Minerva by the deadline.

I don't plan on attending convocation. How do I get my diploma?

The Diplomas page will be updated once more information is available.

I missed the online reservation for my regalia. How can I get my regalia?

The regalia company will have a limited number of extra caps and gowns the day when your regalia pickup begins and on-site prior to your convocation ceremony and are available on a first-come, first-served basis, albeit at higher rates. In such cases, show up early the day when regalia pickup opens, and you will have to pay the rental fee on-site.

Graduates will not be able to cross the stage without regalia and their line-up card.

What if I'm unable to pick up my regalia, line-up card according to the schedule?

You may authorize someone else to pick up your regalia, line-up card and/or guest tickets, by completing this 3rd Party Authorization webform. The person picking up your regalia, and line-up card must provide government-issued photo ID., as outlined on our website.

Where do I get my graduation photo/class mosaic?

Our office is not responsible for graduate portraits or graduation mosaic photos. Please contact the Student’s Society of McGill for information on this.

Family and Guests

How many guests can each graduand bring to convocation?

Graduates are able to invite 4 guests to their ceremony. There are no tickets for guests at the ceremony venue and we ask graduates to use the honour system and respect the maximum 4-guest policy. The ceremonies are live-streamed so additional family and guests can watch from venues off campus.

If I have more than four (4) guests (e.g., family coming from out of town), what can I do? Will they be allowed into the venue?

No. Each graduate is asked to bring no more than 4 guests to the ceremony, and seating is on a first-come-first-served basis.

My guest has mobility issues - whom do I contact?

Convocation is committed to being as accessible and barrier-free as possible for students, faculty, and guests. Please let us know if you have any accessibility needs or require accommodations to participate by filling out the this Request for Accessibility webform. If you have any questions about accessibility, please email convocation [at] mcgill.ca.

Do graduands need to register their guests or reserve seats for them?

Graduates are able to invite 4 guests to their ceremony. There are no tickets for guests at the ceremony venue and we ask graduates to use the honour system and respect the maximum 4-guest policy. The ceremonies are live-streamed so additional family and guests can watch from venues off campus.

Do guests have to check-in/give the graduand's name to enter the convocation venue?

No, they do not. 

When will guests be allowed into the convocation venue? 

Approximately one hour before the ceremony begins.

Missed Deadlines

Missed the deadline to graduate?

If you miss this deadline, contact your faculty's Student Affairs Office as soon as possible to find out what to do next.

Students in the Faculties of Arts or Science must complete a Graduation Term Change Request form.

Missed the deadline for verification of your name on diploma and in convocation programs?

This was a hard deadline. Your legal name, the name that currently appears in Minerva, is what will appear on your diploma/Convocation program and what will be read aloud at Convocation. 

Missed the deadline to reserve regalia?

The regalia company will have a limited amount of extra caps and gowns the day your regalia pickup begins as well as on-site the day of your convocation ceremony, and are available on a first come, first served basis, albeit at higher rates. In such cases, show up early the day when regalia pickup opens and you will have to pay the rental fee on-site. Refer to the pickup schedule and show up as early as possible. 

Not reserving your regalia will not impact getting your line-up card. You will still get it when you pick up your regalia. Graduates will not be able to cross the stage without their regalia.

Missed the deadline to change majors?

This was a hard deadline. You must attend the ceremony of your first major listed in Minerva.

 

 

 

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