| Purpose | Details of Purpose | Examples | Allowances |
|---|
| Hospitality - Applies to Deans, AVPs and above
- Any employee who might entertain non-McGill colleagues as part of his or her function
| - To host/entertain non-employees
- Some University employees would be in attendance
- Can be held on or off campus
- Normally the cost of entertaining fellow University employees is not reimbursable, except in unusual/special circumstances
| - Donor relations
- Fund raising
- Employee recruitment
- Events to host visiting speakers
- Business meetings
| - Breakfast: $25/person
- Lunch: $40/person
- Dinner: $65/person
- Alcohol: Add $15/person for lunch and dinner, particularly for recruitment, visiting speakers, and donor relations
|
| Work Sessions /Meetings | - Events at which primarily University employees gather within a work setting on campus
| - Workshops
- Meetings
- Planning/training sessions
| - No alcoholic drinks will be reimbursed by the University
- Meals: $25/person
- Coffee, tea, beverages, light snacks if outside meal time
|
| Employee Function | - To enable all University employees to celebrate a significant occasion
- Team Building activities
| - Holiday Party/Team Building events
| - $50/employee/calendar year
|
| Special Event | - Celebrations for milestones
| - Award recipient
- Major donor gift
- Retirement party
| - To be approved by VP/Provost or, in the case of the VP or Provost, by the Principal
|
Applicable to all University Funds except Research Funds (i.e. Research Grants and Contracts - 2F and 2M fund types)
All prices quoted are maximum allowable expenses, net of taxes and tips (normally 15% on pre-tax amount)