Workday Payroll Feed to Banner FIS
- The WD Payroll Feed occurs every Wednesday and the 1st business day of every month.
- The WD Payroll Feed that occurs the 1st of the month:
- ONLY includes transactions from the prior month
- During that week, only one WD Payroll Feed will occur. Example: if the 1st of the month falls on a Thursday, the WD Payroll Feed will ONLY occur Thursday evening
- The WD Payroll Feed can include a combination of:
- Actuals (Salaries + Benefits)
- Encumbrances (Salaries + Benefits)
- Payroll Adjustments (PAs)
- All WD Payroll Feeds occur in the evening
Workday Default Funds
POSITION RESTRICTION (3): At the position level, which is element 3, Position Restrictions. This is the lowest in the hierarchy and is considered the baseline. The fund assigned to the position is Fund 150000. If nothing else, meaning levels 2 or 3 are assigned to Worker, this Fund will be used Workday to pay any salary. Once an employee terminates, this Funding stays on the position, and anything else assigned to the worker disappears. It is hence critical to monitor the end dates on Costing Allocation.
WORKER POSITION (2): Once an employee is hired into a position, Costing Allocation must be assigned at the Worker/Position Level, or Element 2 on the slide. And this will override the Position Restrictions Costing. If you see the example, Funds 1 and 2 will be used to pay salary instead of the one Fund assigned at the position restrictions level. Normally this level is about Base Pay. If anyone has put an end-date on the Costing used on this level, and that end-date expires and/or is not replaced by another slice, then Level 3 Costing from Position Restrictions will be used.
WORKER POSITION AND EARNING (1): For Workday to differentiate between the base pay and the allowance, we must assign Costing on allowance plans using the Earning level in Workday. As you can see from the example, Professor John Smith’s Other Academic Stipend is costed by a different fund than his base salary. If that costing is not assigned at the earning level, Workday will use what’s in level 2. So basically, he has $85K on his position, and on this position as well, is an additional $10K being allocated on an allowance plan. Both are costed differently. So to recap, Workday first looks at Costing on Worker Position and Earning. If there is no costing here, it’ll move to Costing at the Worker Position level. If this is also missing or expired, Workday will look for and use Costing on the Position Restrictions.
For more information on Costing Allocation, visit the McGill Academic & Administrative HR Knowledge Base: