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Transaction Services - Holiday Deadlines 2014

The following are Transaction Services’ deadlines prior to the Holidays: Travel (advances and expense reports) Advances and expense reports received by the Travel Desk by December 5th at 5:00 p.m. will be processed by December 22nd. Contact: Tonia Ciricillo, Assistant Supervisor, Accounts Payable and Travel Desk – ext....
Published: 18 Nov 2014

"McGill Financial Statements" - Month of October 2014

To all Finance users,

The month of October 2014 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Published: 10 Nov 2014

Reimbursement of Expenses - UPDATE - Images of Receipts


The following memo is sent on behalf of Cris Tinmouth, Interim Assistant Vice-Principal Financial Services and Controller

DATE: October 30, 2014

TO: McGill Community              

Published: 30 Oct 2014

Update to Guest Lecturer & Speaker Remuneration Policy

Dear Colleagues,

The Guest Lecturer & Speaker Remuneration Policy has been updated. Modifications were made to the following sections: P3, P4 and G3.1 for non-residents who either travel or don’t travel to Canada for compensation in performing their services. The full policy is available on the Financial Services website at http://www.mcgill.ca/financialservices/policies/guestspeaker.

Published: 25 Sep 2014

Electronic Invoicing - eSettlement

PDF version


Cristiane TinmouthFrancois Pouliot

Date:       May 21, 2014

To:          FIS ListServ

Published: 21 May 2014

New requirements for research funds: authorization of expenses by PIs and record retention


Rose GoldsteinMichael Di Grappa

Date: May 5, 2014

To: McGill researchers and staff

Cc: Suzanne Fortier, Principal and Vice-Chancellor, Anthony C. Masi, Provost, Senior Administration, Academic Leadership

Subject: New requirements for research funds: authorization of expenses by PIs and record retention

Dear Colleagues,

Published: 12 May 2014

Delegating Purchase Requisition Approvals - Change in Process

Dear Colleagues,

Following the undernoted memo, the Tri-Agency Response Implementation Group (TRIG) continues to address Tri-Agency recommendations.  With respect to Purchase Requisitions, Tri-Agency recommended the removal of automatic approval of Purchase Requisitions less than $1,000.    

Published: 27 Feb 2014

Advances and Expense Reports training & resources

Dear Colleagues,

We would like to remind you that we now offer an online course OLC 450 – Advances and Expense Reports for Faculty, Staff and Students. You may register for this course through the Employee menu in Minerva (ICS Training Menu > Online Training > select OLC 450 Advances and Expense Reports).

Published: 22 Jan 2014

Finance Help Desk and the Travel & AP customer service #s

Dear Colleagues,

As you may have noticed, since October 2013, all calls made to the Travel Desk (514-398-3180) and all calls made to Accounts Payable (AP) (514-398-3895 & 514-398-3880) have been routed to the Finance Help Desk (514-398-3463).

Published: 8 Jan 2014

Fund Balances and Profile Report for PIs/FFMs - New Tool to Manage all Your Funds

Dear Colleagues,

In collaboration with the McGill Tri-Agency Response Implementation Group (TRIG), Advisory Committee, the Research Administration Network (RAN) community and the Financial Services Teams (FST), Financial Services has made great progress towards addressing the need for a comprehensive financial summary of all funding sources (research/non research) tailored specifically for Principal Investigators (PIs) and Fund Financial Managers (FFM).

Published: 10 Dec 2013

POPS Timesheets now available on Minerva Delegate Temporary Signing Authority Menu

Dear colleagues,

Following the announcement regarding the New Delegation Menu accessible via MINERVA effective May 15, 2013, this Menu has been expanded to allow for the temporary delegation of signing authority for  POPS Timesheets by Fund Financial Managers/Principal Investigators.  The delegate must be ...

Published: 4 Dec 2013

Update to Reimbursement of Expenses Policy

Dear colleagues,

The Reimbursement of Expenses Policy has been updated. The full policy is available on the Financial Services website at http://www.mcgill.ca/financialservices/policies/reimburse.  

Cristiane TinmouthController

[Message sent out on the FIS Listserv]

Published: 20 Sep 2013

Reimbursement of Expenses - PROCEDURE UPDATE regarding missing receipts

The following memo is sent on behalf of Rose Goldstein, Vice-Principal Research and International Relations, and Michael Di Grappa, Vice-Principal, Administration and Finance

Published: 3 Sep 2013

Academic salary paid from research funds

The message below was sent by Mary-Margaret Klempa, Senior Director, OSR regarding Academic salaries paid from Tri Agency grants.

Published: 26 Aug 2013