Internships & Co-op Programs FAQ

Last update: July 14, 2020 at 2 p.m.

For Co-op Program Employers (Mining and Materials)

Can we continue to employ our co-op student until the end of Winter 2020?

Yes. We trust that our company partners are abiding by the applicable laws and follow necessary government regulations. Students have been asked to share their work plans (i.e. whether they are working remotely from home or physically at the workplace while following physical distancing protocol) as well as if their work session has been terminated by the company with the co-op course instructor and co-op program manager.

You are also encouraged to contact the co-op manager and we will keep track of this information for our records and work with you to provide any support you might need. 

Can students continue to work for me remotely?

Yes, however communication and supervision should occur regularly and remotely. Here are some resources for managing students remotely.

Are students required to work from home now?

This is a two-part answer:

  1. In areas where there are partial lockdowns, yes. If your company is in a region with a partial/full lockdown and only essential services are remaining, the student should be able to work from home or we ask the internship to stop. We have enacted this policy for the safety of our students to minimize their exposure to COVID-19.
  2. In areas where there is normal operation, no. However, we ask that you be cognitive of specific students’ health and safety concerns.

Do I need to provide students with a Record of Employment (ROE) if my organization cannot feasibly continue their work terms?

Yes. If a student is laid off due to work closures, you will need to provide them with a Record of Employment in order for them to apply for Employment Insurance benefits.

Can I still hire for the Summer 2020 Work Term (May- August)?

Yes, we are still moving forward to promote the Summer 2020 work terms, with some adjustments.

  • MINING CO-OP PROGRAM
    • Minimum hourly requirements for mining students will be 280 hours, the equivalent to 7 weeks full-time or 14 weeks part-time.  This allows employers to hire students at a later start date.  
    • At this time, unpaid work terms are also considered an option for our students.
    • The MUST program is also matching employer contributions to the student’s salary. For example, if an employer pays the student $1000 the MUST fund from the Mining program will match this.  
  • MATERIALS CO-OP PROGRAM 
    • The student working time for co-op opportunities can now be reduced, for example to 280 hours, the equivalent to 7 weeks full-time or 14 weeks part-time.  This allows employers to hire students at a later start date.  
    • At this time unpaid work terms are also considered an option for our students. 
    • We are also soliciting virtual projects for those who can remotely supervise (about 30-60 min/week of supervision) a, likely unpaid, project over the summer.   

Who should I contact regarding the Tax Credit Forms in Quebec?

For Mining: lisa.thiess [at] mcgill.ca

For Materials: genevieve.snider [at] mcgill.ca 

Can I book an employer information session on campus?

 

For the Fall 2020 term, the Engineering Career Centre will offer virtual recruitment event options, including TechFair, that will help to connect your organization with our diverse and highly talented McGill Engineering students. More details will be communicated shortly. Interested in hosting a virtual "on-campus" recruitment session this fall? Email careers4engineers [at] mcgill.ca.  

For Co-op Program Students (Mining and Materials)

Can I end my Winter 2020 work term early?

Yes. All students who choose to end their Winter 2020 co-op work term now will still earn their co-op credit. Please contact genevieve.snider [at] mcgill.ca (Genny Snider) (Materials) or lisa.thiess [at] mcgill.ca (Lisa Thiess) (Mining) to begin the process.

Will co-op interviews continue?

Yes, they will continue via phone or web conferencing. No on-campus interviews are taking place at this time.

What will happen with the Summer 2020 work term?

At this stage, the work terms for students are encouraged where possible to be completed remotely or within a safe capacity, in accordance with legislative requirements surrounding COVID-19.

Mining Students: 

  • The minimum hourly requirements for Mining students will be 280 hours, the equivalent to 7 weeks full-time or 14 weeks part-time. As such, employers are able to hire students at a later start date.

Materials Students: 

  • The working hours for Materials students can now be reduced, for example, to 280 hours, the equivalent to 7 weeks full-time or 14 weeks part-time.  As such, employers are able to hire students at a later start date.
  • At this time, unpaid work terms are also considered an option for Materials students in order for them to graduate on time.
  • We are also soliciting virtual projects for those who can remotely supervise (~30-60 min/week) a likely unpaid project over the summer.

Will Summer 2020 research opportunities on campus (e.g. SURE) still happen this summer?

Not unless the project can be completed remotely, as there will be no students in the lab on campus for the Summer semester.

For Engineering Internship Program Employers

Can student(s) work for me remotely?

If the intern’s role allows for them to contribute and remain working in a remote work arrangement, then please provide the intern with the option to do so.

Are students required to work from home now?

Given the current directives from the Government of Canada, all individuals are required to practice social distancing. Some students may not feel safe traveling via public transport and may approach you with their concerns. If the intern is able to continue working and fulfill their responsibilities while working from home, we would appreciate any accommodations and work options that your organization could provide.

Will Techfair take place this fall?

For the Fall 2020 term, the Engineering Career Centre will offer virtual recruitment event options, including TechFair, that will help to connect your organization with our diverse and highly talented McGill Engineering students. More details will be communicated shortly. Interested in hosting a virtual "on-campus" recruitment session this fall? Email careers4engineers [at] mcgill.ca.

Can I book an Employer Information Session on campus?

For the Fall 2020 term, the Engineering Career Centre will offer virtual recruitment event options, including TechFair, that will help to connect your organization with our diverse and highly talented McGill Engineering students. More details will be communicated shortly. Interested in hosting a virtual 'on-campus' recruitment session this fall? Email careers4engineers [at] mcgill.ca

What should we do in the event that a student gets sick?

In the event that an intern falls ill, we trust that your organization’s internal emergency initiatives will go into effect. We kindly request that you notify the intern.engineering [at] mcgill.ca (Engineering Career Centre) in writing at the earliest delay, clearly outlining the termination of the internship.

Can we hire a part-time student and be eligible for Quebec tax credits?

No. As part of the program criteria, an internship must be a full-time paid position and the duration of each internship term must be between 12 and 16 weeks starting in September, January, or May. All criteria and information on procedures and timeline can be found on our website.

 

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