Access Protocols

Given the Government of Quebec’s announcement of a province-wide curfew from January 9th to February 8th to help mitigate the spread of COVID-19, Safe Passage letters are being provided to facilitate travel by McGill members (faculty, staff, and students) to / from campus for essential activities (academic, research, work) between 20h00 and 05h00 ONLY.  

• Casual employees: Safe Passage letters can be issued. The employee must also print out and carry their confirmation of employment letter (available in Workday) or a recent pay stub. 
   
• Visitors: Safe Passage letters must be issued from the McGill sponsor if not provided by visitor’s employer. Security Services will be unable to authenticate visitors as they do not have a McGill ID.
   
• Service Technicians: Safe Passage letters may be required. In most cases the letter should be issued by the service technician’s employer. One exception may be international or out-of-province technicians as their employer may not be aware of the requirement. Safe Passage letters may be issued by the McGill sponsor for out-of-province technicians. For international travel, contact Procurement for assistance.  
   

NOTE: Letters are valid for the January 9th to February 8th period, and will be issued as needed and not on a pre-emptive basis. Letters issued in spring 2020 are no longer valid. 

Instructions:

1. If a Safe Passage letter is required for academic or research work:

a) Faculty and staff must send a request to the unit Chair/Director or delegate including the Request Information below.

b) Graduate students and undergraduate students involved in research activities must send a request to their Supervisor including the Request Information below.

Request Information:

• Name 
• ID 
• Email address 
• Unit  
• Title/Student level 
• PI/Supervisor 
• Reason for requesting access 
• Proposed date(s) and time(s) 
   

2. The Supervisor (in the case of student requests) must submit to the unit Chair/Director or delegate for approval.

3. The unit Chair/Director or delegate must forward the request and all above information to the leela.baldeo [at] mcgill.ca (Building Manager) (leela.baldeo [at] mcgill.ca). 
 
4. The Building Manager will issue a Safe Passage letter to the requester. 

Letter Recipients:

• Are personally responsible for proving the validity of their movements (I.e.: are responsible for being able to produce the letter upon request from law enforcement) 

• Must also carry their McGill ID and be able to produce as requested 

• Students with a Safe Passage letter for attending a course must also print and carry a copy of their class schedule along with the Safe Passage letter and their McGill ID card

• Should print a paper copy of the letter to keep on their person and maintain a backup on a smartphone, if possible