Faculty of Education COVID-19 FAQs

 

For detailed information about the planned Fall 2021 transition back to campus, please see McGill's Return to Campus Site.

 
Updated July 8, 2021.
The information on the Faculty of Education’s COVID-19 FAQs webpage has been updated with information pertinent to the Faculty of Education. For easy access, links to general information relevant to all McGill community members will be provided in the header of each section.

 

 

Jump to a Specific FAQ Section:


Campus Access

General information about the University’s COVID-19 response can be found on the University’s Coronavirus website and FAQs. The information below is applicable to the Faculty of Education.

Information on sponsoring visitors can be found here.

What will the Fall Semester look like? Are buildings at the Faculty of Education currently open to staff and students?

Currently, individuals are allowed to visit the Faculty of Education buildings for item retrieval, small-scale activities, and research. However, all visits must be approved and certain restrictions apply. See the relevant information and specific procedures in the questions below. Currently, all requests must be approved before you can visit the building.

June/July to Mid-August 2021:

For the Summer 2021 Semester, the majority of course instruction is being done remotely, with events and meetings being conducted virtually. Administrative and support staff will continue to work remotely and will continue to be available to students through virtual meetings, by appointment. Currently, on-campus presence primarily involves staff that directly supports Tier 1 teaching activities who have been present as needed, upon request by their supervisor. As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus.

All plans to gradually bring personnel back to campus on a rotating basis, according to the Faculty's pre-established schedule, are currently on track for the Fall 2021 Semester. Staff should be prepared to return to campus in early August, on a rotating basis, as the plan is to have our buildings occupied at 30% capacity using the mandated health and safety protocols. 

Plans for August/September 2021:
McGill Campus Health & Safety Protocols:
  • Designated building entrances open; no appointment required
  • One-metre distancing in classrooms, labs, offices, and other shared spaces. Plexiglass and other barriers remain at service counters, reception desks, etc. Nightly cleaning
  • Hand sanitizer stations available at building entrances and elevator lobbies. Disinfection of high touch surfaces in common areas and nightly cleaning
  • Masks will be mandatory until government public health officials halt this requirement. (Once the government no longer requires masks, the University will not be able to enforce mask use.)
Transition to In-Person Campus Presence:
Instructors & Students:
  • All students and instructors must be in Montreal for in-person activities. An estimated 60-65% of all academic activities are scheduled to be held in person.
  • All lectures with more than 150 students to be delivered online for the duration of the semester. These courses may have in-person components requiring attendance on campus, including labs, examinations, and tutorials.
  • All course, labs, etc. that currently have a room allocated will be person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.
  • Students should continue to make appointments with advisors, supervisors, and other personnel and not rely on drop-in
  • Tier 1 and 2 activities (e.g. student-teaching placements, kinesiology clinic internships ) will be held in person
  • Note that student-teaching field experiences are considered Tier 1 activities and will continue with participants adhering to government and institutional safety regulations. Safety protocols are continuing to evolve as Montreal and surrounding areas change COVID alert status (e.g. orange to yellow to green). Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs or contact Internships and Student Affairs.

Researchers:

  • Maximum 60% of lab members present at one time
Admin/Support Staff:
  • Initial return to campus at 30% occupancy on a rotating schedule, followed by an anticipated ramp-up to 60% occupancy.
 
Plans for End of September and for the Remainder of the Fall Semester:
McGill Campus Health & Safety Protocols: Transition to In-Person Campus Presence:
  • Transition to no physical distancing and all building entrances open
  • Hand sanitizer stations and nightly cleaning schedule remain.
  • Mask requirements and plexiglass barriers TBD according to government directives

Instructors & Students:

  • On-campus academic activities to increase to 75%

Researchers:

  • Ramp-up to 100% pre-COVID activity levels.

Admin/Support Staff:

  • Ramp-up to 100% on-campus staff presence
 
As the situation remains fluid with regard to the Quebec government regulations for gathering, the number of COVID cases, and the vaccine rollout, the above information may change with little or no warning.

     

     


     

    How can I request access to pick up items from a Faculty of Education building?

    Faculty of Education students and staff may access our buildings to retrieve items, both personal and professional. Examples of permissible work items include computer monitors, files, books, data, running shoes, plants, and ergonomic chairs purchased specifically for an employee. To be able to access a building to retrieve items, please fill out the following form: Faculty of Education Request for Item Retrieval. These requests are typically processed in 3 business days. All requests must be approved before you can visit the building.

    Please note that no fines will be issued for late return of library books during the campus shutdown. No locks will be removed from lockers, and all personal belongings in the buildings will remain as you left them.

    Can I come to campus to work in my office or in another room, for example, to hold a meeting [small-scale activity]?

    Requests for on-campus activities only involving one person, such as working in one’s office for a few hours to conduct data analysis, prepare for class, record a lecture for class, or access the campus virtual private network (VPN) are referred to as an individual small-scale activity. Requests for on-campus activities involving more than one person, such as a meeting, are referred to as a group small-scale activity.

    You may request access for a one-time or for a repeated individual small-scale activity. These requests must:

    • Not require rearrangement of workspaces or work processes
    • Not require any physical interventions (e.g. new plexiglass partitions)

    To request an individual or a group small-scale activity:

    1. Fill out the form Faculty of Education: Request for Small-Scale Activities. Card access will only be provided between the hours of 7:00 AM-7:00 PM. For that reason, please schedule your small-scale activities accordingly.
    2. Login to Minerva (Personal tab) and fill in the “Coronavirus (COVID-19) Self-Assessment for Students and Employees on campus
    3. Submit the form to your immediate supervisor and complete the form a second time and submit to nadia.conte2 [at] mcgill.ca (under supervisor email).
    4. If you need a meeting room we will send you instructions after your small-scale activity has been approved.

    These requests are typically processed in 3 business days. Note that statutory holidays may impact scheduling. All requests must be approved before you can visit the building. 

    IMPORTANT: During periods of time when the Quebec Government identifies Montreal as a red alert level, we will suspend all group small-scale activities in Faculty of Education buildings. In addition, requests for an individual small-scale activity must justify that the work cannot be done efficiently remotely.

    Can I reserve a meeting room?

    You must first receive Faculty-approval for an individual or group small-scale activity. Instructions for reserving a room will be provided with the approval. All requests must be approved before you can visit the building.

    Where can I park when I come to McGill?

    The Education Building parking garage is currently closed and is not expected to open until mid-October 2021. The closest McGill parking lot to the Education building is the Neuro P1 lot (located on Pine Avenue just west of University Avenue, at the former Royal Victoria Hospital main entrance). Information on fees and permits can be found on McGill’s Transport webpages: https://www.mcgill.ca/transport/parking/downtown.

    Can I send mail/parcels to Faculty of Education buildings?

    Mail and parcels shipped to the Education Building, Coach House or Duggan House can be picked up by scheduling an appointment with Mr. Mario Massa, Building Porter, at educationporter.fmd [at] mcgill.ca.

    If you are visiting the building solely to pick up your mail, the handoff will take place outside of the building. If you wish to enter the building, you will need to fill out an item-retrieval form or a small-scale activity form.

    Currently, we have no information with regards to mail/parcel receipt at Currie Gym.

    What do I do if I am scheduled to be on campus?

    1. Do a day-of Health Check for symptoms and know when to stay home. (Note that the health screening questions have recently changed in 2021.)

    2. Fill in the appropriate form and provide clear justification as to the rationale to come to campus:

    3. Complete the Minerva Coronavirus Self-Assessment Form (fill out twice: one copy to your supervisor; one copy to nadia.conte2 [at] mcgill.ca (subject: Minerva%20Coronavirus%20Self-Assessment) ). All requests must be approved before you can visit the building.

    4. Once on campus, maintain the appropriate safety measures for transmission prevention, including physical distancing, mask-wearing in shared spaces, hand washing, and environmental cleaning, etc. It is also advisable to download the Canadian COVID Alert App on your mobile device and keep it on your person.

     


    Students

    Students can find information concerning learning remotely, financial aid, health and well-being, and about the University’s COVID-19 response on the University’s Coronavirus website’s Students section and FAQs. Students can find information on field experiences and internships on the Faculty’s Internships & Student Affairs (ISA) FAQs.

    Graduate Students and Postdocs can find additional information on the GPS COVID-19 FAQs. International Students can find additional information on the International Student Services COVID-19 FAQs. The information below is applicable to the Faculty of Education.

    WHAT TO EXPECT FOR FALL 2021:

    The McGill community will be transitioning back to campus in August and the majority of Fall 2021 classes will be offered in-person. Students should plan to be in Montreal and at the McGill campus when classes start on September 1st. Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs. The only courses that will be offered online are as follows: 1) Courses with large capacities where an adequate classroom space can not be found to accommodate the class of physically distanced students. 2) Courses that have been identified as better suited to an online format for pedagogical reasons. There will be no hybrid solutions; either a course will be held in person or online. Students should be familiar with the relevant safety protocols, including physical distancing, hand sanitization, and procedural mask-wearing. It is advisable to bring an extra mask, your own hand sanitizer, and other personal items (reusable water bottle, snacks, tissues) for your own comfort. As always, student services (e.g. academic advisors, student affairs, wellness advisor, career advisor, student teaching placement coordinators, etc.) will be available to you, by appointment (as opposed to drop-in).  See more details in the Campus Access section (above).

    VACCINATIONS AND HEALTH CONCERNS:

    As of May 2021, anyone over the age of 12 is eligible to be vaccinated against COVID-19 in Quebec. Students are encouraged to get vaccinated and can book an appointment at the government's ClickSanté website. Being vaccinated is not a requirement to come to campus and nobody can require you to confirm whether or not you've been vaccinated, as this is private information. It is entirely your choice if you want to disclose your vaccination status.

    Students who are immuno-compromised or who can not get vaccinated for medical reasons and who have concerns about returning to campus should contact the Internships and Student Affairs Office (undergraduate students) or their program's Graduate Program Coordinator (graduate students). The Office for Students with Disabilities (OSD) can support occasional, intermittent absences for disability-related reasons that may occur sporadically throughout the semester. The OSD cannot authorize remote education as an academic accommodation; this is considered a fundamental alteration to a course or program of study and therefore falls outside of their mandate.  Given the above, students should not contact the OSD if they are requesting to study remotely due to disability-related barriers, as the OSD is not authorized to make such a recommendation or academic decision. An inability to come to campus entirely may require a student to adjust their registration status, consider deferring, or take a leave of absence, which may require consultation with their Academic Advisor. 

    TRAVEL AND HOUSING CONCERNS:

    International students that need more information about travel to Canada in time for the Fall Semester, please consult International Student Services' COVID FAQs. Students with questions about on-campus housing should consult Student Housing & Hospitality's COVID FAQ page.

     

    What is the timeline for the campus reopening?

    June/July to Mid-August 2021:

    For the Summer 2021 Semester, the majority of course instruction is being done remotely, with events and meetings being conducted virtually. Administrative and support staff will continue to work remotely and will continue to be available to students through virtual meetings, by appointment. Currently, on-campus presence primarily involves staff that directly supports Tier 1 teaching activities who have been present as needed, upon request by their supervisor. As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus.

    All plans to gradually bring personnel back to campus on a rotating basis, according to the Faculty's pre-established schedule, are currently on track for the Fall 2021 Semester. Staff should be prepared to return to campus in early August, on a rotating basis, as the plan is to have our buildings occupied at 30% capacity using the mandated health and safety protocols. 

    Plans for August/September 2021:
    McGill Campus Health & Safety Protocols:
    • Designated building entrances open; no appointment required
    • One-metre distancing in classrooms, labs, offices, and other shared spaces. Plexiglass and other barriers remain at service counters, reception desks, etc. Nightly cleaning
    • Hand sanitizer stations available at building entrances and elevator lobbies. Disinfection of high touch surfaces in common areas and nightly cleaning
    • Masks will be mandatory until government public health officials halt this requirement. (Once the government no longer requires masks, the University will not be able to enforce mask use.)
    Transition to In-Person Campus Presence:
    Instructors & Students:
    • All students and instructors must be in Montreal for in-person activities. An estimated 60-65% of all academic activities are scheduled to be held in person.
    • All lectures with more than 150 students to be delivered online for the duration of the semester. These courses may have in-person components requiring attendance on campus, including labs, examinations, and tutorials.
    • All course, labs, etc. that currently have a room allocated will be person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.
    • Students should continue to make appointments with advisors, supervisors, and other personnel and not rely on drop-in
    • Tier 1 and 2 activities (e.g. student-teaching placements, kinesiology clinic internships ) will be held in person
    • Note that student-teaching field experiences are considered Tier 1 activities and will continue with participants adhering to government and institutional safety regulations. Safety protocols are continuing to evolve as Montreal and surrounding areas change COVID alert status (e.g. orange to yellow to green). Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs or contact Internships and Student Affairs.

    Researchers:

    • Maximum 60% of lab members present at one time
    Admin/Support Staff:
    • Initial return to campus at 30% occupancy on a rotating schedule, followed by an anticipated ramp-up to 60% occupancy.
     
    Plans for End of September and for the Remainder of the Fall Semester:
    McGill Campus Health & Safety Protocols: Transition to In-Person Campus Presence:
    • Transition to no physical distancing and all building entrances open
    • Hand sanitizer stations and nightly cleaning schedule remain.
    • Mask requirements and plexiglass barriers TBD according to government directives

    Instructors & Students:

    • On-campus academic activities to increase to 75%

    Researchers:

    • Ramp-up to 100% pre-COVID activity levels.

    Admin/Support Staff:

    • Ramp-up to 100% on-campus staff presence
     
    As the situation remains fluid with regard to the Quebec government regulations for gathering, the number of COVID cases, and the vaccine rollout, the above information may change with little or no warning.

    Who can I contact if I want to know more about the Summer or Fall  2021 semesters?

    Students with questions about the current or upcoming semester can reach out to the following personnel:

    DISE Undergrads

    DISE Graduates

    ECP

    KPE Student Affairs (Undergrads and Graduates)

    Student Advisors:

    • Grace Wong-McAllister
    • Tina Schiavone
    • Susie Vodopive
    • advisedise.education [at] mcgill.ca

     

    Administrative Coordinator for OFNIE:
    ofnie.education [at] mcgill.ca

    Graduate Student Affairs Coordinators:

    • PhD and MA Programs:
      Micheal Larivière
      michael.lariviere [at] mcgill.ca
    • MATL:
      matl.education [at] mcgill.ca
    • Graduate Certificates in Leadership:
      Gcel.education [at] mcgill.ca
    • Grad Cert TESL:
      Gctesl.education [at] mcgill.ca

    For all students, contact:

    ecpinfo.education [at] mcgill.ca

    Nada Abu-Merhy, Undergraduate Student Advisor 

    nada.abu-merhy [at] mcgill.ca

     

    Catherine Klempa, Administrative and Student Affairs Coordinator (Graduate Students)

    studentaffairs.kpe [at] mcgill.ca

     

    Can I still connect with my professors and reach out to support staff?

    During the summer months, correspondence by email will continue as usual and most of the Faculty of Education staff will continue working remotely, although due to personal circumstances people may not be working the same hours. Please be patient in waiting for emailed responses as some staff (both academic and administrative) are trying to navigate their own circumstances, both adjusting their academic activities and their personal/family situations.

    As of August 2021, staff will begin to transition back to campus on a rotating basis with their initial return to campus at 30% occupancy, followed by an anticipated ramp-up to 60% occupancy. In all likelihood, people will work with their office doors closed for health and safety reasons. Please be advised that faculty and staff are still available and happy to support you, although with the rotating schedule it is advisable to make an appointment rather than dropping by someone's office. Virtual appointments will also be available.

    I am new to McGill and would like to get to know my new classmates better and make connections in the community. How do I do that?

    More information about orientation, student activities, residences for newly admitted students can be found on McGill's Admissions Update page. In terms of making new connections, consider joining or following any of our social media pages and profiles:

     


    Instructors

    Instructors can find information concerning designing courses, teaching and assessing remotely, and about the University’s COVID-19 response on the University’s Coronavirus website’s Instructors section and FAQsPlease note that McGill personnel (staff, faculty, students) are not permitted to ask anyone about their vaccination status. This is considered private medical information and thus cannot be requested.

    What is the timeline for the campus reopening?

    June/July to Mid-August 2021:

    For the Summer 2021 Semester, the majority of course instruction is being done remotely, with events and meetings being conducted virtually. Administrative and support staff will continue to work remotely and will continue to be available to students through virtual meetings, by appointment. Currently, on-campus presence primarily involves staff that directly supports Tier 1 teaching activities who have been present as needed, upon request by their supervisor. As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus.

    All plans to gradually bring personnel back to campus on a rotating basis, according to the Faculty's pre-established schedule, are currently on track for the Fall 2021 Semester. Staff should be prepared to return to campus in early August, on a rotating basis, as the plan is to have our buildings occupied at 30% capacity using the mandated health and safety protocols. 

    Plans for August/September 2021:
    McGill Campus Health & Safety Protocols:
    • Designated building entrances open; no appointment required
    • One-metre distancing in classrooms, labs, offices, and other shared spaces. Plexiglass and other barriers remain at service counters, reception desks, etc. Nightly cleaning
    • Hand sanitizer stations available at building entrances and elevator lobbies. Disinfection of high touch surfaces in common areas and nightly cleaning
    • Masks will be mandatory until government public health officials halt this requirement. (Once the government no longer requires masks, the University will not be able to enforce mask use.)
    Transition to In-Person Campus Presence:
    Instructors & Students:
    • All students and instructors must be in Montreal for in-person activities. An estimated 60-65% of all academic activities are scheduled to be held in person.
    • All lectures with more than 150 students to be delivered online for the duration of the semester. These courses may have in-person components requiring attendance on campus, including labs, examinations, and tutorials.
    • All course, labs, etc. that currently have a room allocated will be person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.
    • Students should continue to make appointments with advisors, supervisors, and other personnel and not rely on drop-in
    • Tier 1 and 2 activities (e.g. student-teaching placements, kinesiology clinic internships ) will be held in person
    • Note that student-teaching field experiences are considered Tier 1 activities and will continue with participants adhering to government and institutional safety regulations. Safety protocols are continuing to evolve as Montreal and surrounding areas change COVID alert status (e.g. orange to yellow to green). Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs or contact Internships and Student Affairs.

    Researchers:

    • Maximum 60% of lab members present at one time
    Admin/Support Staff:
    • Initial return to campus at 30% occupancy on a rotating schedule, followed by an anticipated ramp-up to 60% occupancy.
     
    Plans for End of September and for the Remainder of the Fall Semester:
    McGill Campus Health & Safety Protocols: Transition to In-Person Campus Presence:
    • Transition to no physical distancing and all building entrances open
    • Hand sanitizer stations and nightly cleaning schedule remain.
    • Mask requirements and plexiglass barriers TBD according to government directives

    Instructors & Students:

    • On-campus academic activities to increase to 75%

    Researchers:

    • Ramp-up to 100% pre-COVID activity levels.

    Admin/Support Staff:

    • Ramp-up to 100% on-campus staff presence
     
    As the situation remains fluid with regard to the Quebec government regulations for gathering, the number of COVID cases, and the vaccine rollout, the above information may change with little or no warning.

    Many courses for the Fall Semester are not assigned a classroom. What does this mean?

    McGill is planning a return to campus for Fall 2021, with 60-65% of all academic activities are scheduled to be held in person to start with, ramping up to 75-80% later in the semester. All courses, labs, etc. that currently have a room allocated will be in person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.

    Lectures with large capacities of more than 150 students will be delivered online for the duration of the semester. Note that these courses may have in-person components (in smaller groups) requiring attendance on campus, including labs, examinations, and tutorials.

    It may be the case that some courses have been identified as better suited to an online format for pedagogical reasons, but as a rule, there will be no hybrid solutions as that would create double work for instructors. Instructors who will be teaching remotely will be alerted.

    The Faculty is still waiting on further instructions from the University's Enrollment Services and Class Scheduling with regard to classroom assignments and other details.

    Remote instruction is new to me. What resources are available to help me?

    McGill's Teaching and Learning Services (TLS) have a number of resources, including webinars, on the University’s Coronavirus website: https://www.mcgill.ca/tls/instructors/class-disruption. For Faculty of Education instructors requiring technical support with, or questions about, remote instruction delivery you can email Jim Harris and Sanjeev Panigrahy at remotesupportFOE [at] mcgill.ca (subject: Remote%20Support%20(Faculty%20of%20Education)) . Please familiarize yourself with remote delivery as much as possible before reaching out with questions and requests for support.

    Am I able to request an audiovisual equipment loan?

    Yes, instructions on how to reserve and pick up equipment can be found here.

     


    Staff

    Staff can find information about working remotely, services available to employees, and about the University’s COVID-19 response on the University’s Coronavirus website’s Staff section and FAQsPlease note that McGill personnel (staff, faculty, students) are not permitted to ask anyone about their vaccination status. This is considered private medical information and thus cannot be requested.

     

    What is the timeline for the campus reopening?

    June/July to Mid-August 2021:

    For the Summer 2021 Semester, the majority of course instruction is being done remotely, with events and meetings being conducted virtually. Administrative and support staff will continue to work remotely and will continue to be available to students through virtual meetings, by appointment. Currently, on-campus presence primarily involves staff that directly supports Tier 1 teaching activities who have been present as needed, upon request by their supervisor. As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus.

    All plans to gradually bring personnel back to campus on a rotating basis, according to the Faculty's pre-established schedule, are currently on track for the Fall 2021 Semester. Staff should be prepared to return to campus in early August, on a rotating basis, as the plan is to have our buildings occupied at 30% capacity using the mandated health and safety protocols. 

    Plans for August/September 2021:
    McGill Campus Health & Safety Protocols:
    • Designated building entrances open; no appointment required
    • One-metre distancing in classrooms, labs, offices, and other shared spaces. Plexiglass and other barriers remain at service counters, reception desks, etc. Nightly cleaning
    • Hand sanitizer stations available at building entrances and elevator lobbies. Disinfection of high touch surfaces in common areas and nightly cleaning
    • Masks will be mandatory until government public health officials halt this requirement. (Once the government no longer requires masks, the University will not be able to enforce mask use.)
    Transition to In-Person Campus Presence:
    Instructors & Students:
    • All students and instructors must be in Montreal for in-person activities. An estimated 60-65% of all academic activities are scheduled to be held in person.
    • All lectures with more than 150 students to be delivered online for the duration of the semester. These courses may have in-person components requiring attendance on campus, including labs, examinations, and tutorials.
    • All course, labs, etc. that currently have a room allocated will be person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.
    • Students should continue to make appointments with advisors, supervisors, and other personnel and not rely on drop-in
    • Tier 1 and 2 activities (e.g. student-teaching placements, kinesiology clinic internships ) will be held in person
    • Note that student-teaching field experiences are considered Tier 1 activities and will continue with participants adhering to government and institutional safety regulations. Safety protocols are continuing to evolve as Montreal and surrounding areas change COVID alert status (e.g. orange to yellow to green). Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs or contact Internships and Student Affairs.

    Researchers:

    • Maximum 60% of lab members present at one time
    Admin/Support Staff:
    • Initial return to campus at 30% occupancy on a rotating schedule, followed by an anticipated ramp-up to 60% occupancy.
     
    Plans for End of September and for the Remainder of the Fall Semester:
    McGill Campus Health & Safety Protocols: Transition to In-Person Campus Presence:
    • Transition to no physical distancing and all building entrances open
    • Hand sanitizer stations and nightly cleaning schedule remain.
    • Mask requirements and plexiglass barriers TBD according to government directives

    Instructors & Students:

    • On-campus academic activities to increase to 75%

    Researchers:

    • Ramp-up to 100% pre-COVID activity levels.

    Admin/Support Staff:

    • Ramp-up to 100% on-campus staff presence
     
    As the situation remains fluid with regard to the Quebec government regulations for gathering, the number of COVID cases, and the vaccine rollout, the above information may change with little or no warning.

    When am I expected to go back to campus?

    As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus. Overall, staff should be prepared to return to campus in early August, on a rotating basis, with building occupancy at 30% occupancy, followed by an anticipated ramp-up to 60% occupancy. It is anticipated that staff will return to 100% occupancy beginning at the end of September or so. (Dates are approximate and may change.)

    All meetings, both remote and in-person, will continue to be done by appointment only.

    Should you have any questions about this, please see the Campus Access section for the anticipated health and safety protocols and more details about the return to campus. You may also wish to consult with your supervisor.

    What if I am unable to be vaccinated?

    As of May 2021, anyone over the age of 12 is eligible to be vaccinated against COVID-19 in Quebec. Staff is encouraged to get vaccinated and can book an appointment at the government's ClickSanté website. Being vaccinated is not a requirement to come to campus and nobody can require you to confirm whether or not you've been vaccinated, as this is private information. It is entirely your choice if you want to disclose your vaccination status. Staff who are immuno-compromised or who can not get vaccinated for medical reasons and who have concerns about returning to campus should contact their immediate supervisor and/or simona.lupu [at] mcgill.ca (Human Resources)

     


    Researchers

    As of August, McGill is anticipating a maximum 60% of lab members present at one time, ramping up to 100% as of late September. (Dates are approximate and may change.) Researchers can find information about phase-in directives for research on campus and more on the University’s Coronavirus website’s Researchers section and FAQs. If a researcher is experiencing roadblocks or has any questions that need addressing, please contact nancy.heath [at] mcgill.ca (Nancy Heath, Associate Dean of Research)Please note that McGill personnel (staff, faculty, students) are not permitted to ask anyone about their vaccination status. This is considered private medical information and thus cannot be requested.

    What is the timeline for the campus reopening?

    June/July to Mid-August 2021:

    For the Summer 2021 Semester, the majority of course instruction is being done remotely, with events and meetings being conducted virtually. Administrative and support staff will continue to work remotely and will continue to be available to students through virtual meetings, by appointment. Currently, on-campus presence primarily involves staff that directly supports Tier 1 teaching activities who have been present as needed, upon request by their supervisor. As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus.

    All plans to gradually bring personnel back to campus on a rotating basis, according to the Faculty's pre-established schedule, are currently on track for the Fall 2021 Semester. Staff should be prepared to return to campus in early August, on a rotating basis, as the plan is to have our buildings occupied at 30% capacity using the mandated health and safety protocols. 

    Plans for August/September 2021:
    McGill Campus Health & Safety Protocols:
    • Designated building entrances open; no appointment required
    • One-metre distancing in classrooms, labs, offices, and other shared spaces. Plexiglass and other barriers remain at service counters, reception desks, etc. Nightly cleaning
    • Hand sanitizer stations available at building entrances and elevator lobbies. Disinfection of high touch surfaces in common areas and nightly cleaning
    • Masks will be mandatory until government public health officials halt this requirement. (Once the government no longer requires masks, the University will not be able to enforce mask use.)
    Transition to In-Person Campus Presence:
    Instructors & Students:
    • All students and instructors must be in Montreal for in-person activities. An estimated 60-65% of all academic activities are scheduled to be held in person.
    • All lectures with more than 150 students to be delivered online for the duration of the semester. These courses may have in-person components requiring attendance on campus, including labs, examinations, and tutorials.
    • All course, labs, etc. that currently have a room allocated will be person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.
    • Students should continue to make appointments with advisors, supervisors, and other personnel and not rely on drop-in
    • Tier 1 and 2 activities (e.g. student-teaching placements, kinesiology clinic internships ) will be held in person
    • Note that student-teaching field experiences are considered Tier 1 activities and will continue with participants adhering to government and institutional safety regulations. Safety protocols are continuing to evolve as Montreal and surrounding areas change COVID alert status (e.g. orange to yellow to green). Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs or contact Internships and Student Affairs.

    Researchers:

    • Maximum 60% of lab members present at one time
    Admin/Support Staff:
    • Initial return to campus at 30% occupancy on a rotating schedule, followed by an anticipated ramp-up to 60% occupancy.
     
    Plans for End of September and for the Remainder of the Fall Semester:
    McGill Campus Health & Safety Protocols: Transition to In-Person Campus Presence:
    • Transition to no physical distancing and all building entrances open
    • Hand sanitizer stations and nightly cleaning schedule remain.
    • Mask requirements and plexiglass barriers TBD according to government directives

    Instructors & Students:

    • On-campus academic activities to increase to 75%

    Researchers:

    • Ramp-up to 100% pre-COVID activity levels.

    Admin/Support Staff:

    • Ramp-up to 100% on-campus staff presence
     
    As the situation remains fluid with regard to the Quebec government regulations for gathering, the number of COVID cases, and the vaccine rollout, the above information may change with little or no warning.

    Can I conduct my research remotely? Or can I continue conducting my research remotely?

    If researchers need to make changes to their research method to conduct data collection by phone or other virtual communication in order to eliminate risks related to COVID-19, then this change can be implemented by reporting to the REB Office using the COVID-19 Temporary Protocol Deviation Report. Faculty approval is not required.

    Can I include human participants that are considered vulnerable (persons aged 70 and over, those with a weak immune system and those with a chronic disease such as some cancers, diabetes or heart, lung and kidney disease) in my research?

    If you have a Faculty-approved research resumption plan, you may include vulnerable population participants in your research following the same approved safety protocols detailed in your application and in adherence with the Directives: Resumption of research with human participants. It is the Researcher’s responsibility to ensure they are in compliance with this directive. If you do not have a Faculty-approved research resumption plan to conduct your research, please see the question above regarding conducting research with human participants.

    What do I need to do if I am conducting on-campus or off-campus research with human participants?

    If you are conducting research with human participants, the university first encourages you to collect data remotely, when possible. When remote data collection is not possible, the university requires that you first receive Faculty approval for research resumption/research safety. Faculty approval is required for both new and existing projects. Our focus is on assessing the necessity for in-person research and the safety of the research plan. As of June 17th, research with individuals from vulnerable populations is now permitted.

    Click here to download the application. For an example application please email offering.education [at] mcgill.ca (OFFERING).

    Note: Student/post-doc requests must be submitted by their research supervisor.

    OFFERING will review submissions and work with applicants to finalize the applications before they are reviewed by the Research Resumption Committee that meets weekly. Please plan for 2-3 weeks for the Faculty review process.

    Important notes about conducting research with human participants:

    • Graduate students working on their thesis or project research (outside of a lab) who need a space on campus to conduct their in-person or remote research with human participants, please email OFFERING before completing the application linked below. If there is demand, the Committee will look for communal, physically-distanced workspace. These will be subject to availability (no guarantee) but we will do our best to accommodate.
    • Please keep in mind that all McGill directives for research with human participants must be followed.
    • If demand for on-campus research is high, we may ask you to stagger visits, based on recommendations from the university. Moreover, times/dates for your visits are subject to change as more requests come in.

    How should I manage research participants coming to campus? Where are the COVID screening questions?

    Researchers are required to meet human participants coming to campus for in-person research at the main entrance of their building. Before participants travel to the appointment, either the day before or the morning of, the researcher is responsible for screening the participant using the COVID screening questions found here. Participants must be advised to stay home if they begin to experience symptoms prior to arriving for their appointment.

    Does the Faculty have any guidelines for Personal Protective Equipment (PPE) in research?

    For any research that involves physical contact with participants, both participants and researchers must use a procedure or surgical mask (reusable cloth masks are not allowed) and protective eyewear (as currently indicated by the IRSST and the Ministère de la Santé et des Services Sociaux (MSSS)).

    Surgical masks are disposable medical masks that have ties so that they can be adjusted for fit. Procedure masks are also disposable medical masks but have ear loops.

    If there will be no physical contact and a 2m distance can be maintained, then participants and researchers can wear procedural, surgical, or barrier masks (such as cloth masks). Physical distancing requirements are scheduled to go to 1m as of August. All personnel will be notified of the change by the University and/or Faculty.

    For disinfecting protocols or for the exchange of materials between researchers and participants, gloves must be worn.

    PPE can be purchased from the McGill Marketplace. Please contact offering.education [at] mcgill.ca (OFFERING) if you need any guidance.

    Please be reminded should governmental COVID-19 safety directives change due to the evolving situation, all McGill workspace practices will need to comply without exception. We will update you with any new safety requirements as needed and thank you for your cooperation.

    Will the Faculty help pay for personal protective equipment (PPE) for conducting research?

    The Faculty of Education has set aside a small amount of money for those faculty members who do not have grants or whose grant funding/contracts explicitly do not allow the purchase of PPE (i.e., it is not an eligible expense). If you wish to apply for this Faculty funding to purchase PPE, please contact daniela.frischer [at] mcgill.ca (Daniela Frischer )of the Faculty’s Finance Office. They will provide further instructions on how to apply. PPE Faculty funding applications will be accepted only once your research resumption application has been approved. The Faculty’s Finance Office will review applications for eligibility and need. Funds are subject to availability.

     


    Supervisors

    Guidelines and resources for supervisors and information about the University’s COVID-19 response can be found on the University’s Coronavirus website’s Supervisors section and FAQsPlease note that McGill personnel (staff, faculty, students) are not permitted to ask anyone about their vaccination status. This is considered private medical information and thus cannot be requested.

    What is the timeline for the campus reopening?

    June/July to Mid-August 2021:

    For the Summer 2021 Semester, the majority of course instruction is being done remotely, with events and meetings being conducted virtually. Administrative and support staff will continue to work remotely and will continue to be available to students through virtual meetings, by appointment. Currently, on-campus presence primarily involves staff that directly supports Tier 1 teaching activities who have been present as needed, upon request by their supervisor. As of July 2021, admin staff unit managers will be asked for an occasional return to campus to prepare offices and other workspaces for one-metre physical distancing. Admin/support staff will be given two weeks’ notice before being called back to campus.

    All plans to gradually bring personnel back to campus on a rotating basis, according to the Faculty's pre-established schedule, are currently on track for the Fall 2021 Semester. Staff should be prepared to return to campus in early August, on a rotating basis, as the plan is to have our buildings occupied at 30% capacity using the mandated health and safety protocols. 

    Plans for August/September 2021:
    McGill Campus Health & Safety Protocols:
    • Designated building entrances open; no appointment required
    • One-metre distancing in classrooms, labs, offices, and other shared spaces. Plexiglass and other barriers remain at service counters, reception desks, etc. Nightly cleaning
    • Hand sanitizer stations available at building entrances and elevator lobbies. Disinfection of high touch surfaces in common areas and nightly cleaning
    • Masks will be mandatory until government public health officials halt this requirement. (Once the government no longer requires masks, the University will not be able to enforce mask use.)
    Transition to In-Person Campus Presence:
    Instructors & Students:
    • All students and instructors must be in Montreal for in-person activities. An estimated 60-65% of all academic activities are scheduled to be held in person.
    • All lectures with more than 150 students to be delivered online for the duration of the semester. These courses may have in-person components requiring attendance on campus, including labs, examinations, and tutorials.
    • All course, labs, etc. that currently have a room allocated will be person. If a course currently has no room assigned, it will be online but may potentially migrate to in-person later in the semester.
    • Students should continue to make appointments with advisors, supervisors, and other personnel and not rely on drop-in
    • Tier 1 and 2 activities (e.g. student-teaching placements, kinesiology clinic internships ) will be held in person
    • Note that student-teaching field experiences are considered Tier 1 activities and will continue with participants adhering to government and institutional safety regulations. Safety protocols are continuing to evolve as Montreal and surrounding areas change COVID alert status (e.g. orange to yellow to green). Note that some student teaching field experiences may begin in August; please consult with ISA's Fall 2021 FAQs or contact Internships and Student Affairs.

    Researchers:

    • Maximum 60% of lab members present at one time
    Admin/Support Staff:
    • Initial return to campus at 30% occupancy on a rotating schedule, followed by an anticipated ramp-up to 60% occupancy.
     
    Plans for End of September and for the Remainder of the Fall Semester:
    McGill Campus Health & Safety Protocols: Transition to In-Person Campus Presence:
    • Transition to no physical distancing and all building entrances open
    • Hand sanitizer stations and nightly cleaning schedule remain.
    • Mask requirements and plexiglass barriers TBD according to government directives

    Instructors & Students:

    • On-campus academic activities to increase to 75%

    Researchers:

    • Ramp-up to 100% pre-COVID activity levels.

    Admin/Support Staff:

    • Ramp-up to 100% on-campus staff presence
     
    As the situation remains fluid with regard to the Quebec government regulations for gathering, the number of COVID cases, and the vaccine rollout, the above information may change with little or no warning.

    What do I tell my graduate student if they ask about the possibility of completing their degree remotely?

    All students have been advised by McGill University that they are expected to be on campus at the start of the Fall 2021 Semester. At present time, the University has not mandated any policies that would exempt students from returning, other than medical circumstances. Should a student have concerns about returning to campus because they are immunocompromised or can not be vaccinated for medical reasons, they should contact the Office for Students with Disabilities.

     

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