Internal Updates on New Facility

Dear Colleagues,

Welcome to the new internal web space for updates about our New Facility! This space has been created to keep the Faculty of Dentistry Team up-to-date on weekly progress concerning the New Facility project. You will be able to consult this page at any time to stay informed. Our goal is to provide updates every 1 to 2 weeks. The latest information as well as the link to this space will also be available in the E-flash for your convenience. Needless to say, this is a very exciting time for all of us in the Faculty.

Paul

July 24, 2014

2nd floor undergraduate clinic being finalized

June 5, 2014

pre-clinic_labjune4_-_broadband.m4v

May 22, 2014

Our move has begun!

The faculty’s Dean area, Student Affairs, CE and Admissions are moving this Friday to our new location at 2001 McGill College. Please note these divisions are off on Friday due to the move. Staff will be operating from the new location as of Monday and settling in. (Thank you for taking into consideration that Monday will be a day during which phones and computers are being set up. If you are attempting to reach anyone, please allow for possible delays).

May 8, 2014

April 24, 2014

April 10, 2014

March 27, 2014

March 13, 2014

Latest Activities

In Progress

• Floor is being installed on the second floor
• Walls are up on the fifth floor
• Stairs are being installed on the first floor
• Site visit to the University of Alberta to learn new clinic processes
• Selection process for new clinic management system
• Consultation regarding Faculty Practice and Student Health Dental Service Clinic
• Planning with McGill security
• Planning for Information technology support
• Consultation with McGill Mail Services
• ICS support
• New Telephone numbers for clinics are now in effect
• Meeting with McGill Security

February 27, 2014

Walls are going up!

February 13, 2014

1st floor of the new facility under construction. (Photo Ioana Dumitru)

Latest Activities

Completed

• The CBCT vendor has been chosen
• Pre-move site visit by moving company
• Consultation with teaching staff regarding learning spaces
• Selection of vendor for design of audio visual services. Applied Electronics was chosen.
• Inventory of special software on computers

In Progress

• Inventory of the following items continues:
  • Computers at the MGH, Dean’s area and 3550
  • Pre-clinic items
• Planning for additional support staff
• Process mapping for sterilization and inventory management
• Selection process for new clinic management system
• Consultation for classroom chairs and tables with the students
• Consultation regarding Faculty Practice and Student Health Dental Service Clinic
• Planning for after-hours access to site
• Consultation for new facility business hours
• X-ray units are in the process of being bought
• Review of storage systems in Dispensary
• Installation of lead shielding in clinic
• Finalization of AV design
• Planning for Information technology support
• Move dates are being finalized
• Dumbwaiter issue being addressed. This will not hold back the move dates of May and June - Summer clinic will run as planned in the new space. The buildings freight elevator will be used until dumbwaiter is installed
• Donor wall design in progress
• A-Dec and Nevins to visiting site before March installation date

Up-Coming

• Transfer of MGH Clinic telephone lines to McGill extensions (old extensions will continue to be active from 6-12 months)
• Consultation with McGill Mail Services
• Meeting with McGill Security

January 30, 2014

internal_news_jan_30.m4v

Latest Activities

Completed

• Consultation for classroom chairs and tables with the students
• The CBCT tender process has closed
• Pre-move site visit by moving company

In Progress

• Inventory of the following items continues:
  • Computers at the MGH, Dean’s area and 3550
  • Pre-clinic items
  • Special software on computers
• Consultation with teaching staff regarding learning spaces
• Planning for additional support staff
• Process mapping for sterilization and inventory control
• Selection process for new clinic management system
• Consultation regarding Faculty Practice and Student Health Dental Service Clinic
• Planning for card access to site
• Consultation for new facility business hours
• X-ray units are in the process of being bought

Up-Coming

• Selection of vendor for design of audio visual services. Bids are due Feb 4th
• Consultation with students regarding student lounge
• Transfer of MGH Clinic telephone lines to McGill extensions (old extensions will continue to be active from 6-12 months)

January 16, 2014

Latest Activities

• Consultations regarding office allocations arecomplete
• Inventory of the following items continues:
  • Computers at the MGH, Dean’s area and 3550
  • Pre-clinic items
• Consultations continue with teaching staff regarding the various classroom/meeting room furniture and configurations.
• The plans for additional staff (e.g. to cover sterilization and IT needs) continue to be discussed
• Sterilization processes are being discussed, further consultation will happen soon
• Consultations regarding the new Patient Management System are underway
• Consultation for classroom chairs and tables continues with the students
• Consultation for furniture in the student Lounge is being done with the Students
• Consultations are occurring concerning the use of new facility space for Faculty Practice and Student Health Services (i.e. the Student Health Dental Clinic currently in the Brown Building)
• The preclinical lab bench contract is complete
• The contract for the dental chairs has been signed with A-Dec. They will be delivered in February or early March and installed by March 31st
• The CBCT tender process closes next Friday
• X-ray units are in the process of being bought
• Visits to each location (Strathcona, Pre-clinic, 3550 and MGH) will happen soon with the movers to inspect the moving needs
• Special computer programs (other than Microsoft Office ) on all computers will be catalogued
• We are now looking at security and access issues such as keys and id card access locks
• Recognising the need for students and staff to have easy access to much of the space during evenings and weekends, we are now discussing “open hours” when the space will be active and when it will be down time.

December 5, 2013

Latest Activities

• Consultations regarding office allocations continues
• The contracts for the sterilization units and A-Dec materials have been finalized
• Inventory of the following items continues:
  • Computers at the MGH, Dean’s area and 3550
  • Filing cabinets
  • Kitchen items
  • Electronic items
  • Pre-clinic items
• Consultations continue with Teaching Staff regarding the various classroom/meeting room furniture and configurations. Awaiting on IT for suggested layout and equipment
• The schedule of the classroom space is complete for the DMD program and fits the available teaching spaces. Graduate courses and Continuing Education events need to be added
• The plans for new staff (e.g. to cover sterilization and IT needs) continue to be discussed
• Sterilization processes are being discussed, further consultation will happen soon
• Art work throughout the Dean’s area, 3550 and the Clinic will be packed and gathered by the Arts Collection Committee in mid-April. This will ensure preservation of the pieces and proper storage. Once we are in the new facility we will evaluate want pieces we want to bring back in
• A group visited l’Hôpital Charles Lemoyne, in Longueuil to view the storage system to determine if it is suitable for our needs in the new facility
• Consultations regarding the new Patient Management System is underway
• Consultations of the Classroom chairs and tables continues with the Students
• Consultations is occurring concerning the use of new facility space for Faculty Practice and Student Health Activities (i.e. the Student Health Dental Clinic currently in the Brown Building)

November 21, 2013

Latest Activities

• We would like to thank everyone for their feedback regarding the office chairs. We appreciate that some would like to keep their own chairs and because of this feedback we gave you the option. The selections of the office chairs are complete and an order will be submitted right away.
• The quotes for the sterilization units and A-Dec materials have been given. Contracts are being drafted to be signed
• Inventory of the following items are underway. This inventory will let us know what will be taken and what will be replaced/donated/disposed:
  • Computers at MGH, Dean’s area and 3550
  • Filing cabinets. **Please note to start cleaning up existing filing cabinets. Send items to archives, scan and save in the Shared Folder or discard
  • Kitchen items
  • Electronic items
  • Artwork
  • Pre-clinic items
• Consultations continue with Teaching Staff regarding the various classroom/meeting room furniture and configurations. IT and the designers continue to work on the plans
• We are setting the schedule for the classroom space, using the DMD and graduate course schedules, while considering the needs of the continuing education program to ensure we optimize the use of the teaching space in the new  facility
• The Dean is in discussion with the Provost regarding increase staff needs at the new facility

Building Schedule

No set-backs, on schedule!

November 7, 2013

Latest Activities

• Consultation regarding office chairs and furniture continues. The office chairs for staff and classroom chairs for students are at the MGH to test them.
• Final decisions have been made with regard to the finishes, flooring and cabinetry in the clinic – please see photo above Clinic Finishes
• Colours for the offices on the 5th floor and in Faculty Practice area have been selected – please see photos above (Colour Board and Flooring for the 5th floor)
• DMD student input has been sought concerning the furnishings for the student lounge and the classrooms – designers are working on a plan and further meetings will be set soon
• Consultations were held with Teaching Staff regarding the various classroom/meeting room furniture and configurations. IT and the designers are now working on plans
• We are modeling the schedule for the classroom space, using the DMD and graduate course schedules, while considering the needs of the continuing education program to ensure we optimize the use of the teaching space in the new facility
• The plans for new staff (e.g. to cover sterilization and IT needs) continue to be discussed
• Consultations are being done regarding a CBCT machine
• Consultations are being done regarding the transfer of phone lines

Building Schedule

No set-backs, on schedule!

October 24, 2013

Latest Activities

• Consultation regarding office chairs and furniture are in the process of being done. People on campus have come to test the chairs recently and in the near future sample chairs will be sent to the MGH for staff there to test them
• Final decisions are being made with regard to the finishes, flooring and cabinetry in the clinic
• Colours have been selected (as presented in the information sessions held last week)
• DMD student input will be sought soon concerning the furnishings for the student lounge and the classrooms
• Graduate student input has been sought for the graduate student space on the 5th floor
• Consultations are being done on the various classroom/meeting room furniture and configurations
• We are beginning to plan the use of the classroom space, using the DMD and graduate course schedules, while considering the needs of the continuing education program
• We are beginning to develop plans for new staff required (e.g. to cover sterilization and IT needs)
• We are beginning to plan the use of office space and consultations will be occurring soon

Building Schedule

No set-backs, on schedule!