Travel Grant (conference)

Travel grant instructions for the academic year September 1, 2018 to August 31, 2019

General rules

All CSDC students are eligible to receive a CSDC travel grant during the course of their program to make a presentation of original research results at a scholarly conference on a topic that is directly related to the research axes of the CSDC.
A student can receive per degree

  • 1 travel grant/MA
  • 2 travel grants/PhD
  • 1 travel grant/postdoc

N.B. The limit of eligible grants per year begins as of September 1, 2018. In other words, all students’ count of travel grants will be set to “0" and the counting of travel grants/degree will begin as of this date.

Grant amount

The student travel grant amount is as follows: $750/conference unless the conference is located less than a 500 km radius from your university, the max amount awarded will be $500.

Reimbursements

Students can receive only one conference grant (reimbursement)/year. In other words, students will no longer be allowed to split the travel grant across multiple conferences. This reduces the administrative burden of financial processing. Students are expected to plan strategically how to spend their conference travel monies over the course of their degree. 

Advance notice

In order to be eligible for a student travel grant, all students must notify the csdc-cecd [at] mcgill.ca (subject: CSDC%20student%20travel%20grant) (CSDC) by September 30th if they plan to use a conference grant in the ongoing academic year (Sept-Aug). Any student who does not notify the CSDC of his or her intention to use the travel grant by this time will not be eligible for a travel conference grant that academic year. A student may, however, cancel her or his intention to apply if circumstances change, without penalty.

Detailed instructions

  1. In order to be eligible for this travel grant, students must notify the Centre in writing of travel plans by September 30, 2018. 
  2. Send a complete application (below) at least two weeks prior to conference travel.
  3. As a component of their travel conference grant allocation, students may claim per diem amounts with a total daily allowance of $54 CAD for domestic travel and $70 CAD for international travel. Other eligible expenses include travel (flight, train or bus), ground transportation (taxi or public transit), accommodation (the hotel receipt must have the applicant's name on it), and conference registration and related fees.  
  4. Students are not allowed to claim travel expenses for other students unless they have first obtained written permission from CSDC staff.
  5. In order to receive CSDC funding, you must have fully completed (with photograph) or completely updated your profile on the CSDC website.  
  6. Travel claims must be made within 4 weeks of conference travel.  Claims submitted after this delay will not be reimbursed
  7. Students from Université de Montréal, Université Laval, UQAM and Concordia University are required to submit their original receipts and boarding passes to the secretary of the Department of Political Science at their respective university. Students from McGill University should submit their original receipts and boarding passes to the CSDC coordinator. 

 

Basic Information
Conference Information
Write out the full name
Required documentation
You need to attach the proof of acceptance to present your paper/poster.
Files must be less than 2 MB.
Allowed file types: pdf doc docx ppt pptx.
You need to attach the proof of conference/workshop registration.
Files must be less than 2 MB.
Allowed file types: pdf doc docx ppt pptx.
You need to attach your flight, bus or train itinerary. NOTE that you need to keep your original boarding passes. After the conference you need to send your boarding passes to csdc-cecd@mcgill.ca. Students at Université de Montréal and Université Laval have to submit their original receipts and boarding passes at their respective departmental secretaries at UdeM or U Laval.
Files must be less than 2 MB.
Allowed file types: pdf doc docx ppt pptx.
Proof of accommodation must also be provided.
Files must be less than 2 MB.
Allowed file types: pdf doc docx.
Please upload a detailed budget (Canadian dollars) in an excel sheet, with all expenses described including travel (flight, train or bus), ground transportation (public transit or taxi), accommodation, conference registration fees etc. If any of these expenses are in a foreign currency, please include both foreign currency and Canadian conversion as well as the date of the conversion.
Files must be less than 2 MB.
Allowed file types: xls xlsx.
If needed, please upload any other receipts or documentation in a single pdf.
Files must be less than 2 MB.
Allowed file types: pdf.
If you are unable to provide any of the above required documentation, please provide a detailed explanation of why it is missing.