Guide for Supervisors to deal with individuals with COVID symptoms or with confirmed COVID diagnosis on campus

Updated June 14, 2020

Background

No individuals with COVID-19 symptoms (cough, fever, difficulty breathing, sudden loss of smell) should be allowed to work on campus.

Everyday before coming to work, each individual coming to campus must answer the 3 following questions and be denied access to campus if they answer yes to any of them:

  • Do you have any of these symptoms: cough, fever, difficulty breathing, sudden loss of smell?
  • Have you been out of the country in the last two weeks?
  • Are you in contact with someone who has COVID-19?

This has to be done through an online self-assessment form on Minerva, under Personal-> COVID-19 Daily health check form for Students and Employees on campus [self-assessment form].

There is also a self-reporting form in Minerva under Personal->Declaration of COVID-19 diagnosis (for students only) [self-reporting form] for students. This is used for students to report a positive test result, whether they are working on campus or not.

FAQ

What if an individual under my supervision reports to me that they have symptoms and are not coming to work?

  • Ask them to fill out the self-assessment form in Minerva.
  • Ask them the following questions to gather additional information:
    • Have you been on campus in the last 7 days?
    • If so, in which rooms and when?
    • Do you have a cell phone that you can be reached at?
  • Call McGill Security (514-398-3000 or extension 3000) to initiate the cleaning and disinfection procedure. You will be asked to report on the work area used by the individual.

What if an individual reports symptoms through the online self-assessment Minerva form?

  • Reply to the individual by email or phone to ensure that they stay home
  • Forward the information to HR advisor (if individual is an employee) or Graduate Program Director/Department Chair (if individual is a student)
  • Call McGill Security (514-398-3000 or extension 3000) to initiate the cleaning and disinfection procedure. You will be asked to report on the work area used by the individual.

What if an individual under my supervision reports symptoms of COVID-19 while at work?

  • The individual should be isolated in a room, and put on a face covering
  • The individual should call Santé-Québec at 1-877-644-4545 for instructions
  • The individual should contact you to explain the situation
  • Call McGill Security (514-398-3000 or extension 3000) to initiate the cleaning and disinfection procedure. You will be asked to report on the work area used by the individual.

What information can I share with my other team members if an individual in my team reports symptoms?

  • You should not break the individual’s privacy by naming them
  • Other team members will be made aware of someone reporting symptoms if they are in a space being emptied for disinfection, through the process that the University will follow.
  • No additional precautions need to be taken by other team members in this case, except watching for symptoms as usual.

What if an individual reports a positive COVID test result to me?

  • If they are a student, direct them to the self-declaration form on Minerva
  • Ask them the following questions to gather additional information:
    • Have you been on campus in the last 7 days?
    • If so, in which rooms and when?
    • Do you have a cell phone that you can be reached at?
  • Call McGill Security (514-398-3000 or extension 3000) to initiate the cleaning and disinfection procedure, and potential follow-ups with colleagues. You will be asked to report on the work area used by the individual.

What information can I share with my other team members if an individual in my team reports a positive COVID-19 test?

  • You should not break the individual’s privacy by naming them
  • Other team members will be made aware of someone having a positive test if they are in a space being emptied for disinfection. They should be asked to self-isolate preventatively until contacted by Santé-Québec or the University.

Flowchart

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