Directives: Resumption of on-campus activities

Updated: August 11, 2020

As of Phase 5 of the campus ramp-up, Faculties and Units have greater breadth for approving the resumption of on-campus activities. However, plans for large-scale activities – i.e. those requiring support services beyond the faculty/unit such as enhanced cleaning or installation of physical barriers, or which involve high traffic activities which require a Limited Traffic Building to become a High Traffic Building – must be submitted to the Emergency Operations Centre (EOC) for review as the EOC is prioritizing and coordinating the deployment of limited resources across the University.

Resumption planning

Faculties and administrative units are responsible for determining which activities can ramp up and when, within the framework of the present directives. These activities must be accompanied by a resumption plan outlining measures to ensure health and safety. The Toolkit: Resumption planning for on-campus activities provides resources to equip faculties/units and Building Directors to plan for and execute the resumption of on-campus activities.

For academic activities, refer to Directives: Resumption of on-campus academic activities for students

For events, refer to the Directives: Events on campus

Building types

Buildings are currently classified according to three categories, High Traffic, Limited Traffic, and Rental Buildings.

High traffic buildings

High traffic buildings include all buildings at 25-30% of occupancy; this includes all buildings in which access has been managed as part of earlier research ramp-up phases. High Traffic Buildings are on Card Access Only, have signage installed in common spaces throughout the building indicating distancing and other prevention measures, hand sanitizer available at the entrance, HVAC systems operating, water systems flushed prior to building reopening, and enhanced environmental cleaning of high-touch surfaces in common areas. Note: Additional signage in faculty/unit-specific spaces will need to be posted by the faculty/unit, using the available Toolkit.

Enhanced environmental cleaning in high-traffic buildings:

Common areas

Building Services will be completing increased environmental cleaning and disinfection of public spaces and high touch areas including washrooms, doors and entranceways (door handles, plates and push bars), elevators, drinking fountains, kitchenettes, handrails, and other high-touch horizontal and vertical surfaces.

Building Services does not clean tools or equipment in labs or offices.

Work areas / workspaces

Building occupants must implement an enhanced cleaning and disinfection process for high-touch areas in their workspaces, including any shared equipment. See the Toolkit: Resumption planning for on-campus activities for more planning guidance.

Limited traffic buildings

Limited traffic buildings (below 25-30% occupancy) are on Card Access Only, have basic signage installed at the building entrance, hand sanitizer available at the entrance, HVAC systems operating, and nightly environmental cleaning of high-touch surfaces and common areas.

  • Occupants in these building must let water run for 5 minutes before consumption.
  • Additional signage in these buildings will need to be posted by the Building Director for common spaces and by the faculty/unit for faculty/unit-specific spaces.
  • Building occupants must implement an enhanced cleaning and disinfection process for high-touch areas in their workspaces, including any shared equipment.
  • See the Toolkit: Resumption planning for on-campus activities for more planning guidance.

As the University increases on-campus activities, buildings will change categories. The Building Director, Faculty or Unit must inform EOC before building occupancy reaches 25-30% to trigger changing the building category and completion of the required retrofitting.

Rental buildings

Activities in rental buildings can generate high or limited traffic, depending on the situation. Similar activities are allowable and similar approvals as for high traffic and limited traffic buildings are required, but specific care needs to be taken to coordinate activities with landlords. EOC and the Campus Planning and Development Office (CPDO) must coordinate with units resuming activities in rental buildings.

Teaching Hubs are currently being developed for Fall 2020.

Approvals

Building type

Small Scale activity

Large Scale activity

High-traffic buildings

Approval by unit head and coordination with Building Director Approval by unit head, then EOC review**

Limited traffic buildings

Approval by unit head and coordination with Building Director

Approval by unit head, then EOC review**
Rental buildings* Approval by unit head, then coordination with EOC Approval by unit head, then coordination with EOC

In this table, Unit head is AVP level or above, or Dean in a Faculty

*Activities in rental buildings require coordination with the building operator/landlord which will be done via EOC.

** A copy of the resumption plan should be filed with EOC at emergency.mgmt [at] mcgill.ca

Small scale activities are activities that do not require intervention by FMAS in order to respect all prevention measures and ensure health and safety of participants. This means:

  • no physical interventions such as new plexiglass partitions, placements of decals or installation of signage,
  • no need for security personnel to help in local flow monitoring or access to the building,
  • for limited traffic buildings – no additional cleaning in the building beyond nightly cleaning. Note: occupants are required to clean high-touch surfaces in their personal workspaces.

Small-scale activities can include, but are not limited to, preparing/recording instruction for remote delivery, retrieving personal or work items (see Retrieval of work items below), or return to work (provided modifications to the workplace are not required).

Large-scale activities are activities that require FMAS intervention. These requests must be submitted to the Emergency Operations Centre for review as the EOC is working to prioritize and coordinate the deployment of these limited resources across the University.

Resumption Coordination Working Groups

For buildings where a mix of activities will be taking place (teaching, research, student services, administration, etc.), units occupying the building should create a Resumption Coordination Working Group to guide coordination of resumption activities across the various units and types of activities. The group should include representatives from the major units with activities in the building as well as the Building Director or similar. For more complex sites (for example 680 Sherbrooke), a representative from EOC can be assigned as a resource as well. Please contact emergency.mgmt [at] mcgill.ca to discuss.

Specific types of activities

Retrieval of work items

Due to the extended period of work from home for many staff members and researchers, they may request to come by their workplace to retrieve specific work items that may be necessary for them to work efficiently from home.

For employees and graduate students, the corresponding supervisor will be responsible for approving retrieval of personal items and/or work items.

For the collection of work items, only portable office items will be considered for potential retrieval, including, for instance, monitors. Chairs will not be considered, unless an ergonomic chair was purchased specifically for the individual requesting the retrieval. The decision by a supervisor to approve or not the retrieval of work items will consider several factors, including possible alternatives to the retrieval.

The approval of any retrieval will be in writing, and, for retrieval of work items, include a description of the items to be retrieved and their original location, so that individuals coming to campus to retrieve items can produce said approval.

For retrieval of work items, a specific template approval form has been produced. Units are free to adapt it, but the template constitutes a minimum set of required components.

In-person teaching activities

In-person teaching activities during the Fall 2020 semester are approved through the process outlined under the Directives: Resumption of on-campus academic activities for students. These activities may take place in Faculty-controlled space or be scheduled to take place in a centrally managed teaching hub. Teaching hubs are buildings or parts of buildings that are specifically designated for in-person teaching activities in the Fall, and which are centrally scheduled. A document outlining design specifications for teaching hubs is in development and the location of teaching hubs will be announced as they become operational.

Student study space

During the Fall 2020 semester, specific spaces will be designated as study spaces for students. These spaces will be specifically designed to allow for quiet study in spaces that are retrofitted to allow for physical distancing. More information about the location and availability of these study spaces will be available as the spaces become operational.

Resumption planning toolkit

Download the PDF icon Toolkit: Preparing for the resumption of on-campus activitiesFile Template: Plan for resumption of on-campus activitiesand accompanying posters.

Posters

 

 

 

Washrooms

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