This memo is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services, and François Pouliot, Senior Director Procurement Services

McGill Financial and Procurement Services are pleased to inform you that effective February 1, 2024, the maximum Pcard transaction amount will be increased to CAD $5,000 (from the current $2,500). No action is required on the part of PCard Holders, as the Bank will automatically apply this new threshold to all PCards.

Classified as: PCard, Pcard transaction amount, threshold, PCard Holders, PCard Regulation and Procedures
Category:
Published on: 24 Jan 2024

If you are not involved in PCard transactions, please disregard this email.

This message is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services

 

Dear Colleagues,

The PCard Regulation – R.10 Prohibited Transactions has been updated:

Classified as: R.10 Prohibited transactions, PCard, R10 Transactions, d'achat PCard
Category:
Published on: 11 Jul 2023

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Effective December 7th, 2022, the following automated control will be implemented in MOPS: a PCard Transaction can no longer be reconciled without an uploaded document.

Classified as: MOPS, PCard, Reconciler, PCard Regulation
Category:
Published on: 6 Dec 2022

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

To FIS Users, FFOs, FFMs and PCard Users

Pursuant to the memo below, Information Technology Services has implemented fixes to ensure that PCard proof of purchases/receipts uploaded in MOPS are retained in the database.

If you encounter any issues, please contact fishelp.acct [at] mcgill.ca

In the meantime, please continue to retain all uploaded proof of purchases/receipts until further notice.

Sincerely,

Classified as: MOPS, PCard, PCard proof of purchases, receipts
Category:
Published on: 15 Jul 2021

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Following internal consultation with University Archives, Faculty Financial Officers and teams within Financial Services, we are pleased to announce that the paperless processes put in place for Advances, Expense Reports and PCard Transactions will remain in effect permanently.

In order to remain paperless and to maintain sufficient controls, please take note of the following process changes:

Original Paper Receipts/Supporting Documentation

Classified as: travel, PCard, digitized, receipts, Processes, policies, regulations, procedures
Category:
Published on: 18 Sep 2020

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

 

Hello,

We are aware that Approvers of PCard transactions (FFMs/PIs/Delegates) are experiencing issues when approving PCard transactions in the Minerva MOPS Menu - PCard Transaction Approval.

Although the Approver has approved the PCard transaction(s) and has selected “Submit”, the PCard transaction continues to display on the page and does not disappear. A ticket has been submitted to IT.

Classified as: PCard, MOPS, Approval Menu
Category:
Published on: 30 Jul 2019

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services

Dear Colleagues,
 
The McGill Online PCard System (MOPS) has been updated to include two new enhancements that will take effect January 24th, 2018 as at 6PM:

Granting Agencies and Institutional Oversight for Research Grants and Contracts

The following is only applicable to Research Grants and Contracts (2F/2M Fund Types)

Classified as: MOPS, PCard
Category:
Published on: 22 Jan 2018

This message is sent out on behalf of Elvie Coletta, Director, Research Financial Management Services, Financial Services

Dear Colleagues,

In order to satisfy the Tri-Agency requirements relating to PCard transactions, a new Purchase Description field has been added in MOPS (effective February 9, 2017).  As this is deemed a Best Practice, the Purchase Description field will be mandatory for all PCard transactions across all fund types.

Classified as: PCard, MPOS, purchase description, justification, research grants and contacts, 2F, 2M
Category:
Published on: 7 Feb 2017

Memorandum

Rose Goldstein
Michael Di Grappa

Date: May 5, 2014

To: McGill researchers and staff

Cc: Suzanne Fortier, Principal and Vice-Chancellor, Anthony C. Masi, Provost, Senior Administration, Academic Leadership

Subject: New requirements for research funds: authorization of expenses by PIs and record retention

Dear Colleagues,

Classified as: uprint, Financial Services, PCard, Payment Requests, signing authority, advances, delegation, expense reports, tri-agency, timesheets, JE16, journals, offer letters, payroll
Category:
Published on: 12 May 2014
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