Student Affairs Administrator (MP0106, SAF1D, GR3)

Job Category: 
Developmental assignments for Management and Professionals


Position Summary:

The Internship and Student Affairs Office (ISA) in the Faculty of Education is responsible for the planning and implementation of the practice teaching component of undergraduate and graduate Teacher Education programs, general and career advising, and undergraduate student affairs and records. Reporting to the Administrative Officer, the successful candidate will be responsible for several dossiers, including aspects of student records, scholarships, advising teachers certified outside Quebec, as well as supporting events and special projects related to student affairs and initiatives in student teaching.

Duties and Responsibilities:

  • Provide guidance and support to a diverse student population, which is responsive to their academic needs, facilitates the pursuit of their educational goals and ensures that they make the most of their University experience.
  • Implement administrative procedures and systems to support the ISA’s operations and to ensure that services meet or exceed established quality requirements.
  • In collaboration with the Administrative Officer, oversee the hiring, onboarding and assignment of Field Supervisors for student teaching.
  • Oversee administrative aspects of the electronic student teaching assessment model, including advising Supervisors, troubleshooting, providing training and updating documentation.
  • In collaboration with the Administrative Officer, recruit, train and supervise work study students.
  • Advise teachers certified outside Quebec with regard to required course registration; secure necessary departmental permissions.
  • Promote, evaluate and process scholarships & awards.
  • Review and approve various student requests (including part-time study, inter/intra-faculty transfers, readmissions, etc.).
  • Prepare training and procedural documentation, generate statistics and write reports relative to student affairs and student teaching, as needed.
  • Serve as advisor for the Education Minor, including but not limited to, meeting with students, evaluating records for graduation and processing Minor applications.
  • Ensure compliance with work visa requirements for international students.
  • Participate in and/or organize student affairs and student teaching activities that support the daily operations of the ISA in accordance with established goals and objectives.
  • Act as occasional backup for the Administrative Officer.
  • Perform other related duties, as required.

Education and Experience:


Three (3) years' related experience


Undergraduate degree

One (1) year related experience

Other Qualifying Skills and Abilities:

Demonstrated experience and knowledge of undergraduate education at McGill. Demonstrated professionalism in dealing with all levels of staff, students, agencies, government, and the public. Experience with scholarships or financial aid is an asset. Familiarity and comprehensive knowledge of the Quebec elementary and secondary school systems. Demonstrated organizational, communication, interpersonal skills, and leadership abilities. Proven ability to work independently in problem solving and managing multiple projects. Sound judgment and an ability to perform well under pressure and to meet strict deadlines. Demonstrated ability to take initiative. Demonstrated ability to work in a computerized environment using Microsoft Office suite, Adobe and other software; thorough knowledge of McGill’s Student Information System (Banner/Minerva). English and French, spoken and written.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Education at [at]

The deadline to apply for this position is November 21, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Education will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Faculty of Education
Internships and Student Affairs Office
Salary Range: 
(Grade 03) $47,000 - $58,800 (midpoint) - $70,600
One (1) year
Reporting to: 
Administrative Officer
Reference no.: