Senior Financial Officer (MT0777, FIN3B, GR7)

Job Category: 
Term positions for Management and Professionals

NON-UNIONIZED POSITION

Position Summary:

Reporting to the Director of the Office of Innovation and Partnerships, the Senior Financial Officer (SFO) will manage all aspects of budgeting and accounting for the Office of Innovation and Partnerships, using generally accepted accounting principles, regulations, reporting and controls. The SFO will prepare annual budgets, forecasts, expense analyses, and financial reports and present these to the Director and other stakeholders at the University. The SFO will execute a variety of accounting and budget transactions, ensure accounting and reporting goals are met and adhere to best practices and accounting principles.

The SFO will also be responsible for revamping all existing financial procedures for the department to ensure that they adhere to generally accepted accounting practices, conform with the Office’s move towards a paperless environment, increase our efficiency and accuracy, and ultimately allow conformance to findings from an internal audit. The chosen candidate will also be tasked with consolidating financial information from different sources into one central database and ensuring that existing information is accurate and complete.

Duties and Responsibilities:

  • Manage the financial aspects of our licenses and other agreements. Analyze agreements to identify their financial terms and create proper systems to ensure license compliance. Make recommendations regarding license status to management.
  • Overhaul all existing all existing financial procedures for the department and implement new and improved practices.
  • Ensure the proper segregation of duties for our financial transactions to adhere with best practices and internal audit findings.
  • Supervise the existing Financial Officer as well as provide leadership and guidance on financial matters to the Office.
  • Perform reconciliation of our accounts to ensure that the information in our database matches the information in the University’s accounting system.
  • Collaborate with the Patent Portfolio & Database Manager to design procedures that will harness the full potential of our software regarding automation of tasks, production of reports, license compliance and other aspects of our finances.
  • Execute or supervise a variety of accounting and budget transactions, including journal entries, accounts payable, accounts receivable and other functions.
  • Develop annual fiscal year budgets and projections for patent expenses.
  • Initiate cyclical control measures, including error reports, reconciliation of central funds, inactivity, variances and over-expenditures.
  • Manage the information related to University spinoffs, including incorporation documents, shareholder agreements and equity documents. Ensure that the University’s portfolio of spinoff equity is properly recorded and accounted for.
  • Produce documentation of our financial procedures. Providing training for staff regarding accounting concepts or procedures.
  • Oversee revenue distribution to the relevant parties and ensure that it is carried out in accordance with University policies.

Education and Experience:

Undergraduate degree

Five (5) years' related experience

Other Qualifying Skills and Abilities:

A university undergraduate degree plus a recognized Canadian accounting designation with a minimum 5 years of previous experience in finance and accounting, preferred. Function with an exceptional level of accuracy, strategic judgment and efficiency. Excellent problem solving skills and experience with reconstructing incomplete financial records. Able to identify and analyze structural problems, determine root causes, and implement the appropriate solutions. Strong bookkeeping and organizational skills. Excellent computer skills and adaptability to new software. Proficiency in use of MS Office software in a PC environment, with excellent knowledge of Excel. Working knowledge or experience using Banner (FIS), Minerva, Crystal Reports, and other database systems is an asset.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:

Mail

McGill University, Human Resources (Staffing)

688 Sherbrooke Street West, suite 1520

Montreal, Quebec

H3A 3R1

Email

apply.hr [at] mcgill.ca

The deadline to apply for this position is October 18, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr [at] mcgill.ca or 514-398-3711.

Faculty/Unit: 
Office of the Vice-Principal (Research & Innovation)
Office of Innovation and Partnerships
Salary Range: 
(Grade 07) $67,300 - $89,800 (midpoint) - $116,800
Hours: 
33.75
Duration: 
Two (2) years
Reporting to: 
Director, Innovation and Partnerships
Reference no.: 
MT0777