The Campus Planning and Development Office serves as the lead to the institution related to all matters affecting University real estate and the use of space, providing expert advice and counsel to Senior Management for the management and allocation of campus space resources in support of the University’s Master Plan. Under the direct supervision of the Manager, Space Allocation and Compliance, the incumbent will interface with academic and administrative stakeholders at all levels to develop space programs, space allocation scenarios for a broad range of capital and strategic real estate planning initiatives ranging from acquisitions, dispositions, new buildings, off-campus rentals and major renovations to existing space. The incumbent will also support in the analysis and reporting of space utilization and in the creation and maintenance of space standards and guidelines. The incumbent will contribute the management of the University’s commercial lease portfolio, which will: support all aspects of property agreements such as lease negotiations and preparation of related documentation and contracts, in collaboration with external brokers/evaluators and Legal Services. Develop and maintain relationships with property owners and tenants. In collaboration with the Lease Administrator, support the management of leasing inquiries, budgeting and expense control and landlord/tenant coordination. Work with external property owners, tenants and relevant University units to facilitate tenant improvement work. Coordinate internal teams, including user representatives and external advisors. The incumbent will rely on experience and judgment to plan and accomplish goals and perform a variety of complex tasks with a high degree of creativity.
- Develop strategies for maximizing the potential of the University’s real estate portfolio in support of Master Plan development needs and prepare recommendations for Senior Management.
- Provide professional services to support the acquisition, disposition, redevelopment, replacement and leasing of property for academic, research, student and administrative needs, including marketing, due diligence and valuation related to real estate transactions.
- Identify and prioritize space needs in support of the University’s Master Plan
- Collaborate with other departments on move and relocation sequencing and execution. Liaise with Change Management teams as needed.
- Provide support the department’s efforts in space data management
- Analyze options to relocate or consolidate facilities.
- Develop business cases and operating expense plans, as required
- Prepare functional space program documents, conceptual design diagrams and other deliverables for campus space planning initiatives.
- Oversee space audits and walkthroughs of campus to ensure the accuracy of space data and floor plans and to assess the condition and functionality of space.
- Manage the planning of projects by using the University’s space data management system to extract necessary data.
- Develop funding scenarios and prepare subsidy requests to obtain government approval to support transaction or development projects.
- Keep up to date with industry best practices to provide recommendations and guidance to the University on improving the effectiveness and utilization of the space portfolio, including benchmarking, review of space standards, and market surveys.
Five (5) years' related experience
Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Facilities Management and Ancillary Services:
McGill University, Facilities Management and Ancillary Services (HR), Area Personnel Office
1010 Sherbrooke Street West, 10th floor
fmas.hr [at] mcgill.ca
*Current employees: please indicate your McGill ID number in your application.*
We thank all applicants for their interest in McGill University. However, Facilities Management and Ancillary Services will only contact applicants selected for an interview.
The masculine is used to lighten the text, without prejudice to the feminine form.