Projects and Events Officer (MR1268)

McGill University - Human Resources
NON-UNIONIZED POSITION
Position Title: 
Projects and Events Officer (ADM2A)
Position Summary: 

The Faculty of Medicine is entering an exciting period of growth and change, including the launch of a new campus in the Outaouais region of Quebec and the implementation of Project Renaissance. Reporting to the Director, Administration and Operations, Medical Education, the Medical Education Project and Events Officer develops project infrastructure and provides support for various strategic projects within Medical Education including the transition to operations at the Campus. The Project and Events Officer is also responsible for the planning, coordination, and execution of a number of important Medical Education events (UGME Orientation, PGME Orientation, and Annual Campus Outaouais Retreat), and provide guidance to academic and administrative leaders on event management.

Primary Responsibilities: 

Oversees Campus Outaouais Implementation working groups:

  • Works with academic and administrative leaders to identify working group members
  • Sets up and attends all meetings
  • Facilitates meetings with the goal of identifying key issues to be addressed
  • Develops and monitors implementation of action plans
  • Identifies and flags potential threats to successful implementation of the MDCM Program at two campuses
  • Identifies items to be escalated to Director, Medical Education and relevant UGME and Faculty committees (UGME Operations Committee, MDCM Program Committee, Two-Campus Steering Committee)

Responsible for the planning, coordination, and execution of a number of important Medical Education events:

  • Collaborates closely with the Faculty of Medicine Events Officer to ensure all events are planned in a strategic and coordinated manner and to provide support as needed on events such as Convocation
  • Resolves complex problems related to events management, which often involve high profile clients and service providers.
  • Acts as advisor to the Associate Deans, Director, and other senior management on issues pertaining to events.
  • Develops, establishes and maintains quality working relationships with a variety of service providers and McGill colleague
  • Writes and coordinates design, translation and distribution of invitations and related communication materials for events, as well as other public relations materials, such as holiday greetings, consistent with the Faculty’s branding and visual guidelines, and quality standards.
  • Manages events on-site to ensure that they function seamlessly. Following events, ensures appropriate follow-up is provided, such as distribution of thank-yous to attendees.
  • Establishes and maintains budget and carries out bookkeeping function for the events. Prepares purchase orders, pays invoices, reconciles and reports on budget at year-end.

Provides leadership in planning of project infrastructure and ensures project milestones and deliverables are achieved for new initiatives launched by the MDCM Program Committee or the PGME Advisory Committee (ex. Electronic Attendance Tool, International Trainee Initiative, implementation of discipline-based exams, etc.):

  • Defines project scope, goals, timeline and deliverables
  • Liaises with academic and administrative leaders to confirm project plans and expectations
  • Drives results with firm diplomacy
  • Liaises with academic and administrative leaders to ensure project remains on track, milestones are reached, and deliverables are received
  • Develops and advises on strategic solutions, adjustments to project plans to address high and low performance.
  • Fosters communication with other Faculty of Medicine departments and units as required
Minimum Education & Experience: 

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Demonstrated experience in managing projects in a university environment. Demonstrated experience with event planning and the ability to organize large events from inception to delivery, preferably in an academic environment. Ability to network, and to develop and maintain effective working relationships with suppliers and internal departments. Demonstrated professionalism and discretion. Proven ability to work under tight deadlines and to manage multiple priorities. Ability to anticipate possible difficulties, troubleshoot and implement solutions. Experience in a heath care and or higher education setting is preferred. Excellent interpersonal skills. Highly collaborative, able to work comfortably and effectively across teams and levels. Organized, deadline driven and results oriented. Proficient in Microsoft office. Testing will be administered. Excellent analytical and problem-solving skills. Strong communications skills. English and French written and spoken
Reference Number: 
20-0208/MR1268
Reporting To: 
Director Administration
Salary Range: 
(Grade 04) $51,600 - $64,500 (midpoint) $83,900
Faculty/Unit: 
Faculty of Medicine
Educational Services (med)
Position Type: 
Full-Time
Hours Per Week: 
33.75
How To Apply: 

Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now

Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is February 20, 2020 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.