Projects Administrator (MT7190, ADM1A, GR03)

Job Category: 
Term positions for Management and Professionals


Position Summary:

Under the umbrella of the Faculty’s Office of Student Academic Services, the role of the Projects Administrator is two-fold: Foster co-curricular, experiential learning and other educational enhancement programming to benefit the students of Macdonald Campus; and participate in development of, and provide support to, programs on a cost-recovery or for-profit basis, for training, continuing professional education, or other initiatives aimed at external non-McGill clients or students.

Promote, jointly develop, facilitate, and coordinate programs that may include: Workshops, training courses (including online), conferences, symposia, and other special projects. Incumbent must work in close cooperation with team members, the broader Faculty, alumni, donors, and domestic and international partners. Planning and organizing occurs throughout the year, primarily on the Macdonald Campus, but also at external venues including the Downtown Campus.

Duties and Responsibilities:

  • Work jointly with administrative units on Macdonald and Downtown Campuses, academic departments, students, alumni and external stakeholders to design and deliver effective programs and events that complement and enhance the academic experience of students.
  • Plan, coordinate, and implement all administrative processes to support these programs.
  • Organize meetings, record the proceedings, and follow up on action items and decisions.
  • Budget and administer finances and other resources for each program.
  • Maintain complete and secure records for contracts, grants, awards, and other formal agreements.
  • Ensure services are carried out in accordance with established program objectives, as well as within University regulations and policies.
  • Compile and interpret data for planning and reporting.
  • Coordinate production of relevant reports and promotional materials.
  • Contribute to the editing and maintenance of the unit’s website and social media presence.

Education and Experience:


Three years’ related experience

Other Qualifying Skills and Abilities:

University degree, an asset. Proven organizational, administrative, communication, and presentation skills. Demonstrated ability to interact with students, staff and external partners with tact and diplomacy. Ability to work independently and as part of a team. Ability to manage multiple concurrent projects, perform multiple tasks and meet frequent strict deadlines. Understanding of the agricultural and environmental sectors, in a global context, is desirable. Interest in and familiarity with student entrepreneurship and related skillset. Advanced abilities using Office software (MS Word, Excel, Access, PowerPoint, and Outlook). Knowledge of McGill web applications such as the Banner Financial Information System, MarketPlace (MMP), and Minerva, is desirable. English and French (written and spoken).

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Agricultural and Environmental Studies at hr.macdonald [at]

The deadline to apply for this position is November 21, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Agricultural and Environmental Studies will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Agricultural & Environmental Sciences (Macdonald Campus)
Office of Student Academic Services
Salary Range: 
(Grade 03) $47,000 - $58,800 (midpoint) - $70,600
One (1) year
Reporting to: 
Program Director
Reference no.: