Immigration Advisor (MT0127, ADM2A, GR4)

Job Category: 
Term positions for Management and Professionals


Position Summary:

Reporting to the Senior HR Advisor for the Faculty of Science, the incumbent provides service and advice to the Faculty’s Administrative staff on hiring foreign nationals, including, but not limited to, graduate students, post-docs, contract academic staff, professionals and research assistants and associates.

Duties and Responsibilities:

  • Provides guidance and acts as a resource person to departments with regard to federal and provincial immigration policies and procedures, e.g. work permits, temporary resident visas, Certificat d’acceptation du Quebec (CAQ).
  • Consults with administrative staff to advise on the process which applies to academic staff concerning applications for temporary work permits, maintaining valid temporary work status in Canada and applying for permanent residency.
  • Ensures that Science activities are compliant with the Immigration and Refugee Protection Act and regulations, and with the rules established by the Ministère de l’Immigration, de la Francisation et de l’Intégration (MIFI).
  • Liaises with provincial and federal agencies on immigration matters and keeps abreast of new developments, changes to provincial and federal legislation and analyzes impact; Develops and ensures the implementation of proper procedures within an ever changing area of complex federal and provincial regulations.
  • Establishes and maintains contacts with provincial and federal agencies.
  • In consultation with the Academic Affairs Office, provides advice to foreign national research trainees, postdocs, contract academic staff, professionals, research assistants and research associate regarding temporary work permits, their permanent residency application and their temporary status within Canada.
  • Provides content expert advice to Deans, Chairs and faculty members.
  • Prepares and presents immigration information sessions to the Faculty of Science, organized for academic and administrative staff. Prepares communications on changes and implements changes to internal procedures. Develops and updates communications (webpages, brochures including FAQ’s).
  • Provides guidance and acts as a resource person to non-Canadian academic staff and their spouses with regard to federal and provincial temporary and permanent status immigration regulations and procedures for Temporary Work Permits and Permanent Residency Application.
  • Acts as resource person to the Faculty Human Resources Administrators advising on procedures related to temporary and permanent immigration; resolves problems related to immigration documents; makes direct intervention with academic staff and governmental officers on their behalf, when necessary.
  • Manage access and use of the government’s Employer Portal. Review submissions made in the Employer Portal.
  • Ensures follow-up with Immigration Quebec, Immigration Canada and, as applicable, Canadian Border Services Agency.
  • Keeps abreast with the changes of federal or provincial immigration regulations and assesses their impact on the Faculties and on the University’s ability to hire and retain foreign nationals.
  • Maintains data management systems, generates statistics, reviews information and produces reports for the two faculties related to immigration.

Education and Experience:

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills and Abilities:

Experience working in a university or similar institutional environment. Superior interpersonal skills with proven ability to prioritize and administer multiple projects simultaneously, work under pressure and meet deadlines in a rapid changing environment. Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically in delicate situations. Experience holding training sessions to a diverse group of individuals. Demonstrated ability to work independently and as part of a team with minimal direction. Proven ability to take initiative. Proven ability to work and achieve objectives within a complex policy and procedures framework. Proficiency in a PC environment using word processing software, spreadsheets, database and presentation software. Web page editing and social media expertise. Experience with Banner (SIS) and Minerva is an asset. Excellent communication skills (both written and verbal, English and French). Regulated Immigration Consultant required and/or Member of the Barreau du Québec.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to the Faculty of Science:


McGill University, Faculty of Science, HR Services

853 Sherbrooke Street West (Dawson Hall), room 314

Montreal, Quebec

H3A 0G5

Email [at]

The deadline to apply for this position is June 4, 2020 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, the Faculty of Science will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Faculty of Science
Salary Range: 
(Grade 04) $51,600 - $64,500 (midpoint) - $83,900
Two (2) years from starting date (with possibility of extension)
Reporting to: 
Senior Human Resources Advisor
Reference no.: 
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