HRIS and Time and Attendance Specialist (MT0760, IST2E, GR5)

Job Category: 
Term positions for Management and Professionals


Position Summary:

Reporting to the Human Resources Advisor, the HRIS and Time & Attendance Specialist assists with the administration of human resources policies, procedures and programs. This position carries out responsibilities in the following functional areas: Human Resource Information Systems (HRIS) and Time & Attendance. Provide a range of human resources services in support of the University's mission and culture. Implement human resources policies and programs to maximize unit effectiveness; integrate human resources strategy into policy and planning frameworks; promote organizational effectiveness and cultural change. Promote a positive work environment with a diverse workforce composed of various occupational groups, unions and staff associations.

Duties and Responsibilities:

  • Develop in depth knowledge of Kronos and Workday to be a resource person in SHHS for any related issues.
  • Operates as a subject matter expert in HRIS/Time and attendance system functionality; advise on impact, develop test plan and scenarios.
  • Gather information and recommend solutions to improve procedures and/or minimize manual efforts, including duplication of efforts.
  • Ensure that all systems are compliant and more integrated
  • Works with vendor partners or cross-functional teams to implement enhancements, troubleshoot errors, identify areas of improvements and increase functionality.
  • Design, implement and test approved solutions while identifying gaps, risks, constraints and adhering to quality assurance.
  • Identify and define system issues and provide analysis of options and constraints; monitor the operation of HRIS on a daily basis to ensure the highest level of service and utility.
  • Oversee the maintenance of employee-related databases. Support the configuration and implementation of systems, modules, data feeds and on-going technology enhancements.
  • Identify opportunities and recommend solutions to improve systems and procedures.
  • Able to handle day-to-day technical duties in a complex systems environment requiring interfaces and security issues.
  • Document all processes, workflows, and related system activities.
  • Document time management systems for the new solutions and provide training and user manuals as needed.
  • Assist users experiencing technical issues or needing additional guidance and respond to all system inquiries.
  • Oversee the maintenance of time and attendance and employee information records in the HRIS systems
  • Be a resource person to staff with respect to HR policies and entitlements relating to time and attendance.
  • Able to interpret and challenge articles from various collective agreements and ensure its application to time and attendance.
  • Receive and disseminate information to the Student Housing and Hospitality Services (SHHS) community concerning new policies and procedures regarding time and attendance.
  • Regularly confer with unit officials in order to plan and strategize ongoing and future needs.
  • Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve problems. When appropriate, inform supervisor and formulate recommendations.
  • Oversee the supervision of administrative staff.

Education and Experience:

Undergraduate Degree

Three (3) years of HRIS experience

Other Qualifying Skills and Abilities:

Member of the Canadian Payroll Association. Experience with an implementation of a HRIS system is preferred. Experience in supporting HRIS systems. Knowledge of Kronos, time management system is an asset. Coding experience is strongly preferred. Knowledge of SQL and Crystal reports. Experience with R2R/Workday is an asset. Highly organized and ability to prioritize, handle multiple priorities, meet stringent deadlines and maintain the highest level of confidentiality. Strong time management and communication skills coupled with the ability to handle multiple priorities simultaneously. Strong analytical skills, functional requirement, and an ability to work under pressure. Must have ability to be vigilant in analysis, including documentation skills, to come to correct conclusions. Must be detail oriented and able to work independently as well as with a team. Excellent written and oral communication skills and interpersonal skills is required. Advanced MS Office skills including excel and power point.

Additional Information:

Overtime may be required during peak periods.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Student Housing and Hospitality Services:


hrapplication.shhs [at]

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Student Housing and Hospitality Services will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Student Housing and Hospitality Services
Salary Range: 
(Grade 05) $56,800 - $71,100 (midpoint) - $92,500
Eighteen (18) months
Reporting to: 
Human Resources Advisor
Reference no.: