Director, Planning & Development (MR1272)

McGill University - Human Resources
Position Title: 
Dir Planning & Development (LOG4C)
Position Summary: 

McGill University is proceeding with the redevelopment of the McLennan-Redpath Library complex to create the new Fiat Lux Library Project.

With the planning, design and development of the Fiat Lux Library Project, McGill seeks to create a new vision for the university library, scholarship and dynamic modes of learning. Located on a high profile site on McGill’s downtown campus, the Fiat Lux Library Project will create a future-oriented model for learning and scholarship, accommodate the needs of McGill’s increased student population, showcase McGill’s unique rare and special collections, respect sustainable campus planning and urban integration objectives, and contribute an enduring architectural legacy for McGill and broader communities. The multi-year project is anticipated to encompass an area of 43,000m2.

Reporting to the Executive Director, the Director, Planning and Development will be responsible for planning, management, coordination and oversight of activities relating to all phases of the project. In particular, he/she will coordinate the work of outside professional teams, lead in the planning and development of project activity schedules, organize groups for functional and technical programming, planning and design phases, coordinate with other McGill departments, internal and external stakeholders, and projects related to the achievement of Fiat Lux. He/she will also develop and oversee activities related to information systems, equipment planning and related procurement. The incumbent will direct teams of internal and external project managers with expertise in architecture, engineering, construction, support services, Facilities Management and logistics, equipment planning and procurement, as well as in IT planning and implementation.

The incumbent will play a leadership role with the Executive Director in providing direction of a third party Project Management Team and the Prime Consultants, made up of a team of architects, engineers and specialty consultants. The Director will also play a leadership role in the planning and coordination with infrastructure and civil works and in meetings with the City of Montreal and other prime external stakeholders, such as the Ministry of Education (MEES), the Ministry of Culture, and “Arrondissement Ville-Marie”. Other key constituents that must be consulted throughout the project include, but are not limited to: Amis de la Montagne, Héritage Montréal, Table de concertation du Mont Royal. The incumbent will assist the Executive Director in the management of various project governance committees. The incumbent will work closely with representatives of the Société Québécoise des Infrastructures (SQI), as well as internal stakeholders.

Primary Responsibilities: 
  • With the Executive Director and in collaboration with external professional teams, establish the strategic direction and planning process for the development of the functional and technical program for space related to Library Facilities, Support Services, Logistics, Information Technology, and non-plant Equipment and Furniture, Fixtures & Equipment requirements.
  • Together with the third party Project Management Team, provide coordination and direction to the prime consultant architects and project engineers in the development of the functional and technical program, followed by the development of the design phase, detailed plans and drawings, and technical specifications for procurement and construction.
  • Direct the compliance team in the oversight of construction activities during the construction phase, and coordinate internal resources of FMAS in the commissioning and operational readiness phase.
  • Provide leadership, direction and guidance to McGill project stakeholders in the planning and development of the new project, with regards to scheduling and approvals.
  • Contribute to leadership, planning and execution of ancillary projects related to the main Fiat Lux Library Project.
  • Guide the Project Team in the development of RFPs, calls for tender, negotiations and award of contracts.
  • Plan, organize and chair project planning and coordination committees/meetings on a regular basis.
  • Work collaboratively with FMAS and Campus Planning in all project planning activities that require operational alignment with these departments.
  • Lead the planning, design and review requirements of civil infrastructure requirements with the Planning and Engineering Departments of the City of Montreal and the Ministry of Culture, as well as the preparation of applications and negotiation of necessary development permits with local municipalities with respect to planning and zoning issues, and the development agreement.
  • Provide management assistance to the Fiat Lux Project with regards to phasing, relocations and startup of operations.
  • Review and plan resources, budget, and scope of projects with the Executive Director and the Project Management Team.
  • With the Executive Director, establish an organizational plan for the directorate and manage the resources within budget.
  • Chair or lead committees and represent the University at internal and external meetings.
  • Direct and manage staff in accomplishing the goals and objectives of the project Planning Office.
  • Contribute to identifying funding opportunities (federal, provincial and municipal).
Minimum Education & Experience: 

Undergraduate degree

Eight (8) years' related experience

Other Qualifying Skills And/Or Abilities: 
Masters degree preferred. Minimum ten (8) years related experience in large institutional projects. PMP (an asset). Demonstrated ability to successfully undertake multiple projects concurrently while navigating within a larger organization among multiple stakeholders and audiences. Experience in major institutional development projects, from planning to development through to commissioning, operational readiness and move in. Ability to function under tight deadlines and pressure. Excellent interpersonal and communication skills. Demonstrated strategic thinking, innovation, visioning and communication skills. Dynamic and proactive approach to relationship building. Demonstrated resilience in the face of obstacles and project setbacks. Practiced ability to anticipate and address unforeseen issues. Demonstrated ability to motivate key stakeholders and build strong relationships. Strong project organization and management skills and attention to detail. Ability to navigate a complex, decentralized, multidisciplinary environment. Superior spoken and writing skills in both English and French. Experience working in a university environment an asset.
Reference Number: 
Reporting To: 
Executive Director, FIAT LUX Project
Salary Range: 
(Grade 11) $107,900 - $143,900 (midpoint) $201,500
Office of the Vice-Principal (Administration and Finance)
Position Type: 
Hours Per Week: 
How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:


McGill University, Human Resources (Staffing)

688 Sherbrooke Street West, suite 1520

Montreal, Quebec

H3A 3R1

Email [at]

The deadline to apply for this position is February 20, 2020 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.