Co-Curricular Program Administrator (MR1032,ADM1A,GR3)

Job Category: 
Developmental assignments for Management and Professionals


Position Summary:

The McGill Career Planning Service (CaPS) supports undergraduate and graduate student career development through individual career counselling and advising, workshops, experiential learning and career exploration programs, career and networking events. CaPS provides and oversees a wide variety of resources and tools to help students search for part-time / summer jobs, co-curricular opportunities, internships and post-graduation opportunities, including the myFuture platform and the myInvolvement (student engagement and co-curricular record), with the goal of helping students become career-ready.

Duties and Responsibilities:

  • Administer the myInvolvement / co-curricular records program, ensuring that administrative units and student organizations are provided with the appropriate access and support; students can access and personalize their co-curricular record, and that members of the McGill community are provided with accurate timely answers to questions about the myInvolvement platform and the co-curricular record.
  • Assess and resolve administrative and technical problems related to the co-curricular records platform and program; propose administrative and technological solutions to tracking co-curricular activities and programs.
  • Participates in the development of presentations. Presents to various internal / external clientele.
  • Drafts and delivers hands on training sessions on the usage of the myInvolvement platform for both staff and students. Collaborate with key stakeholders to ensure that information/data from various sources (e.g., data from myFuture, BSAC, etc.) can be incorporated into myInvolvement and the co-curricular record. Ensure that these needs are addressed and prioritized in the next iteration of the platform (if it cannot be addressed immediately). Maintain a prioritized ‘wish list’ for inclusion on future iterations of the platform.
  • Updates website and user documents as needed.
  • Work with stakeholders related to IT data transfer needs (e.g. data from myFuture [CaPS], BSAC [SSAO], etc.) and draft BNS’s as needed
  • Liaise with staff and students to advance and promote co-curricular / student engagement initiatives. Address and/or respond to both general and specific questions concerning myInvolvement / co-curricular records.
  • Collaborate with faculties/departments/units and students to assess co-curricular recording needs in accordance with established practices and procedures.
  • Working with Assessment team to develop assessment of program, produce reports and compile statistics and data, year over year reports, for the McGill Community
  • Upload data on regular basis, and support stakeholders in pulling existing reports from myInvolvement.
  • In collaboration with Assessment Team and various units, participate in the development of tracking / monitoring program for student skills acquisition and progress, using myInvolvement or other electronic tool.
  • In collaboration with CaPS and S2 communications, participates in the development and maintains resources to promote use of myInvolvement to students and staff (website, documents, presentations, tools, etc.)
  • Support students and alumni requesting official CCR.
  • Participate in special projects.

Education and Experience:


Three (3) years' related experience.

Other Qualifying Skills and Abilities:

Master Degree in Information Studies an asset. Knowledge and experience with co-curricular program administration an asset. Knowledge of Symplicity and Engage products an asset. Experience with web-based communications (knowledge of Drupal, an asset). Strong organizational and problem solving skills with a complete understanding of resource utilization and planning. Ability to work effectively on more than one project at a time. Demonstrated ability to work within a diversified team to a successful and common goal. Excellent interpersonal and customer service skills. Ability to work independently and as part of a team. Ability to work effectively with project stakeholders. Ability to adapt to an environment where change is frequent, and process ambiguity exists. Maintains awareness of new and emerging technologies and their potential application. Excellent written and verbal communications skills. Excellent knowledge of relevant software is required with Outlook, Word, Excel, Powerpoint and Project. English, spoken and written. French, spoken and read.

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Student Services at staffing.s2 [at]

The deadline to apply for this position is November 21, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Student Services will only contact applicants selected for an interview.

McGill applicants, covered by the McGill Non-Unionized, Non-Academic Personnel Policies and Procedures, must apply to a regular M and Excluded position within ten (10) working days of the date of publication to maintain internal priority. 

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Student Services
Salary Range: 
(Grade 03)$47,000 - $58,800 (midpoint) - $70,600
Ten (10) months, until June 30, 2020
Reporting to: 
Manager, CaPS
Reference no.: