Building Administrator (MR0860)

McGill University - Human Resources
Position Title: 
Building Administrator (LOG1A)
Position Summary: 

Under the direction of the Managing Director Advancement Services, the Building Administrator will ensure the effective and efficient management of two buildings, with over 150 occupants. 

Primary Responsibilities: 
  • Act as the main liaison/project lead with property management companies for issues related to the management of buildings.
  • Responsible for intake of building request forms.  Process, triage, and/or execute on requests.
  • Develop, distribute, and ensure adherence to internal policies, procedures and protocols related to management of buildings.
  • Ensure appropriate provision of office space, access and equipment for all new hires. 
  • Oversee access management for buildings, including the timely activation and deactivation of access.
  • Act as telephone administrator including provision of desk phones and numbers, as well as maintenance of directory information.
  • Develop, implement and maintain an effective asset management tracking system and troubleshoot related problems.
  • Maintain up-to-date floorplans and assist with space planning to ensure the optimization of space and assist with the administration of moves.
  • Act as administrator of conference rooms.  Review bookings on a regular basis to ensure that there is no overlap and inform stakeholders in the event of conflicts.  Review room set-up on an on-going basis and prior to meetings to guarantee appropriate set-up and provision of AV equipment.
  • Ensure that safety and security protocols and measures are in place and fully adhered to.  Administer the fire marshal and first aid programs. 
  • Ensure the maintenance of an up-to-date inventory of supplies, materials and equipment.  Liaise with vendors for procurement.
  • Act as back-up to Print Shop staff and assist with troubleshooting of related issues as required.
  • Recommend improvements related to building management to supervisor and assist with implementation of recommendations.
  • Perform other related duties as required.
Minimum Education & Experience: 


Three (3) years' related experience

Other Qualifying Skills And/Or Abilities: 
Bachelor’s Degree preferred. Experience working in building management, including triage of requests, troubleshooting issues, access management, space planning, move coordination, safety and security, procurement. Proven ability to set-up and troubleshoot AV equipment. High proficiency working in a computerized (PC) environment, including advanced use of databases and spreadsheets. Proven ability to manage complex, multi-faceted mandates. Proven ability to work in a fast-paced environment, carry on multiple projects within the same timeframe, and to adapt and be flexible to changing circumstances. Must be tenacious, results-driven and a self-starter. Advanced problem solving, priority setting, analytical and organizational skills. Proven high-level of attention to detail. Client-focused, with excellent interpersonal skills. Proven ability to work autonomously and as part of a team including senior executives. Excellent communications skills in English, spoken and written. French, spoken, written a strong asset.
Reference Number: 
Reporting To: 
Managing Director, Advancement Services
Salary Range: 
(Grade 03) $45,800 - $57,300 (midpoint) - $68,800
University Advancement
Advancement Services
Position Type: 
Hours Per Week: 
How To Apply: 

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to University Advancement at [at]

The deadline to apply for this position is July 26, 2018 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, University Advancement will only contact applicants selected for an interview.