Academic Affairs Officer (MT0746, ADM2A, GR4)

Job Category: 
Term positions for Management and Professionals


Position Summary:

The Academic Affairs Officer will develop, manage and promote online resources related to graduate education, supervision, policies and regulation. Responsibilities include managing projects related to the tracking and reporting of career pathways of McGill's PhD and Master's graduates (e.g. McGill Tracking Survey of Doctoral Outcomes, McGill Tracking Survey of Masters Graduates, TRaCE, etc.). The incumbent will also manage fundraising activities to implement and grow projects focused on tracking and reporting on PhD career outcomes as well as develop and manage new initiatives with respect to improving supervision (in partnership with TLS), e.g. online resources and workshops. The Academic Affairs Officer will undertake special projects pertaining to the academic affairs of the unit.

Duties and Responsibilities:

  • In collaboration with Analysis, Planning and Budget (APB), design, conduct, analyze and report on surveys about graduate education at McGill.
  • Ensure clear and concise transmission of information in an easy-to-use format. Prepare written communications on McGill success stories related to graduate education.
  • Oversee McGill’s participation in inter-institutional graduate outcomes initiatives. Coordinate research activities (including knowledge mobilization initiatives) among partner universities and other stakeholders. Prepare reports for project partners and donors, participating universities and institutions, and the public. Ensure accurate record keeping and reporting.
  • Plan, organize and participate in workshops, conferences, and public exchange events.
  • Conduct research on graduate outcomes. Benchmark McGill results against those of our peers. Stay abreast of trends and new developments. Make recommendations for policy and program updates to enhance graduate outcomes at McGill.
  • Develop connections and maintain good working relations with external partners (e.g. Canadian Association for Graduate Studies, Council of Graduate Schools, League of European Research Universities, Federation for the Humanities and Social Sciences, Trudeau Foundation etc.)
  • Maintain, refine, and help promote online resources related to supervision.
  • Ensure appropriate follow-up to policy changes and new regulations (e.g. mandatory supervision orientations).
  • Stay informed about academic debates about supervision, graduate degrees, program development etc. in order to inform decision-making at the senior administration level.
  • Represent GPS on various advisory and ad hoc committees regarding graduate education. Build long-term relationships with internal academic and service units; McGill graduate alumni; government and agency partners; academic/career/Faculty advisors; peer institutions; associations etc.

Education and Experience:

Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills and Abilities:

Graduate degree an asset. Excellent organizational and interpersonal skills. Strong attention to detail. Proven analytical, planning, problem-solving and decision-making skills. Excellent negotiation and ability to influence people at all levels of administration. Strong relationship building skills and ability to develop and nurture partnerships. Ability to work autonomously and efficiently. Ability to work well in a teamwork environment. Demonstrated ability to work under pressure on multiple projects and to prioritize and meet strict deadlines with limited supervision. Experience in supporting graduate education initiatives. Demonstrated ability to work in a MS Office environment. Languages: English and French (spoken and written).

How to Apply:

Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Staffing:


McGill University, Human Resources (Staffing)

688 Sherbrooke Street West, suite 1520

Montreal, Quebec

H3A 3R1

Email [at]

The deadline to apply for this position is November 21, 2019 at 5:00 PM.

*Current employees: please indicate your McGill ID number in your application.*

We thank all applicants for their interest in McGill University. However, Staffing will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for positions covered by the collective agreement or according to the personnel policies for positions covered by the personnel policies.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [at] or 514-398-3711.

Graduate and Postdoctoral Studies
Salary Range: 
(Grade 04) $51,600 - $64,500 (midpoint) - $83,900
One (1) year
Reporting to: 
Director Strategy & Operations
Reference no.: