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Research Services

The Office of Research Services promotes and supports research in the Faculty of Arts. We create strategic initiatives to connect scholars of all levels and across fields, and help our talented faculty gain recognition through prizes and awards.

Iris Godbout (on maternity leave)


  • Supports faculty members and centres with their new applications and ongoing projects
  • Provides planning and support for Grants, Agreements and Contracts

Kathleen Holden

kathleen.holden [at] mcgill.ca

  • Supports faculty in writing grant proposals and award competitions, including Internal and External Research Chairs.

Tabitha Sparks

Associate Dean of Research

tabitha.sparks [at] mcgill.ca

  • Manages research funding in the Faculty of Arts
  • Approves projects and contracts requiring Faculty commitments

Grant application procedures

All grant applications, scope of work for research agreements and contracts must be submitted to the Office of Sponsored (OSR) with a completed, signed OSR checklist.

The OSR Checklist must be completed for all externally funded grants and research-related agreements. For CFI applications, a checklist will be provided to the applicants by R&I’s Strategic Initiatives team.

Instructions to download the OSR checklist

  1. Click on the tab OSR checklist on this page, and click on the downloadable link “OSR Checklist”.

  2. Then, it is important to open the file from your desktop or a folder (not from your browser – this will not work no matter how up to date your PDF reader is).

    To do so, save the unopened OSR Checklist (right-click on the link and click “save link as”) to the desktop or desired folder, and then you can double-click it if Adobe is your default PDF reader.

    If the checklist indicates any University and /or Faculty and /or departmental commitments (list of commitments e.g. cash/in-kind/space), it must be submitted with a table of commitment and they both must be signed first by the researcher, then by the Chair/Director, and finally by the Associate Dean of Research.

Instructions to download the OSR Table of Commitments (TOC)

Click on the tab OSR checklist on this page , then click on the downloadable link “Table of Commitments”.

The OSR Table of Commitments is a tool to ensure the appropriate validation and approval of University and/or Faculty and /or departmental cash and in-kind contributions to research projects (grants, contracts, and agreements).

For more information on the table and Faculty signature requirements, please consult the Signing Authority Guidelines for Faculty Contributions to Research Projects and Agreements.

To obtain ADR signature, please email a complete electronic copy of your grant application or scope of work and the OSR checklist (including Table of Commitments, if applicable) filled up and already signed by researcher and his/her Chair to grantsupport.arts [at] mcgill.ca at least 48 hours before the OSR internal deadline. The application or scope of work does not need to be in the final version, but it should be very close to completion; in particular, the budget should be finalized.

The ADR cannot sign your OSR checklist without having seen the grant proposal or scope of work including the budget.

OSR General Budget Guidelines in coordination with the sponsor’s instructions on eligibility of expenses (that might vary for the different funding programs) can help you to prepare the project budget. Please refer to some FAQs below:

Postdoctoral payments

If you need more information regarding the amount a postdoc needs to be paid, please refer to the research proposal budget information by clicking this link.

Payments to academics (only when allowable by a sponsor)

Only when allowable by the sponsor, if the payments to academics are included in the project budget, approval/ signature of the Chair and Dean (or Associate Dean Faculty Affaires but not ADR) are required on those lines of checklist.

Course Release/teaching replacement

Before including in the project budget as cash and /or in-kind commitments from the faculty to the project, any course release must be approved by the Chair.

You can provide this checklist to us in any of three ways. In order of preference, these are:

  • Via email, to the email addresses above, signed with electronic signatures.
  • Via email, to the email addresses above, signed and scanned.
  • In hard copy and signed, to Dawson Hall 217D during regular business hours or in the Tabitha Sparks mailbox of outside these hours.

We will submit your signed checklist directly to OSR (and copy you on our email to OSR) after the ADR signs it. You no longer need to come pick it up from us.

Typical cases and their requirements

  1. Grants or Agreements that include Faculty commitments (cash and/or in-kind and/or course release)

    • OSR checklist (must be signed by your Chair and the ADR Tabitha Sparks)
    • Table of commitments (Must be signed by your Chair and the ADR Tabitha Sparks)
    • Proposal (including budget) or a Scope of Work (including proposed budget) in case of an Agreement or Contract
  2. Grants or Agreements that include space commitments from the Faculty of Arts

    • OSR checklist (must be signed by your Chair and the ADR Tabitha Sparks)
    • Table of commitments (Must be signed by your Chair and the Associate Dean Michael Fronda)
    • Proposal (including budget) or a Scope of Work (including proposed budget) in case of an Agreement or Contract
  3. Grants that do not include Faculty commitment

    • OSR checklist must be signed by your Chair
    • Proposal (including budget)

    *If the applicant is a Chair or Director, the checklist must be signed by the ADR even if there is no Faculty commitments on the checklist.

    • OSR checklist (must be signed by the ADR Tabitha Sparks)
    • Proposal (including budget)
  4. Grants for students that required an Academic to be an applicant and manage awarded grants

    These grants need to come through OSR: these are research grants and OSR would need to approve any funding, if awarded, and agree to the sponsor’s terms and conditions. If it falls clearly under their purview, as well as under that of other research-related units that we work with (e.g., Ethics, and Research Management Financial Services will administer the funds or for e.g. “AMS Project Grants offered by the Nova Scotia Health Foundation”).

    Any Institution Agreement Forms (required during application process and/or acceptance of award) are meant to be signed by the VP Research and Innovation (VPRI), who has delegated her signing authority to OSR for research agreements or documents that create an obligation or the University commitment, as per McGill’s institutional signing policy.

    All grant applications, letters of intent, agreements, contracts, collaborations agreements, and other research-related documents should go through OSR (with OSR checklist) for review, approval and signatures before submission. The University will consider proposals or agreements that do not meet these requirements as bypassed and not compline with McGill’s current institutional signing policy (effective May 1, 2018) that OSR must uphold and report all irregularity to the Secretariat.

  5. Making an appointment with a Grants officer of the ADR Office, Faculty of Arts

    • If you need an appointment to help with identifying research funding opportunities for your project or planning or support for your proposal or research activities, please contact grantsupport.arts [at] mcgill.ca.

If you want to improve this page, please send us comments at grantsupport.arts [at] mcgill.ca.

Arts Research Events 

The Arts Research Events Series is part of a strategic initiative in the Faculty of Arts to connect scholars of all levels who are working in the same area of research. 

Learn more

Immigration Procedures

Learn more about immigration procedures for non-tenure track positions here
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