University Support Services

Guide Front Page | Introduction | Your Appointment | Working in Canada and Moving to Montreal | Relocation Service | Getting Settled in Your New Home | Starting Up at the University | Language Instruction for Academic Staff | University Support Services | Teaching Support | Research | Student Life & Learning | Campus Life ||

On this Page:

Admin Handbook | Bookstores | Cafeterias | Communications and External Relations | English & French Language Training | Equity | Harassment, Sexual Harassment and Discrimination | Human Resources | Information Technology Services | Libraries | Printing, Photocopying, and Scanning | University Safety | McGill Association of University Teachers (MAUT)|

Administrative Handbook

The Administrative Handbook is an online “one-stop shop” for administrative policies, procedures, and guidelines. The Administrative Handbook is comprised of the following main headings: Central Administration, Administrative Policies, procedures and guidelines, Financial Policies, Personnel Policies and Procedures, and Safety Procedure and Programs


Order your course textbooks early from the McGill Bookstore.

Le James McGill University Bookstore (Downtown Campus)
680 rue Sherbrooke West
Tel: (514) 398-5063

McGill Bookstore (Macdonald Campus)
Centennial Centre
Tel: (514) 398-8300 


Click below for a map listing places to eat on campus.


Communications and External Relations

Office of Communications and External Relations advances McGill’s interests through stewardship of its relations with government, universities, media and the public. It provides information about McGill’s faculty, students, programs and positions to a variety of external constituents, including: governments at the municipal, provincial and federal levels, local, national and international media, other universities and the public at large.

Area What the Communications and External Relations Office can do for you
Media Relations Liaison between the University and local, national and international media.
Internal Communications Relations between McGill its internal community:ensuring members of the community are well-informed of any major University news, events and announcements.
Communications Services Communications support to the University, including web and multimedia, and editorial production of Headway.
Graphics Produce high quality visuals to support McGill's communications efforts.
External Relations Relations with the Quebec government, the federal government, the City of Montreal and other municipalities, as well as with our counterparts across the higher education network in Quebec and in the rest of Canada.

English & French Language Training

Information about English & French Language training can be found here.


The Joint Committee on Equity recommends University policy regarding under-represented groups, including women, visible minorities, aboriginal peoples, persons with disabilities and persons of minority sexual orientation or minority gender identity. To this end it reviews the recruitment and status of the under-represented groups at the University and recommend ameliorations to Senate and the Board of Governors.

Visit the Joint Board-Senate Committee on Equity site for more information.

Visit the Social Equity and Diversity Education (SEDE) Office which offers a wide variety of training programs and community engagement activities for Faculty, Staff and students. The Office strives to foster a better understanding among different cultures and communities through providing information, education and training to all areas of McGill University in order to cultivate a respectful, diverse and supportive campus.

Harassment, Sexual Harassment and Discrimination

McGill University is committed to promoting an equitable environment where the fundamental dignity of all of its members is respected. The objectives of McGill’s Policy on Harassment, Sexual Harassment and Discrimination Prohibited by Law are to promote education and awareness about equity issues and to ensure that procedures are in place to address complaints of harassment, sexual harassment and discrimination prohibited by law.

Visit the Harassment, Sexual Harassment and Discrimination site for more information.

HR's Self-Service

Check out the wide range of self-service options available to you online, ranging from obtaining an ID card to getting your pay stub, your benefits information, and more -- all at the click of a mouse. McGill prides itself on the fact that many of our systems and procedures are web-based and administered electronically, making it easier to access information about getting paid, consulting the status of your benefits and much more.

Information Technology Services (ITS) Overview

IT Services for Faculty and Staff Pamphlet Information Technology Services regularly produces a pamphlet called "IT services for faculty and staff". New faculty and staff are encouraged to refer to it; they are also encouraged to consult the IT Services website for continually updated information.
Communicating with Students One of McGill’s official means of communication with students is via email to students’ McGill email address. Visit the Secretariat's website for the Email Communication with Students Policy.

For course-related information, another common way to reach students is using the email service provided in myCourses.
Policies and Guidelines The Chief Information Officer, head of McGill Information Technology Services, oversees the Policy on the Responsible use of IT Resources, which was enacted by Senate and the Board of Governors in spring 2010. It and related IT policies are available from the Secretariat website.


Faculty Library Guide

The McGill Library is committed to delivering excellent services, collections and facilities to support teaching, learning and research. The Library’s website ( is the key to finding and accessing the collections and all Library services, such as e-resources available 24/7 or special after-hours building access for faculty members and researchers. Assistance for students, faculty, researchers and the community is available in person, by phone, email, instant messaging or online chat. The Library is also involved in Twitter and Facebook.

Library staff members provide guidance on the Library’s extensive electronic and print holdings, as well as the services and facilities available in each of our branch libraries. Liaison librarians provide valuable course-based information literacy training for your students, helping them locate and use relevant information. Each department at McGill has its own liaison librarian. Citation management software and training classes are also available free of charge to all McGill staff and students.

The McGill Library houses over 6 million items in 12 branch libraries across the University’s downtown and Macdonald campuses. Holdings include over 60,000 e-journals and over 2 million e-books. There are hundreds of online journal article indexes and databases covering every disciplinary area from art to zoology. World-class collections house a wealth of treasures ranging from Assyrian and Babylonian tablets, Abraham Lincoln busts and Indonesian puppets in our Rare Books and Special Collections, to the Osler Library’s outstanding collections on the history of medicine. Extensive numeric and statistical data is available through the Electronic Data Resources Service (EDRS). Digitization projects make the Library’s collections globally accessible, and include material as diverse as the Canadian War Poster Collection, and books out of copyright.

Many subject guides covering topics ranging from African Studies to World War I inform most topics taught at McGill. They provide an overview, a way to find resources, highlight key databases and other resources including internet sites and are an excellent starting point for students and faculty. Liaison librarians will create course-specific guides for your programs, emphasizing resources relevant to your students.

Many journal articles formerly included in course readers are now available online from the Library in the Course Reserves Module. The Library creates deep links directly to e-journal articles and e-books reducing your dependence on course packs. The Library can assist with the creation of deep links in myCourses (WebCT Vista) and we link all your course readings, syllabus and reserve material in the Course Reserve Module.

Peruse the accompanying user guide entitled Being Connected: Services for Faculty or visit our website to learn about the comprehensive services, collections and facilities available to you. Do not hesitate to drop by one of our branch libraries to speak to a friendly staff member or try our online chat for instant virtual assistance!

Important Message Concerning Library Access A McGill ID card is essential to access the libraries. If required, you may obtain temporary access to the libraries by presenting a letter written by the Chair of your department to the Associate Director, Client Services requesting this on your behalf.

Printing, Photocopying, and Scanning

Printing and photocopying in all buildings is now managed by uPrint, a university-wide copy and print management service. You can send a print job to the central print queue and pick it up from any uPrint machine at McGill. You can also install drivers to print from your own laptop or computer at home. The uPrint system also handles photocopying. Colour and black-and-white machines may be found in each building.

To log in to a uPrint device, simply swipe your McGill ID card. Your departmental coordinator can ensure that your account is connected to the uPrint system.

UPrint machines can also scan documents and send them to your e-mail as PDF attachments. Several library branches also have Spirit Book Scanners, self-service machines that can be used to easily scan book pages, saving high-quality PDF ἀles directly to a USB memory device.

University Safety

University Safety is everybody’s business! The McGill community all works together to promote a safe and healthy environment for everyone. Through public education and information, and through active security presence, The University Safety Office's goal is to make sure that students, faculty and staff are able to learn, teach and conduct research, free from safety concerns.

Visit Campus Public Safety to find out more about: Security Services, Emergency Measures and Fire Prevention, Environmental Health & Safety and Hazardous Waste Management.

McGill Association of University Teachers (MAUT)

Information about the McGill Association of University Teachers can be found on their website.