Starting Up at the University

Click for other pages in the NTSASG: Guide Front Page | Introduction | Your Appointment | Working in Canada and Moving to Montreal | Relocation Service | Getting Settled in Your New Home | Starting Up at the University | Language Instruction for Academic Staff | University Support Services | Teaching Support | Research | Student Life & Learning | Campus Life ||

On this Page:

Activating Your Email | Benefits Enrolment | McGill ID Card | Orientation for New Tenure-Stream Academic Staff | English/French Language Training | McGill Travel Discounts | Professional Development Fund ||

Activating Your Email
We've mentioned it before on the Your Appointment page, but we cannot stress enough that your active McGill email account unlocks and makes everything else possible. Make this your top priority in starting up at the University. Ask the administrative support person in your department or school how to activate your email, as all network connections and access rights flow from this starting point.

Benefits Enrolment

Once you have registered for Medicare and obtained a Social Insurance Number, it's time to think about Benefits enrolment.

McGill University has a full range of benefits available to all staff, provided they meet certain minimum requirements with respect to duration of appointment and remuneration. For information on McGill pension plans, please refer to the Your McGill Pension Plan Brochure or contact the Pensions Office at (514) 398-6252.

The McGill Benefits Program includes Supplemental Health, Dental, Short and Long Term Disability, Basic and Optional Life Insurance and Accidental Insurance. See the links below for more information on these plans.

As a member of the McGill Benefits Program, you are responsible for monitoring and submitting your claims. You can select your preferred class of coverage whether it be “single” or “family”, which can be modified by you in the case of life events.

Note: that new staff must enroll for benefits McGill Staff Benefits ONLINE Enrolment and choose which benefits they wish to receive PRIOR to being able to receive a first pay cheque. It is therefore essential not to delay this important step in getting paid.
Online Benefits Enrolment Process
  1. New employees must complete the BIOGRAPHICAL INFORMATION FORM and send it by fax or e-mail to the address indicated in the form. Once your department has processed your data, two separate emails will be sent to your personal email address, one with your McGill ID, and one with your temporary Personal Identification Number (PIN).
  2. Within 48 hours upon receipt of your McGill ID and PIN, please go to the LOGIN PAGE of McGill’s in-house database “MINERVA” and sign in using your new McGill ID and temporary PIN. You will be prompted to change your PIN and insert a security question.
  3. Once signed in, follow this route to get to the benefits enrolment form:
    Employee > Benefits Menu > Benefits Enrolment
  4. Complete the different sections constituting the McGill benefits package following the instructions given in the form.
  5. Once all sections are completed, you will be asked to review them. Once reviewed, you must print out your benefits enrolment form, and lastly click on “confirm enrolment”. This completes the Minerva online benefits enrolment process.
  6. The following documents need to be attached to the hardcopy of your benefits enrolment form:
    Non-Quebec Residents at the Time of Benefits Enrolment Quebec Residents at the Time of Benefits Enrolment
    • proof that you have registered with the Régie de l'assurance maladie Quebec (RAMQ)
    • completed and signed application for Provincial Plan Replacement Coverage (McGill Health Coverage during the three-month waiting period until you obtain your Medicare Card)
    • completed and signed Evidence of Insurability Form, if you choose optional life insurance coverage over $100,000.
  7. You must send the signed benefits enrolment form together with all attachments to the address noted below. The signed forms are required by law.

    McGill University
    Human Resources
    688 Sherbrooke Street West - Suite 1520
    Montreal (Quebec) H3A 3R1
Additional Assistance Regarding Online Benefits Enrolment For any questions about your benefits enrolment process please contact the HR Service Centre at (514) 398-4747 or [at] (email).
Faculty Contact
(514) 398-
Agricultural & Environmental Sciences 8606
Arts 4747
Dentistry 7222
Education 7038
Engineering 2952
Law 6605
Libraries 1713
Management, Desautels Faculty of 7418
Medicine 4747
Music, Schulich School of 1824
Science 4747
Getting Paid Once Enrolled

In order to get paid, you must decide on important aspects of your benefits coverage, for example, whether you want supplementary health and dental coverage, what level of life insurance you want and who you designate as your beneficiary. Be sure to complete and confirm the online benefits enrolment form as quickly as possible, as there is a short window of opportunity for obtaining coverage. Confirming your online benefits enrolment is the last step to enable your first paycheque to be issued.

Note: that paycheques are issued bi-weekly by direct deposit. Payroll enquiries may be addressed to (514) 398-4747.


General enquiries about benefits enrolment can also be addressed to your contact at your Faculty/Department.

McGill ID Card

The McGill ID card is used to gain entrance to University buildings and libraries, printing documents (uPrint), etc, so you cannot accomplish much without it. In order to obtain a McGill ID card, a staff member must be on the payroll system (after having completed Benefits Enrolment), and must present identification such as a driver’s licence at the time of application.

An ID card can be obtained Monday and Wednesday between 8:30am and 4:30pm. However, please call to confirm hours, as they may vary at different times of the year.

Human Resources
688 Sherbrooke Street West, Room 1520
Montreal, QC H3A 3R1
Tel.: (514) 398-8000
Fax: (514) 398-1032
Getting An ID card

Orientation for New Tenure-Stream Academic Staff

We are pleased you have joined our community and look forward to meeting you soon.

In support of the University's commitment to excellence in teaching and learning, and to help you successfully navigate your first and coming years at McGill, you are invited to take part in the University's Orientation for New Tenure-Stream Academic Staff.

In addition to the formal presentations, there will be ample opportunity for you to network with your new colleagues and to meet the Principal, the Provost and Vice-Principal (Academic), and other members of the community who may be of assistance to you.

When Coordinated by the Provost and Vice-Principal (Academic)'s Office, the orientation is scheduled yearly in late August and in January.
More Info Contact the academic.personnel [at] (Academic Personnel Office) for more information
Web Please consult the Orientation for New Tenure-Stream Academic Staff webpage(s) on the Provost and Vice-Principal (Academic)'s site.
Note: the link above takes you away from the New Faculty Guidebook to the Provost and Vice-Principal (Academic)'s website.

English/French Language Training

All full-time, tenure-stream and tenured academic staff and librarian staff, as well as all pre-tenure-track Assistant Professors (Special Category), and their spouses/common-law-partners are eligible to receive free English and/or French language instruction at McGill via a special program.

Note: that non-Canadians must obtain a Study CAQ and valid study permit if intending to pursue a program of study that extends beyond 6 months.


Further information can be obtained from Language Instruction for Faculty Members, or by contacting our Faculty Relocation Advisor at (514) 398-1339.

Eligibility for this language training program ends three years from your first appointment. After this period, you can consult the Benefits Office for information about the Staff Dependent Tuition Waiver Policy, or the Educational Assistance Policy (Academic).

McGill Travel Discounts

Being part of the McGill community may also entitle you to discounts on hotels, car rentals and travel when on University business. To obtain up-to-date information, consult the Ancillary Services website.

Professional Development Fund

The Professional Development Fund for eligible academic staff members of $750 annually towards eligible expenses such as Membership in scholarly societies, Registration for scholarly meetings, Subscriptions to scholarly journals and purchases of scholarly books, Computer Hardware, Computer Software, and Travel and lodging costs related to attendance at scholarly meetings and professional conferences. Please visit the Professional Development Fund website for more information.