Canada Research Chairs Program

Important

On September 10, 2018, the Tri-agency Institutional Programs Secretariat (TIPS) issued revised requirements for recruiting and nominating Canada Research Chairs. These apply to all recruitment processes that began after September 10.

Please visit this page for updates and contact crc.provost [at] mcgill.ca should you have questions.

 

About the Canada Research Chairs Program

In 2000, the Government of Canada created a new program to establish 2000 research professorships - Canada Research Chairs - in universities across the country by 2008. The Canada Research Chairs program stands at the centre of a national strategy to make Canada one of the world's top five countries for research and development by investing $300 million a year to attract and retain some of the world's most accomplished and promising minds. It is administered by the Tri-agency Institutional Programs Secretariat (TIPS).

 

CRC Administration at McGill

The CRC program at McGill is under the purview of the Office of the Provost and Vice-Principal (Academic) (OPVPA). The submission process is jointly coordinated through the OPVPA and the Strategic Initiatives unit. Once awarded, the Office of Sponsored Research manages the CRC award and the Strategic Initiatives unit manages the CFI and JELF awards, if applicable.

Allocations

Institutions that have received an average of $100,000 or more from the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC), and the Social Sciences and Humanities Research Council (SSHRC) each year in the three years prior to the year of the allocation are eligible for regular Chairs.

The allocation method for regular Chairs pools together each granting agency's funding for all universities and allocates Chairs based on the portion of the granting agency's funding that each eligible institution has received. The funding received by each eligible university over three years is calculated. The portion of granting agency support that each eligible institution holds in this grand total determines the number of Chairs allocated (i.e., the percentage of funding secured = the percentage of Chairs allocated).

McGill’s chair allocation is 166 (80 Tier 1, 86 Tier 2), and its utilization is 169 (77 Tier 1, 92 Tier 2).

McGill's commitment to Equity, Diversity, and Inclusion

McGill's Equity, Diversity and Inclusion (EDI) 2017 Action Plan articulates the University’s commitment to ensuring that recruitment to CRC positions is undertaken in a manner that ensures access to the greatest range of qualified candidates. The plan also outlines McGill's cross-cutting institutional objectives, strategies, and management of EDI across the University. The plan is available here. An update will be posted in December 2018.

The McGill leadership team, the Standing Internal Review Committee (SIRC), and all other academic search committee members receive training about McGill's employment equity context and commitments, while also offering strategies and skills for recruiting a diverse and excellent pool of candidates. Equity sessions at McGill are also focused on raising awareness about practices that can help identify and address explicit and implicit bias in the review process, and about how to ensure a substantively fair and inclusive search process. Training sessions are accompanied by reading materials, including peer-reviewed literature, that allow members of the McGill community to explore the research demonstrative of the importance of equity in recruitment, hiring, and retention as a sound practice for enhancing excellence and as an imperative for ensuring substantive fairness in opportunities and outcomes.

Below are McGill's Equity and Diversity Targets and Gaps as of April 1, 2018.

Designated Group Number Percent Target Gap Gap (# of Chairs)
Women 54 37% 32% 0 No Gap
Racialized/Visible Minorities 29 20% 15% 0 No Gap
Persons with Disabilities * 1% 4% 2.6% *
Indigenous Persons * 1% 1% 0.3% *

* Cells with fewer than 5 responses cannot be reported.

 

McGill’s CRC Opportunities

McGill’s Canada Research Chair (CRC) jobs are advertised centrally on the Provost’s website. Consult the list of current and archived ads at CRC Opportunities.

 

Creating a CRC job posting

Eligibility Criteria

Canada Research Chairs are awarded at two ranks:

Tier 1 Chairs, tenable for seven years and renewable once, are for outstanding researchers acknowledged by their peers as world leaders in their fields. For each Tier 1 Chair, the institution receives $200,000 annually for seven years.

Nominees for Tier 1 Chair positions must be full professors or associate professors who are expected to be promoted to the full professor level within one or two years of the nomination. Alternatively, if they come from outside the academic sector, nominees must possess the necessary qualifications to be appointed at these levels.

Tier 2 Chairs, tenable for five years and renewable once, are for exceptional emerging researchers, acknowledged by their peers as having the potential to lead in their field. For each Tier 2 Chair, the institution receives $100,000 annually for five years. Tier 2 Chairs are not meant to be a feeder group for Tier 1 Chairs.

Nominees for Tier 2 Chair positions must be emerging scholars. They should, at a minimum, be assistant or associate professors, or possess the necessary qualifications to be appointed to these levels.

Per the CRC Program’s Tier 2 Justifications, nominating institutions may nominate a professor or a researcher who is more than 10 years from their highest degree at the time of nomination and has experienced legitimate career interruptions. Acceptable justifications are generally limited to breaks in the candidate’s research career due to maternity or parental leave, extended sick leave, clinical training, and family care. In such cases, institutions must submit to TIPS a formal justification, explaining why the nominee is still considered to be an emerging scholar.

Advertisements

All CRC positions must be publicly advertised in accordance with TIPS’ Requirements for recruiting and nominating Canada Research Chairs. Internal candidates are also invited to apply. The University provides TIPS-approved templates specifically for CRC recruitment. Departments must download the templates below.

Step 1: The department is required to submit its CRC job advertisement to crc.provost [at] mcgill.ca for review prior to posting. Additions to the template are acceptable, however content may not be removed.

Step 2: Once approved, the OPVPA is responsible to submit a job advertisement to TIPS on the same day the advertisement appears online. The OPVPA is also responsible to post the job advertisement to the CRC Opportunities webpage.

Step 3: The department is responsible to ensure that the job is publicly advertised for a minimum of 30 days prior to the closing of the competition on the following domains:

  • University Affairs or the Canadian Association of University Teachers Bulletin;
  • In a letter sent to the department heads of at least ten similar departments in Canada, where possible;
  • In a Canadian professional journal or association website, where possible.

Step 4: The department must retain and submit proof of payments for advertisements and ensure that the duration of the posting is indicated. Online advertisements must show the publication date.

Templates

CRC Tiers 1 and 2 - Open Rank

File EN_Template advertisement_CRC Tiers 1 and 2 - Open rank

File FR_Modèle Publicitaire_CRC de niveau 1 ou 2 - Rang ourvert

CRC Tier 1 - Associate or Full Professor

File EN_Template advertisement_CRC Tier 1 - Associate or Full Professor

File FR_Modèle Publicitaire_CRC de niveau 1 - professeur agrégé ou professeur titulaire

CRC Tier 2 - Assistant or Associate Professor

File EN_Template advertisement_CRC Tier 2 - Assistant or Associate Professor

File FR_Modèle Publicitaire_CRC de niveau 2 - professeur adjoint ou professeur agrégé

CRC Tier 2 - Assistant Professor

File EN_Template advertisement_CRC Tier 2 - Assistant Professor

File FR_Modèle Publicitaire_CRC de niveau 2 - professeur adjoint

Nomination Process

Faculties select their nominees based on the same procedure used for external recruitment. Faculty selection committees are also encouraged to consider CFI and JELF commitments and similar strategic research objectives in planning use of chair vacancies.

Nominations received by the OPVPA from Faculty deans are reviewed by the Standing Internal Review Committee. The Standing Internal Review Committee proceed with the review of applications and makes recommendations to the Provost and Vice-Principal (Academic) as to which applications to go forward to Ottawa.

Incoming nominees must supply their PIN to the Strategic Initiatives unit in order to gain access to the application module. Please contact Ada Sijercic at ada.sijercic [at] mcgill.ca

New application dossiers are to be prepared on CRC forms. A nominee’s complete dossier should include the following documents:

  • CRC new nomination form and the attachment
  • CV form and the attachment
  • Joint department chair and dean recommendation (for internal candidates only)
  • Recruitment Selection Committee Report *
  • Advertisements, including a PDF copy of the ad, which clearly shows where and when it was posted**

* The Selection Committee Report is subject to audit by TIPS.

** CRC advertisements must be submitted to TIPS on the same day that they are posted online. Advertisements must be posted for at least 30 days before the closing of the competition. Departments are urged to use the TIPS-approved templates for advertising CRC opportunities.

Renewal Process

Renewal of a CRC is contingent upon review of the chairholder’s performance by SIRC to determine if continued institutional support is warranted. A recommendation is then made to the Provost and Vice-Principal (Academic) who adjudicates whether to support the application for renewal.

Eligibility for Renewal

To be renewed, a chairholder must currently be a full-time faculty member at the nominating institution. Once a Tier 1 Chair has held the position for two terms, he or she cannot be nominated as a new Tier 1 Chair at the same or another institution, regardless of the number of years completed in the second term. In the same way, a Tier 2 Chair who has held the position for two terms cannot be nominated as a new Tier 2 Chair at the same or another institution, regardless of the number of years completed in the second term.

The CRC Program does not allow for the resubmission of unsuccessful renewal applications.

Renewal dossiers are to be prepared on CRC forms. A nominee’s complete dossier should include the following documents:

  • CRC new nomination form and the attachment
  • CV form and the attachment
  • Joint Departmental/School and Faculty recommendation (for internal candidates only)
  • Recruitment Selection Committee Report *

* The Selection Committee Report is subject to audit by TIPS.

The Strategic Initiatives unit is available to assist with the application process. Please contact Ada Sijercic at ada.sijercic [at] mcgill.ca 

 

Standing Internal Review Committee

The Standing Internal Review Committee (SIRC) is mandated by the Provost and Vice-Principal (Academic) to review nominations to the CRC program and for McGill University’s internal recognition awards: Distinguished James McGill Professorships, James McGill Professorships, and William Dawson Scholars.

The SIRC is chaired by the Associate Provost (Equity and Academic Policies), and composed of ex-officio members, including the Vice-Principal (Research and Innovation), the Associate Director, Institutional and Strategic Initiatives (SI), the Associate Director, Policies and Faculty Engagement (APO), the Senior Employment Equity Advisor (OPVPA), and the Faculty Liaison Officer (APO), and six tenured professors who are active or former CRCs or James McGill Professors. Professors are assigned staggered terms of two years.

SIRC reviews the quality of nominees’ and their proposed research programs in view of the criteria specified for the relevant program or award. They also review the quality of nominees’ and their proposed research programs in view of the institutional environment, institutional commitment, and alignment with the University’s Strategic Research Plan. SIRC members are required to receive EDI training.

The SIRC uses the same selection criteria as the CRC program’s Interdisciplinary Adjudication Committee to assess nominations.

Notice of Award

The TIPS requires Universities to wait for the official National Announcement before publicizing new chairholder appointments. Similarly, chairholders must wait until the announcement before using their CRC title.

Minerva Appointment Form

Once the Notice of Award is finalized and the CRC main fund is established (for new CRCs), the Minerva Appointment Form is issued to record the CRC position in Banner. The professorial labour distribution on the professorial position code is also modified accordingly. See Award, Stipend and Other Payment Codes for more information.

Budget and Administration Guidelines

Chairholders are responsible for using award funds in accordance with the Chairs Administration Guide, and for providing true, complete and accurate information on documentation for expenditures from award accounts.

CRC Budget Distribution

  • A minimum of 75% of the annual award is applied towards the chairholder’s compensation directly related to the CRC, including the portion of the professorial salary paid from the CRC, any related academic salary stipend, and benefits on both of these amounts;

  • The CRC academic salary stipend varies between $10,000 and $15,000, and is commensurate with a James McGill or William Dawson stipend. The value of the stipend must be approved by the OPVPA;

  • Faculties and Departments are reminded that changes in academic stipends require prior approval by the OPVPA;

  • A maximum of 25% of the annual award (representing the balance) is allocated to support research-related activities. This budget is recorded in the X-coded fund and is managed by the chairholder. Expenses related to the construction, renovation, or rental of laboratories or supporting facilities are not eligible.

    • CRC Tier I X-coded funds typically do not exceed $25,000 as a higher percentage is normally applied towards the salary compensation, however, the maximum amount available is $50,000.

    • CRC Tier II balances typically range between $15,000 and $25,000, contingent on the stage of the CRC chair holder’s career.