Tenure Stream Librarian Classifications

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ITEM ASSISTANT LIBRARIAN ASSOCIATE LIBRARIAN LIBRARIAN REGULATION/
PROCEDURE
DEFINITION Person appointed to a definite term tenure-track appointment. Appointment normally leads to mandatory consideration for tenure in the 6th year. Person appointed:
  1. upon the granting of tenure (from a tenure track Assistant Librarian position), or
  2. to a definite term tenure-track appointment. Mandatory consideration for tenure in 5th year.
  3. to a new appointment with tenure (upon recommendation of UTCR).
Person appointed upon the recommendation of either a Statutory Selection Committee or the University Tenure Committee for Recruitment (UTCR):
  1. promotion from Associate Librarian, or
  2. to a definite term tenure-track appointment of limited maximum duration five years. Mandatory consideration for tenure in 4th year.
  3. new appointment with tenure (upon recommendation of UTCR).
The Regulations Relating to the Employment of Librarian Staff (RRELS) govern these academic classifications. Listed below are further guidelines and procedures which supplement the Regulations.
 
ITEM ASSISTANT LIBRARIAN ASSOCIATE LIBRARIAN LIBRARIAN REGULATION/
PROCEDURE
APPROVALS & RECRUITING
Approval of Staffing Plan and Recruitment Licence Mandatory Mandatory Mandatory Recruiting New Tenure-Track/Tenured Ranked Academic and Librarian Staff
Advertising Mandatory Mandatory Mandatory Advertising Ranked Academic Positions
Employment Equity Mandatory Mandatory Mandatory Employment Equity Guidelines - Academic Recruitment
Immigration Cannot be initiated until the candidate has been approved by the Provost. Cannot be initiated until the candidate has been approved by the Provost. Cannot be initiated until the candidate has been approved by the Provost. Administrators Information Regarding Immigration Procedures for Tenure-Track/Tenured Academic Staff
Relocation Process Cannot be initiated until the candidate has been approved by the Provost. Cannot be initiated until the candidate has been approved by the Provost. Cannot be initiated until the candidate has been approved by the Provost. Relocation Service
 
ITEM ASSISTANT LIBRARIAN ASSOCIATE LIBRARIAN LIBRARIAN REGULATION/
PROCEDURE
APPOINTMENT
Appointment Type Tenure Track Librarian Staff, Ranked. RRELS-1.3.1, 1.5.1 Tenure Track Librarian Staff, Ranked. RRELS-1.3.1, 1.5.1 Tenure Track Librarian Staff, Ranked. RRELS-1.3.1, 1.5.1  
Initial Appointment Term Three (3) years so that initial appointment ends on one of: March 31st, June 30th, Sept 30th, or Dec 31st RRELS-2.2.1. Normally 3 years or with tenure. RRELS-2.2.2. Initial maximum appointment of 5 years, OR appointment with tenure. RRELS-2.2.3.  
Recommended Minimum Credentials As determined by the Dean of Libraries As determined by the Dean of Libraries As determined by the Dean of Libraries  
Required Documentation to Appoint Submitting a Recruitment Dossier for Tenure Track Hires Submitting a Recruitment Dossier for Tenure Track Hires Submitting a Recruitment Dossier for Tenure Track Hires  
Salary Minima Must meet established Salary Minima Must meet established Salary Minima Must meet established Salary Minima  
Work Permit Required for all non-Canadians, with the exception of Permanent Residents of Canada Required for all non-Canadians, with the exception of Permanent Residents of Canada Required for all non-Canadians, with the exception of Permanent Residents of Canada  
Official Letter of Appointment Issued? Provostial Letter Provostial Letter Provostial Letter  
Terms/Conditions of Appointment To be sent to candidate by Dean of Libraries within 60 days of appointment. RRELS-2.3.1 through RRELS-2.3.1.2. To be sent to candidate by Dean of Libraries within 60 days of appointment. RRELS-2.3.1 through RRELS-2.3.1.2. To be sent to candidate by Dean of Libraries within 60 days of appointment. RRELS-2.3.1 through RRELS-2.3.1.2.  
FTE in Minerva/Banner Guidelines to FTE Guidelines to FTE Guidelines to FTE  
 
ITEM ASSISTANT LIBRARIAN ASSOCIATE LIBRARIAN LIBRARIAN REGULATION/
PROCEDURE
REAPPOINTMENT
Reappointment Term Normally 3 years. RRELS-2.2.1.1 For duration of not more than 3 years. RRELS-2.2.2.1. Not applicable, must pursue tenure. RRELS-2.2.3.1.  
Promotion To Associate Librarian. RRELS-2.2.1.2. To Full Librarian. RRELS-2.2.1.2. Not applicable.  
Tenure Not applicable. For those on a definite term appointment, mandatory consideration in 5th year. RRELS-2.2.2.2.and Section 3. For those on a definite term appointment, mandatory consideration in 4th year. RRELS-2.2.3.1 and Section 3.  
Salary increase on Promotion Yes. Promotion of a Tenure-Track Assistant Libarian to Associate Librarian. Yes. Promotion of a Tenure-Track Assistant Libarian to Associate Librarian Not applicable.  
Required Documentation to Reappoint Reappointment of Tenure Track Librarian Staff Reappointment of Tenure Track Librarian Staff Not applicable, must pursue tenure. RRELS-2.2.3.1.  
Official Letter of Reappointment Issued? Yes, Provostial Letter Letter issued a minimum 37-weeks from the end of the current appointment. RRELS-2.3.8 and 2.3.8.1. Yes, Provostial Letter Letter issued a minimum 37-weeks from end of the current appointment. RRELS-2.3.8 and 2.3.8.1. Not applicable, must pursue tenure. RRELS-2.2.3.1.  
 
ITEM ASSISTANT LIBRARIAN ASSOCIATE LIBRARIAN LIBRARIAN REGULATION/
PROCEDURE
OTHER RELATED POLICIES
Benefits and University Pension Plan Eligibility Yes Yes Yes Contributory Benefits Coverage
Benefits 
Pensions and Retirement
Leaves of Absence Eligibility Yes Yes Yes Leaves of Absence
Maternity/Parental Yes Yes Yes Maternity and Parental Leaves
Sabbatic Leave Eligibility After promotion to Associate Professor and 6 years continuous service. After promotion to Associate Professor and 6 years continuous service. After promotion to Associate Professor and 6 years continuous service. Sabbatic Leaves
Staff Dependent Tuition Waiver Program Yes Yes Yes Staff Dependent Tuition Waiver Policy
Staff Tuition Assistance Program Yes Yes Yes Tuition Assistance
Vacation Entitlement       Vacation Entitlement for Librarian Staff
Notice of Non-Renewal Minimum of 37-weeks prior to appointment end date. RRELS-2.3.8 and 2.3.8.1. Minimum of 37-weeks prior to appointment end date for untenured staff members engaged in a limited term appointment. RRELS-2.3.8 and 2.3.8.1. Minimum of 37-weeks prior to appointment end date for untenured staff members engaged in a limited term appointment. RRELS-2.3.8 and 2.3.8.1.