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Award, Stipend and Other Payment Codes

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Awards CRC Tier 1 | CRC Tier 2| James McGill Professor| William Dawson Scholar ||
Named/Endowed Chairs/Professorships Named Chair (Honorary) | Endowed/Named Chair | Endowed/Named Chair (Hospital-based) | Endowed/Named Professor | Direct-Funded Chair| Direct-Funded Professor ||
Stipend Codes CAS Ranked AK Stipend (Campus-based staff) |CAS Ranked Clinical AW Stipend (Hospital-based staff) | CAS Ranked Clinical AU Stipend (Affiliated Institutions staff) | Hospital Administration | Hospital Appointment | Other Academic Stipend ||
Payment Codes CAS Clinical AW Other Payment (Hospital-based staff) | CAS Clinical AU Other Payment (Affiliated Institutions staff) | Supplemental Teaching Payment | Temporary Payment ||

This pages lists all the available award, stipend or payment position codes.  Academic or librarian staff must have a primary academic or librarian (tenure-stream or CAS) appointment in order to have one of these position codes applied to their record.

Title Position Code Definition and/or Usage Reference Document
Information

AWARDS

CRC Tier 1 AFU995 • Used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a CRC Tier 1.
• The appointment length is seven years.
• The default is zero salary, using the CRC's fund code.  Any approved CRC stipend must also be paid via this code.
• Minerva Appointment Form approved only upon receipt of the CRC T1 awarding memo issued by the Office of the AP-ASPI, and stipend only upon approval of the AP-ASPI.
Canada Research Chairs
CRC Tier 2 AFU994 • Used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a CRC Tier 2.
• The appointment length is five years.
• The default is zero salary, using the CRC's fund code. Any approved CRC stipend must also be paid via this code.
• Minerva Appointment Form approved only upon receipt of the CRC T2 awarding memo issued by the Office of the AP-ASPI, and stipend only upon approval of the AP-ASPI.
Canada Research Chairs
James McGill Professor AFU999 • Used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a James McGill Professor.
• The appointment length is seven years.
• The JMP stipend is paid via this code and must use the JMP Fund.
• Minerva Appointment Form approved only upon receipt of the JMP awarding letter issued by the Provost.
James McGill Professors and William Dawson Scholars
William Dawson Scholar AFU998 • Used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a William Dawson Scholar.
• The appointment length is five years.
• The WDS stipend is paid via this code and must use the WDS Fund.
• Minerva Appointment Form approved only upon receipt of the WDS awarding letter issued by the Provost.
James McGill Professors and William Dawson Scholars
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Title Position Code Definition and/or Usage Reference Document
Information

NAMED/ENDOWED CHAIRS/PROFESSORSHIPS

Named Chair (Honorary) AFN992 • Normally used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a Named Chair which does not carry any endowment.
• The appointment length is five or seven years.
• This position is zero salary. The Endowed Chair's spend fund code, created for record-keeping purposes only, must be used.
• Minerva Appointment Form approved only upon receipt of the Endowed Chair awarding letter issued by the Provost.
Named Chair Appointment or Reappointment Process
Endowed/Named Chair AFU996 • Normally used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a regular University-based Endowed/Named Chair.
• The appointment length is five or seven years.
• The default is zero salary, using the Endowed/Named Chair's spend fund code. Any stipend must also be paid via this code and must use the Endowed/Named Chair's spend fund.
• Minerva Appointment Form approved only upon receipt of the Endowed/Named Chair awarding letter issued by the Provost.
Named Chair Appointment or Reappointment Process
Endowed/Named Chair (Hospital-based) AFU989 • Normally used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of a University Endowed/Named Chair based at a Hospital.
• The appointment length is five or seven years.
• The default is zero salary, using the Endowed/Named Chair's spend fund code. Any stipend must also be paid via this code and must use the Endowed/Named Chair's spend fund.
• Minerva Appointment Form approved only upon receipt of the Endowed/Named Chair awarding letter issued by the Provost.
Named Chair Appointment or Reappointment Process
Endowed/Named Professor AFU992 • Normally used in conjunction with a tenure-track or tenured appointment.
• This code is used to record the appointment of an Endowed/Named Professorship.
• The appointment length is five or seven years. The default is zero salary, using the Endowed/Named Professorship's spend fund code. Any stipend is also to be paid via this code and must use the Endowed/Named Professorship's spend fund.
• Minerva Appointment Form approved only upon receipt of the Endowed/Named Professorship awarding letter issued by the Provost.
Named Chair Appointment or Reappointment Process
Direct-Funded Chair AFU988 • Normally used in conjunction with a tenure-track or tenured appointment.
• Direct-Funded Chairs have defined-term funding. This code is used to record the appointment of a regular Direct-Funded Chair.
• The appointment length is five or seven years.
• The default is zero salary, using the Direct-Funded Chair's spend fund code. Any stipend must also be paid via this code and must use the Direct-Funded Chair's spend fund.
• Minerva Appointment Form approved only upon receipt of the Direct-Funded Chair awarding letter issued by the Provost. 
Named Chair Appointment or Reappointment Process
Direct-Funded Professor AFU991 • Normally used in conjunction with a tenure-track or tenured appointment.
• Direct-Funded Professorships have defined-term funding. This code is used to record the appointment of a regular Direct-Funded Professorship.
• The appointment length is five or seven years.
• The default is zero salary, using the Direct-Funded Professorship's spend fund code. Any stipend must also be paid via this code and must use the Direct-Funded Professorship's spend fund.
• Minerva Appointment Form approved only upon receipt of the Direct-Funded Professorship awarding letter issued by the Provost.
Named Chair Appointment or Reappointment Process
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Title Position Code Definition and/or Usage

STIPEND CODES

NOTE: For CAS who obtain an external salary awards (e.g. FRQS, CIHR), please use the appropriate stipend code below. APO approval is not required to process these awards into Banner but APO must be advised, with supporting documentation.
CAS Ranked AK Stipend
(Campus-based staff)
AFU982 • Must be used in conjunction with a CAS ranked appointment (AK####) which is normally zero salary.
• For the taking on of teaching or other duties for a short period of time. For any amount over $25,000, approval of the Academic Personnel Office must be obtained.
• May also be used for external salary awards, regardless of amount.
CAS Ranked Clinical AW Stipend
(Hospital-based staff)
AFU986 • Must be used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
• Stipends cannot exceed $40,000/annum, any excess will be paid using the AW Other Payment code.
• This stipend code is to be used for payments that are meant to be pensionable and benefitable (minimum threshold $25,000/annum with a maximum amount of $40,000/annum.
• AW Other Payment is used for payments that are below $25,000/annum or the overflow of payments over $40,000
• May also be used for external salary awards, regardless of amount.
CAS Ranked Clinical AU Stipend
(Affiliated Institutions staff)
AFU985 • Must be used in conjunction with a CAS Clinical affiliated-institution-based appointment (AUN### or AU####).
• Stipends cannot exceed $40,000/annum, any excess will be paid using the AU Other Payment code.
• This stipend code is to be used for payments that are meant to be pensionable and benefitable (minimum threshold $25,000/annum with a maximum amount of $40,000/annum.
• AU Other Payment is used for payments that are below $25,000/annum or the overflow of payments over $40,000
• May also be used for external salary awards, regardless of amount.
Hospital Administration ATU998 • Normally used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
• Maximum amount on this stipend code is $40,000/annum. Payment must be via a hospital 8-Fund.
• Cannot normally be used in conjunction with ATU999 where the combined total exceeds $40,000/annum. To do so, a justification memo from the Dean and the approval of the Associate Provost (BR).
Hospital Appointment ATU999 • Normally used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
• Maximum amount on this stipend code is $40,000/annum. Payment must be via a hospital 8-Fund.
• Cannot normally be used in conjunction with ATU998 where the combined total exceeds $40,000/annum. To do so, a justification memo from the Dean and the approval of the Associate Provost (BR).
Other Academic Stipend AFU997 • Must be used in conjunction with a ranked academic appointment.
• Time-limited salary award in recognition of outstanding performance of academic duties, usually linked to research.
• Must obtain approval of the Academic Personnel Office.
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Title Position Code Definition and/or Usage

PAYMENT CODES

NOTE: All payments made via any of the payment codes listed below are ineligible for either pension and benefits.
NOTE: For CAS who obtain an external salary awards (e.g. FRQS, CIHR), if a stipend code cannot be used, please use the appropriate payment code below. APO approval is not required to process these awards into Banner but APO must be advised, with supporting documentation.
CAS Clinical AW Other Payment
(Hospital-based staff)
AFU984 • Must be used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
• May also be used for external salary awards. Please indicate in Minerva A/F why this payment code is being used rather than a stipend code.
CAS Clinical AU Other Payment
(Affiliated Institutions staff)
AFU983 • Must be used in conjunction with a CAS Clinical affiliated-institution-based appointment (AUN### or AU####).
• May also be used for external salary awards, regardless of amount. Please indicate in Minerva A/F why this payment code is being used rather than a stipend code.
Supplemental Teaching Payment AFU990 •  Applies to tenure-track & tenured academic staff, or ranked CAS and Visiting academic/librarian staff on salaried positions, whose normal duties include teaching.
Temporary Payment AFU993 • temporary salary increases resulting from secondments to outside institutions
• temporary salary payments (payments over and above the individual’s regular McGill salary) resulting from salary awards obtained from outside agencies (excluding CRC stipends)
• Must obtain approval of the Academic Personnel Office.
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