Exam Sign-Up Deadline

For all timed assessments, students must sign up a minimum of 14 days prior to the exam date.  

Coming soon: Appointment Booking in Clockwork

Students who are currently registered with Student Accessibility and Achievement will soon be able to book appointments directly through Clockwork's "Schedule an Appointment" module. Detailed instructions for booking an appointment through Clockwork are available in our How to Book an Appointment guide.

 

Forms

Accessibility

Adapted transport authorization

Please use this form to request access to the adapted transport van on campus. Students and staff with permanent mobility impairments have priority for the use of the van so please communicate any schedule flexibility to the van driver.

Assistive tech training

You can use this form to request access to the assistive technology training course available on MyCourses. Students who are referred here by an Advisor for access to Student Accessibility and Achievement's Assistive Technology MyCourses must complete this form.

Alternate Format Request

Student Accessibility and Achievement assists students with disabilities in obtaining alternate format materials, often known as “e-text” materials. Materials can include textbooks, coursepacks, journal articles, and other materials present in courses.

Eligibility

To qualify for alternate format materials, students must be registered with Student Accessibility and Achievement and have a documented print-related disability.

This may include but is not limited to:

  • Vision impairment
  • Learning Disability/ADHD/ADD
  • Memory-related disability
  • Physical disability
Obtaining your e-text materials

Receiving alternate format (e-text) can take as long as 2-4 weeks. Students are advised to seek out information regarding course material as soon as possible once registered in classes to allow for appropriate time to acquire materials.

To request materials:

  • Log into McGill MyCourses to access each of your courses' syllabi and find the list of textbook or other course material needed for each class. If your textbook or other course material information is not available through your syllabi, contact your course instructor directly to request his information.
  • Before proceeding, please check to see if your textbooks and course material(s) are available in electronic format (e-book, e-text) from the bookstore (McGill Bookstore), online vendors (ie. Amazon), or for purchase and direct download from the publisher's website.
    • If the e-text is available, buying this may be your quickest and easiest option. Note that when students request alternate format texts through Student Accessibility and Achievement, we then connect with the publisher to request the materials. This can take up to several weeks depending on when publishers respond. As such, we strongly suggest that requests are made through Student Accessibility and Achievement only when the book(s) or course material(s) are not available for purchase or borrowing (McGill Library) in an electronic format. If you are unsure of how to search for your material online, please contact our office (access.achieve [at] mcgill.ca (Heidi Swan), Imaging & Computer Coordinator) and we will be more than happy to book an appointment with you to go through the steps.
  • Once you have located your textbook information, and purchased print copies, you can request your books online through our website under 'Electronic Text Request'.
    • Note that there are options under 'Electronic Text Request' for coursepacks and other course materials required to be converted to an alternate format.
  • You must provide our office with copies of your receipts before any electronic materials will be released to you. These may be dropped off in-person or emailed.
    • Copies of receipts are required for books and coursepacks unless books and coursepacks are available for borrowing at the McGill Library and McGill Course Reserves. In cases where you find physical copies for loan at the McGill Library/Course Reserves, please attach a copy of your loan request in lieu of copies of your receipts. Note that requesting alternate format for borrowed materials may become more complicated in terms of copyright laws in providing alternate formats. The quickest and easiest way would be to purchase e-text directly (list of places to purchase e-texts at an affordable price below).
  • Once the 'Electronic Text Request' has been submitted, the Imaging & Computer Coordinator will be in touch with you if any information in the request is missing. Requests with missing information cannot be processed.
  • Once your textbook/course materials are received at Student Accessibility and Achievement, you will be notified via e-mail that your materials are available for download. A link and instructions for download will be included in your email message. If you have difficulty during the download process, please contact the office for assistance.
Alternate sources of e-text materials

More and more publishers are making electronic textbooks available for purchase directly. This is often less costly than purchasing print copies, and less time consuming than ordering alternate format.

Places to look for e-texts:

  • McGill Library offers electronic textbooks to borrow and read online
  • McGill Library also has a Course Reserves section where your instructor will place all course materials (e.g., textbooks, journal articles) to borrow and read online
  • Google has scanned searchable electronic materials
  • Gutenberg has materials that were published at least 1000 years ago
  • Amazon.ca has kindle or audible formats
  • HathiTrust offers digitized titles from libraries around the world
  • VitalSource offers affordable e-text materials and has a searchable database of various university texts (available for download for offline access on iPad/Android phones and tablets)
  • Bookshare offers books that are accessible, requires membership
Electronic Text Request Form Submission

To request an electronic version of a text, please complete the form below.

Campus1 MTL elevator access

Please use this form to request access to the Campus1 MTL elevator.

Fitness Access McGill (FAM)

Please use this form if you like to register for the Fitness Access McGill program.

Parking authorization

Please use this form to request authorization for on-campus parking privileges.

Exams

Exam sign-up

This form is used to register for academic accommodations for all tests, quizzes, exams, and Final Exams. Only students registered with Student Accessibility and Achievement with an active accommodation plan should use this form. 

IMPORTANT UPDATE: Coming soon - ClockWork 

Student Accessibility and Achievement will soon be implementing ClockWork, a new online platform that will make it easier for students to request academic accommodations and other support.  Unfortunately, there has been a delay in launching ClockWork. For this reason, we are extending the period to use the existing exam sign-up forms for 2 weeks. Please see below for further details. 

For tests/exams that are scheduled to take place ON or BEFORE Sunday October 30, 2022, students can register for academic exam accommodations using the exam sign-up form. Submissions received through the exam sign-up form will be transferred to the ClockWork system.  

For tests/exams that are scheduled to take place ON or AFTER Monday October 31, 2022, students will be required to register for academic exam accommodations using ClockWork. Further information about this system will be provided in the coming weeks. 

Exam sign-up deadlines 

For all timed tests and exams (in-person and virtual), students must submit their test/exam registration requests a minimum of fourteen (14) days1 (including weekends) prior to the assessment date.  

Final Exam sign-up deadlines
  • Fall 2022 – Sunday November 6, 2022 at 11:59pm 

  • Winter 2023 – Sunday March 12, 2023 at 11:59pm 

Late requests 

Late requests will only be considered if they meet one of the following two criteria*: 

  • Newly registered student to Student Accessibility and Achievement who has an upcoming test/exam (minimum 7-day1 notice required, including weekends). 

  • Students whose instructor has announced or changed an exam date within the 14-day deadline (instructor verification will be required for approval). 

Please submit your late request as soon as possible using this access.exams [at] mcgill.ca (body: Please%20complete%20all%20information%20below%20and%20send%20to%20access.exams%40mcgill.ca.%20If%20the%20test%2Fexam%20is%20scheduled%20to%20take%20place%20at%20MacDonald%20campus%2C%20please%20cc%20access.macdonald%40mcgill.ca.%20%0A%0A1.%20%20%20%20%20%20Reason%20for%20late%20request%3A%20%0AExam%20information%20%0A2.%20%20%20%20%20%20Date%20of%20exam%3A%20%0A3.%20%20%20%20%20%20Exam%20start%20time%3A%20%0A4.%20%20%20%20%20%20Exam%20duration%20(not%20including%20time-based%20accommodations)%3A%20%0AStudent%20information%20%0A5.%20%20%20%20%20%20Student%20name%3A%20%0A6.%20%20%20%20%20%20Student%20ID%3A%20%0ACourse%20information%20%0A7.%20%20%20%20%20%20Course%20Code%3A%20%0A8.%20%20%20%20%20%20Section%3A%20%0A9.%20%20%20%20%20%20Professor%20name%3A%20%0A10.%20%20%20%20%20Professor%20e-mail%3A%20%0A11.%20%20%20%20%20Campus%20(if%20MacDonald%2C%20cc%20access.macdonald%40mcgill.ca)%3A%20%0AAcademic%20accommodations%20%0A12.%20%20%20%20%20Authorized%20academic%20accommodations%20required%20for%20this%20assessment%20(please%20list%20all%20required%20academic%20accommodations.%20Academic%20accommodations%20that%20are%20not%20part%20of%20a%20student%25u2019s%20accommodation%20plan%20will%20not%20be%20implemented)%3A%20%0A13.%20%20%20%20%20Any%20additional%20information%3A%20%0A%0AI%20understand%20that%20I%20am%20required%20to%20register%20for%20my%20exam%20accommodations%20using%20the%20Student%20Accessibility%20and%20Achievement%20exam%20sign-up%20form%20for%20each%20assessment%20in%20this%20course%20a%20minimum%20of%2014%20days%20(including%20weekends)%20prior%20to%20the%20start%20date%20of%20the%20exam.%20I%20acknowledge%20that%20any%20request%20made%20after%20the%2014-day%20deadline%20is%20considered%20a%20late%20submission.%20I%20acknowledge%20that%20Student%20Accessibility%20and%20Achievement%20cannot%20guarantee%20that%20late%20submissions%20will%20be%20granted.%20I%20consent%20to%20sharing%20my%20approved%20accommodations%20with%20my%20instructor%20and%2For%20with%20the%20exam%20administrator%20of%20my%20Faculty%20for%20all%20assessments%20in%20this%20course.%0A) (email template.)

  1. 7- and 14-day deadlines include the current day and weekends, with days starting as of 12:00am (midnight). 

  1. November 6, 2022 Final Exam registration deadline applies to Final Exams scheduled through Enrolment Services and the School of Continuing Studies.  

For exams held during the Final Exam period that are scheduled through individual departments (e.g., Law, SPOT, Graduate and Postdoctoral Studies), the 14-day deadline will apply. 

*Exceptional circumstances will be reviewed on a case-by-case basis. Please contact our exam team at access.exams [at] mcgill.ca.

 
Please note that individual time-based academic accommodations do not apply to take-home exams (48 hours or more in duration) or to tests/exams that have been accessibly designed* to incorporate additional time in the scheduled exam duration.  

Further information 

For more information about Student Accessibility and Achievement services, please visit our FAQ page and review any email announcements that you may have missed. 

Operating hours 

Please note that Student Accessibility and Achievement’s Exam Centre has core operating hours from 9:00am to 5:00pm, Monday to Friday. We are closed for statutory holidays

Exam sign-up – Continuing Studies students only

This form is used to register for academic accommodations for all tests, quizzes, exams, and Final Exams for students in the School of Continuing Studies. Only students registered with Student Accessibility and Achievement with an active accommodation plan should use this form. 

Your request will be submitted to Continuing Studies and access.exams [at] mcgill.ca 

IMPORTANT UPDATE: Coming soon - ClockWork 

Student Accessibility and Achievement will soon be implementing ClockWork, a new online platform that will make it easier for students to request academic accommodations and other support.  Unfortunately, there has been a delay in launching ClockWork. For this reason, we are extending the period to use the existing exam sign-up forms for 2 weeks. Please see below for further details. 

For tests/exams that are scheduled to take place ON or BEFORE Sunday October 30, 2022, students can register for academic exam accommodations using the exam sign-up form. Submissions received through the exam sign-up form will be transferred to the ClockWork system.  

For tests/exams that are scheduled to take place ON or AFTER Monday October 31, 2022, students will be required to register for academic exam accommodations using ClockWork. Further information about this system will be provided in the coming weeks.  

Exam sign-up deadlines 

For all timed tests and exams (in-person and virtual), students must submit their test/exam registration requests a minimum of fourteen (14) days1 (including weekends) prior to the assessment date.  

Final Exam sign-up deadlines
  • Fall 2022 – Sunday November 6, 2022 at 11:59pm 

  • Winter 2023 – Sunday March 12, 2023 at 11:59pm 

Late requests 

Late requests will only be considered if they meet one of the following two criteria*: 

  • Newly registered student to Student Accessibility and Achievement who has an upcoming test/exam (minimum 7-day1 notice required, including weekends). 

  • Students whose instructor has announced or changed an exam date within the 14-day deadline (instructor verification will be required for approval). 

Please submit your late request as soon as possible using this access.exams [at] mcgill.ca (body: Please%20complete%20all%20information%20below%20and%20send%20to%20access.exams%40mcgill.ca.%20If%20the%20test%2Fexam%20is%20scheduled%20to%20take%20place%20at%20MacDonald%20campus%2C%20please%20cc%20access.macdonald%40mcgill.ca.%20%0A%0A1.%20%20%20%20%20%20Reason%20for%20late%20request%3A%20%0AExam%20information%20%0A2.%20%20%20%20%20%20Date%20of%20exam%3A%20%0A3.%20%20%20%20%20%20Exam%20start%20time%3A%20%0A4.%20%20%20%20%20%20Exam%20duration%20(not%20including%20time-based%20accommodations)%3A%20%0AStudent%20information%20%0A5.%20%20%20%20%20%20Student%20name%3A%20%0A6.%20%20%20%20%20%20Student%20ID%3A%20%0ACourse%20information%20%0A7.%20%20%20%20%20%20Course%20Code%3A%20%0A8.%20%20%20%20%20%20Section%3A%20%0A9.%20%20%20%20%20%20Professor%20name%3A%20%0A10.%20%20%20%20%20Professor%20e-mail%3A%20%0A11.%20%20%20%20%20Campus%20(if%20MacDonald%2C%20cc%20access.macdonald%40mcgill.ca)%3A%20%0AAcademic%20accommodations%20%0A12.%20%20%20%20%20Authorized%20academic%20accommodations%20required%20for%20this%20assessment%20(please%20list%20all%20required%20academic%20accommodations.%20Academic%20accommodations%20that%20are%20not%20part%20of%20a%20student%25u2019s%20accommodation%20plan%20will%20not%20be%20implemented)%3A%20%0A13.%20%20%20%20%20Any%20additional%20information%3A%20%0A%0AI%20understand%20that%20I%20am%20required%20to%20register%20for%20my%20exam%20accommodations%20using%20the%20Student%20Accessibility%20and%20Achievement%20exam%20sign-up%20form%20for%20each%20assessment%20in%20this%20course%20a%20minimum%20of%2014%20days%20(including%20weekends)%20prior%20to%20the%20start%20date%20of%20the%20exam.%20I%20acknowledge%20that%20any%20request%20made%20after%20the%2014-day%20deadline%20is%20considered%20a%20late%20submission.%20I%20acknowledge%20that%20Student%20Accessibility%20and%20Achievement%20cannot%20guarantee%20that%20late%20submissions%20will%20be%20granted.%20I%20consent%20to%20sharing%20my%20approved%20accommodations%20with%20my%20instructor%20and%2For%20with%20the%20exam%20administrator%20of%20my%20Faculty%20for%20all%20assessments%20in%20this%20course.%0A) (email template.)

  1. 7- and 14-day deadlines include the current day and weekends, with days starting as of 12:00am (midnight). 

  1. November 6, 2022 Final Exam registration deadline applies to Final Exams scheduled through Enrolment Services and the School of Continuing Studies.  

 
*Exceptional circumstances will be reviewed on a case-by-case basis. Please contact our exam team at access.exams [at] mcgill.ca

Please note that individual time-based academic accommodations do not apply to take-home exams (48 hours or more in duration) or to tests/exams that have been accessibly designed* to incorporate additional time in the scheduled exam duration.  

Further information 

For more information about Student Accessibility and Achievement services, please visit our FAQ page and review any email announcements that you may have missed. 

Exam sign-up - UGME students only

This form is used to register for accommodations for all tests, quizzes, exams, and finals. Only students registered with Student Accessibility and Achievement with an active accommodation plan should use this form. 

For all timed tests and exams (in-person and virtual), students must submit their test/exam registration requests a minimum of fourteen (14) days1 (including weekends) prior to the assessment date. 

IMPORTANT UPDATE: Coming soon - ClockWork 

Student Accessibility and Achievement will soon be implementing ClockWork, a new online platform that will make it easier for students to request academic accommodations and other support.  Unfortunately, there has been a delay in launching ClockWork. For this reason, we are extending the period to use the existing exam sign-up forms for 2 weeks. Please see below for further details. 

For tests/exams that are scheduled to take place ON or BEFORE Sunday October 30, 2022, students can register for academic exam accommodations using the exam sign-up form. Submissions received through the exam sign-up form will be transferred to the ClockWork system.  

For tests/exams that are scheduled to take place ON or AFTER Monday October 31, 2022, students will be required to register for academic exam accommodations using ClockWork. Further information about this system will be provided in the coming weeks. 

Late requests 

Late requests will only be considered if they meet one of the following two criteria*: 

  • Newly registered student to Student Accessibility and Achievement who has an upcoming test/exam (minimum 7-day1 notice required, including weekends). 

  • Students whose instructor has announced or changed an exam date within the 14-day deadline (instructor verification will be required for approval). 

Please submit your late request as soon as possible using this access.exams [at] mcgill.ca (body: Please%20complete%20all%20information%20below%20and%20send%20to%20access.exams%40mcgill.ca.%20If%20the%20test%2Fexam%20is%20scheduled%20to%20take%20place%20at%20MacDonald%20campus%2C%20please%20cc%20access.macdonald%40mcgill.ca.%20%0A%0A1.%20%20%20%20%20%20Reason%20for%20late%20request%3A%20%0AExam%20information%20%0A2.%20%20%20%20%20%20Date%20of%20exam%3A%20%0A3.%20%20%20%20%20%20Exam%20start%20time%3A%20%0A4.%20%20%20%20%20%20Exam%20duration%20(not%20including%20time-based%20accommodations)%3A%20%0AStudent%20information%20%0A5.%20%20%20%20%20%20Student%20name%3A%20%0A6.%20%20%20%20%20%20Student%20ID%3A%20%0ACourse%20information%20%0A7.%20%20%20%20%20%20Course%20Code%3A%20%0A8.%20%20%20%20%20%20Section%3A%20%0A9.%20%20%20%20%20%20Professor%20name%3A%20%0A10.%20%20%20%20%20Professor%20e-mail%3A%20%0A11.%20%20%20%20%20Campus%20(if%20MacDonald%2C%20cc%20access.macdonald%40mcgill.ca)%3A%20%0AAcademic%20accommodations%20%0A12.%20%20%20%20%20Authorized%20academic%20accommodations%20required%20for%20this%20assessment%20(please%20list%20all%20required%20academic%20accommodations.%20Academic%20accommodations%20that%20are%20not%20part%20of%20a%20student%25u2019s%20accommodation%20plan%20will%20not%20be%20implemented)%3A%20%0A13.%20%20%20%20%20Any%20additional%20information%3A%20%0A%0AI%20understand%20that%20I%20am%20required%20to%20register%20for%20my%20exam%20accommodations%20using%20the%20Student%20Accessibility%20and%20Achievement%20exam%20sign-up%20form%20for%20each%20assessment%20in%20this%20course%20a%20minimum%20of%2014%20days%20(including%20weekends)%20prior%20to%20the%20start%20date%20of%20the%20exam.%20I%20acknowledge%20that%20any%20request%20made%20after%20the%2014-day%20deadline%20is%20considered%20a%20late%20submission.%20I%20acknowledge%20that%20Student%20Accessibility%20and%20Achievement%20cannot%20guarantee%20that%20late%20submissions%20will%20be%20granted.%20I%20consent%20to%20sharing%20my%20approved%20accommodations%20with%20my%20instructor%20and%2For%20with%20the%20exam%20administrator%20of%20my%20Faculty%20for%20all%20assessments%20in%20this%20course.%0A) (email template. )

*Exceptional circumstances will be reviewed on a case-by-case basis. Please contact our exam team at access.exams [at] mcgill.ca

Further information 

For more information about Student Accessibility and Achievement services, please visit our FAQ page and review any email announcements that you may have missed. 

Operating hours 

Please note that Student Accessibility and Achievement’s Exam Centre has core operating hours from 9:00am to 5:00pm, Monday to Friday. We are closed for statutory holidays

Mentor Program

Mentee application

If you are not currently registered with Student Accessibility and Achievement, but are still interested in participating in our peer mentor program, please sign up to be paired with a mentor using the form below.

Mentor application

Please use this form if you are interested in volunteering to be a mentor to a student in your program. 

Referrals , Releases, and Confirmation Forms

Student Accessibility and Achievement Referral Form

You can provide this form to your medical professional to complete and send to with details regarding your situation. Please note that the form must be downloaded in order to be signed electronically.

PDF iconReferral Form - Student Accessibility and Achievement

PDF iconSAA referral form_fr

Reasonable consideration request

Please use this form to notify your course instructor of your registration with Student Accessibility and Achievement and to communicate your request for reasonable considerations as indicated on your Individual Accommodation Plan (IAP). This form will only be submitted to your professor if the Reasonable Consideration Requests selected are part of your IAP. You will receive a copy of the Reasonable Consideration Notification within 2-3 business days if the form is completed properly. 

If you previously accessed “Professor Notifications: letter of accommodations,” please read the FAQ questions regarding Reasonable Consideration Requests

Confirmation of Registration with Student Accessibility and Achievement

Please use this form if you want to inform your instructor that you are registered with Student Accessibility and Achievement. At McGill, it is not mandatory that you inform your instructor of your registration. Please note that this form is purely optional, and that the letter send to your instructor does not support any specific accommodation requests. 

Student Records Release Form

Please use this form to request to view your personal documents held by our office. If you are requesting to view your records in person, please use the form titled Student Records Release Form. If you are requesting to view your records virtually, please use the form titled Virtual Student Records Release Form.

PDF iconStudent Records Release Form

PDF icon Virtual Student Records Release Form

Confirmation of Service Form

This form is for students who provide subsidized support services. Please fill it out to confirm the services that you provided. 

Tutor Matching Program

Become a Tutor

Student Accessibility and Achievement is always looking for new tutors. We accept applications on an ongoing basis throughout the entire year. Students are encouraged to apply to tutor for any McGill course they have mastered. By submitting your application, you are agreeing that you are legally entitled to work in Canada.

If you are applying as a tutor, the course list provided is not exhaustive. You can tutor any of the courses taught in McGill university, provided you qualify to do so.

Renew Status as a Tutor

Students are encouraged to apply as a tutor for any McGill course they have completed with a grade of A- or higher.

To renew your registration with us, please complete the 2022-2023 online renewal form.

This renewal form is only for tutors who were registered with us during the 2022-2023 academic year.

Request a Tutor

Looking for a tutor? Complete the online request form and someone will be in touch within 2-3 business days of submitting your request (with the exception of weekends, holidays, and peak periods).

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