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Employee Social Events Policy

POLICY FOR SOCIAL EVENTS HELD FOR EMPLOYEES WITHIN ALL UNITS REPORTING TO THE VICE-PRINCIPAL, ADMINISTRATION AND FINANCE

- Effective November 1, 2007 -

The objective of this policy is to achieve:

1) Accountability in regard to public funds and its intended purposes;

2) Enhanced cohesiveness among staff from different units by fostering community-building activities; and

3) Standardization of the University’s contribution towards annual social activities for staff within the units reporting to the Vice-Principal, Administration and Finance.

Background

In the past, units reporting to the Vice-Principal, Administration and Finance, carried out social activities for their staff (primarily Christmas parties and summer BBQ’s) that were funded wholly or partly by their respective unit budgets. While the associated cost per employee among the units varied, it is assumed that a significant total amount was charged to the units’ budgets for this purpose.

The Vice-Principal’s executive team has reviewed this issue and is in agreement with the importance of continuing to hold social activities for staff. It is well understood that social activities produce very beneficial results for both the employee and employer, namely: an increased sense of cohesiveness, team-building, morale, and productivity.

New Policy

  • Commencing with the 2007 holiday season, only one major holiday reception will be held for all staff within the Administration and Finance units.

  • An amount to be determined annually will be spent per employee on a major holiday event and will be covered by the Vice-Principal, Administration and Finance budget.

  • If, in addition to the annual major holiday reception, individual units wish to hold their own holiday event and/or other social activities during the year for their staff, the costs must be totally covered by the employees and the activities must take place during the lunch break or outside of normal working hours.

Office of the Vice-Principal, Administration and Finance
McGill University
November 1, 2007