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Suspension of payroll deductions form for staff members

You can suspend your parking permit for university recognized leaves which are one month or longer. Payroll deductions for parking will cease as of the date you stipulate on the form, which must coincide with your pay date. The parking permit must be returned to the Parking and Transportation Services office upon suspension of parking privileges. After submitting this form, please have the area personnel officer or chair of your department send an parking [dot] services [at] mcgill [dot] ca (email) to confirm that you are or will be on leave.

To assist you with determining an appropriate suspension date, please click on the + beside the pay day and frequency which apply to you:

Employees paid bi-weekly on Fridays

The Friday pay date covers the current week and previous week. For example, the pay date of Friday, December 22, 2017 covers parking for the period of December 10 to 23, 2017. Entering a suspension date of December 23, 2017 would result in the permit being deactivated as of December 24, 2017. The last parking deduction would be on the pay of December 22, 2017. Please click on the following link for the 2017 pay schedule: PDF icon 2017_salaried_pay_calendar.pdf

Employees paid bi-weekly on Thursdays

The Thursday pay date covers a two week period two weeks prior to the pay date. For example, the pay date of Thursday, December 28, 2017 covers parking for the period of December 3 to 16, 2017. Entering a cancellation date of December 16 would result in the permit being deactivated as of December 17, 2017. The last parking deduction would be on the pay of December 28, 2017. Please click on the following link for the 2017 pay schedule: PDF icon 2017_hourly_pay_calendar.pdf

Employees paid weekly on Thursdays

The Thursday pay date covers a one week period prior to the pay date. For example, the pay date of Thursday, December 28, 2017 covers parking for the period of December 17 to 23, 2017. Entering a cancellation date of December 23, 2017 would result in the permit being deactivated as of December 24, 2017. The last parking deduction would be on the pay of December 28. A pay schedule is not available.

 

Parking privileges cannot be suspended retroactively. The date you indicate on the form is subject to deadlines set by Payroll Services. If the deadline is missed, the deductions will be suspended for the next pay period. If possible, please try to submit this form one month before the date you wish to suspend.

Shortly before your return to work, please contact the Parking and Transportation Services office to arrange reactivation of your permit and recommencement of payroll deductions. You will be issued a permit for the same location you had parked in prior to your leave unless this area is no longer available (for example, if there is a temporary or permanent closure due to construction), in which case you'd be given parking in another location. If parking rates increase during your leave, the new rates will apply upon your return.

Please contact our office by email or phone at (514) 398-4559 if you require additional information.

A copy of the submitted form will be sent to the email address you've indicate on the form.