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Process for Prioritizing and Funding

The process for prioritizing and funding requests for renovation and IT upgrades and installation considers the following data points:

  1. Faculty priority:

    • Faculties indicate first and second priorities for major renovation requests, and may additionally submit several minor renovation requests.
    • Faculty priorities are respected when prioritizing projects.
  2. Impact on students and their learning:

    • The extent to which requests address four Principles for Designing Teaching and Learning Spaces:[1]
      1. Student-Faculty Interaction
      2. Active & collaborative Learning
      3. Enriching Educational Experiences
      4. Supportive Campus Environment
  3. Room use:

    • Determines total student hours of use per week and the percentage of room capacity used.
    • Consideration is given to rooms that are heavily used and that serve multiple faculties;
  4. Site visit priorities:

    • Classroom projects recommended for funding are visited and ranked based upon criteria developed by the working group, including the message they communicate about teaching and learning, the level of urgency, and other concerns.
  5. Strategic budget management:

    • Requests exceed the funding available; prioritizing strives for an annual balance between larger ($100,000+) and smaller projects
    • Allow economies through bulk purchasing
    • Avoid partial renovations
    • Spread funding across Faculties
    • Include projects with high impact for cost
    • Manage expectations within budget limitations

All projects that receive funding must become centrally scheduled and adhere to the Provost’s Policy on Open Access, where applicable:

“When the University puts funds into any computer lab, the lab will conform to general log in practices of the university (e.g., any student can access email or Library). Rooms can be booked for specific pedagogical purposes, such as instruction, or special projects. They cannot be restricted to specific groups at specific times”.

– Provost Anthony Masi, Jan 11, 2008



These principles are available at http://www.mcgill.ca/tls/spaces/tlswg/principles, and are freely adapted from: Benchmarks of effective educational practice. National Survey of Student Engagement (NSSE). http://nsse.iub.edu/pdf/nsse_benchmarks.pdf, Retrieved September 12, 2008.