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Replacing a Diploma

Replacing a Diploma

Revision, June 2013. Start of revision.

Required Documents

Required Documents

Replacing a lost diploma

You must provide a written request including your full name, address, phone number, and date of birth, as well as your degree and the year it was granted.

Requesting a diploma or modifying your name

You must provide a written request including your full name, address, phone number, and date of birth, as well as your degree and the year it was granted. For name changes, enclose a photocopy of your birth certificate, change of name certificate, marriage certificate, proof of divorce, or other legal documents that support your name change, corrections, additions, or deletions. Make sure to indicate any changes you want made in your written request.

Making Your Request

Making your request

There are two ways to submit a request:

  1. Mail a written request to Service Point, along with the required supporting documents, and a certified cheque or money order in the amount of CAD$120 (includes trackable mail delivery) payable to McGill University.
  2. Come to Service Point in person with the required documents. You can pay the replacement fee of CAD$120 (includes trackable mail delivery) via debit card. If you choose this option, please allow for appropriate delays in diploma printing and mailing time.
Note: Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Certified Copies

Certified Copies

Enrolment Services will certify copies of your diploma in the original language or issue certified translations in English (from the original Latin) or French (from the original in English or Latin).

Making Your Request

Making your request

There are two ways to submit a request:

  1. By mail:
    • Send a photocopy of your original diploma on 8.5" x 11" paper in landscape mode, making certain to reduce it so that all seals and signatures are visible to Service Point;
    • Include a cover letter bearing your signature, full name, student number (if available), address, phone number, and number of copies required;
      • Indicate if you require certified translations, and if yes, what language (i.e., English or French);
    • Include a certified cheque or money order for the total amount payable to McGill University to cover the CAD$15 per copy fee;
    • Please allow at least 5–7 working days of processing time plus appropriate mailing time.
  2. In person:
    • Come to Service Point with a photocopy of your original diploma on 8.5" x 11" paper in landscape mode, making certain to reduce it so that all seals and signatures are visible and indicate how many copies you need;
      • Indicate if you require certified translations, and if yes, what language (i.e., English or French);
    • Pay the CAD$15 per copy fee via debit card.
Note: Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Revision, June 2013. End of revision.

Programs, Courses and University Regulations—2013-2014 (last updated Jun. 27, 2013) (disclaimer)