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Note: This is the 20132014 edition of the eCalendar. For the most recent publication, click here.

Changes to Student Records after Normal Deadlines

Changes to Student Records after Normal Deadlines

Student Record Changes

Student Record Changes

Student record changes include the following: course add or course drop, course withdrawal, university withdrawal, program change (including changing majors, minors, or concentrations). They also include changes to tuition status based on the submission of legal documents.

Registrar Deadlines

Registrar Deadlines

Fall term – January 31

Winter term – June 1

Summer term – October 1

Before Registrar Deadlines

Before Registrar Deadlines

For record changes after the normal deadlines published in this publication, but before the Registrar deadlines listed in Registrar Deadlines, you must make a request in writing to your Associate Dean or Director, clearly explaining why you could not request the change before these dates. The Associate Dean or Director will review your request and make a decision. If your request is approved, the change is processed according to existing faculty and Enrolment Services student record procedures.

Note for the Faculties of Arts and Science (including B.A. & Sc.): Requests are made at Service Point (3415 McTavish). However, it is important that you also see a faculty adviser in Dawson Hall to talk about your options and the effects that your request may have on your studies. For more information, see www.mcgill.ca/students/advising.

After Registrar Deadlines

After Registrar Deadlines

The University does not normally consider a change requested after the Registrar deadlines listed in Registrar Deadlines have passed. In situations where there are “extraordinary personal” or “extraordinary academic” circumstances that could not have been foreseen prior to these deadlines, you may formally request a student record change from your Associate Dean or Director. If your Associate Dean or Director approves the request, the change will be processed according to faculty and Enrolment Services student record procedures. You may be assessed a fee for a change requested after Registrar deadlines. For all changes other than grade changes, the faculty will file full documentation that supports the extraordinary circumstances with Enrolment Services.

Note for the Faculties of Arts and Science (including B.A. & Sc.): Requests are made at Service Point (3415 McTavish). However, it is important that you also see a faculty adviser in Dawson Hall to talk about your options and the effects that your request may have on your studies. For more information, see www.mcgill.ca/students/advising.

Fee Assessment Consequences

Fee Assessment Consequences

When a change to your student record is made, the revised fee assessment appears on your next fee statement.

If you want to contest the fee assessment, you must make a written request to Enrolment Services. Enrolment Services reviews the extraordinary circumstances described in the supporting documentation provided by your faculty, and consults with the Student Accounts Office if necessary, to decide whether or not to consider the request. Enrolment Services then sends you a letter explaining the decision.

Student's Citizenship and/or Immigration or Fee Exemption Status

Student's Citizenship and/or Immigration or Fee Exemption Status

Note that your faculty/school or Graduate and Postdoctoral Studies does not handle changes related to your citizenship and/or immigration or fee exemption status; see Legal Documents: Why Does McGill Collect Legal Documents from You? You may be assessed a fee for a change requested after the submission deadline.

Programs, Courses and University Regulations—2013-2014 (last updated Jan. 15, 2014) (disclaimer)