Fall 2012 – Summer 2013
Formal final examinations are held during an examination period at the end of the course term. The dates of the examination periods are listed at www.mcgill.ca/importantdates.
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In some courses there is no final examination; your standing in these courses is determined by term work and class tests.
Instructors are not permitted to grant any special treatment regarding examinations to any student. Students who believe there are circumstances which might justify making special examination arrangements for them or which might legitimately be taken into account in evaluating their performance should apply to the Associate Dean or Director of their faculty.
It is the responsibility of the student to confirm the date, time and place of the examination by checking examination schedules posted on notice boards on campus and at www.mcgill.ca/students. This information is not available by telephone. No student will be allowed to enter an examination later than one hour after it has started.
If, for serious reasons such as illness or family affliction, you have not written one or more examinations, you may receive the permission of your Faculty Student Affairs Office or Service Point (for students in the Faculties of Arts or Science) upon providing supporting documentation to defer the examination to the next deferred/supplemental examination period, except for courses administered by the Faculty of Engineering (where students write the examination the next time the course is given); see Deferred Examinations: Faculty of Engineering. You should provide supporting evidence such as an appropriate medical report as soon as possible. You should be aware that the University will only defer examinations for compelling reasons, verified and accepted by the Student Affairs Office or Service Point.
You must apply for deferred examinations on Minerva if you are in one of the following faculties: Agricultural and Environmental Sciences, Arts, Education, Engineering, Religious Studies, Science, School of Physical and Occupational Therapy, School of Social Work, and the School of Continuing Studies. If you do not belong to one of the above faculties, consult your faculty for application procedures.
The final application deadline in Agricultural and Environmental Sciences, Arts, Science, Education, Engineering, Management and the School of Continuing Studies for deferred examinations is January 15 (for Fall term courses), and May 15 (for Winter term courses and courses that span the Fall and Winter terms).
If your request is approved, an L will appear in place of a grade in those courses. The grade you obtain on the deferred examination will replace the grade of L on your official transcript.
If you receive a grade of D, F, J, or U in a course after a deferred examination, no supplemental examinations will be available. You must either re-register in the same course the following term or in an approved course substitute.
For Summer term courses, check with your Student Affairs Office on the availability and restrictions of deferred examinations.
If you have already written an examination, you cannot later request for the exam to be deferred. You should consult your Student Affairs Office regarding the availability of supplemental examinations.
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If you are not granted deferred status, you will receive a grade of J in the course, which will count as a failure in the TGPA and CGPA. You may, however, be allowed to write a supplemental examination. Please note that there are no supplemental exams in Agricultural and Environmental Sciences or Management courses. For the Faculty of Engineering, supplemental exams are exceptionally offered for some Science, Humanities, and Social Sciences courses. For a list of these courses, see the Faculty of Engineering website (www.mcgill.ca/engineering).
A detailed letter in support of the application must be entered in the "reason(s) for deferral" section of the application on Minerva.
You must submit supporting documentation to the Engineering Student Centre (Frank Dawson Adams Building, Room 22) within one week of the missed examination.
For requests due to medical reasons, a deferral is granted only if the nature of the illness is serious enough to justify absence from the examination. The date of the missed exam and the nature of the illness must be clearly indicated on the medical certificate. Medical certificates stating "medical reasons" and illegible documents will not be accepted.
If you miss your examination for reasons other than medical reasons, you must submit supporting documentation from the appropriate authority, which covers the date of the missed exam, where applicable.
You are required to frequently verify the status of your deferred application on Minerva to determine whether any additional information is required by the Student Affairs Office, Engineering Student Centre.
You will receive an email notification once a deferred examination application decision has been made.
The supplemental/deferred examination schedule is available at www.mcgill.ca/students/exams/supdefer.
Deferred exams for courses administered by the School of Continuing Studies are offered during the next term's final examination period. The final examination schedule for School of Continuing Studies courses is available at www.mcgill.ca/conted/studentres/records/exams.
For courses offered in the Summer term, you must submit a written request (with supporting documentation) for deferred examinations to the Engineering Student Centre (FDA 22) no later than four days after the date of the missed final examination.
For courses administered by the Faculty of Engineering, the deferred examination is written during the final examination period the next time the course is offered. For non-Engineering courses, the date will be determined by Summer Studies and you will be notified via your McGill email.
The final examination schedule for Summer Studies courses is available at www.mcgill.ca/summer/finalexams.
In accordance with the Charter of Students' Rights, and subject to its stated conditions, you have the right to consult any written submission for which you have received a grade. You also have the right to discuss this submission with the examiner. If you want to have a formal final examination reread, you must apply in writing to your Student Affairs Office (the Associate Dean, Student Affairs, in the Faculty of Agricultural and Environmental Sciences and in the Schulich School of Music), or Service Point if you are a student in the Faculty of Arts or the Faculty of Science. You should check with that office regarding application deadlines for formal rereads.
There are two recognized types of impartial reviews, i.e., reassessments or rereads:
In both cases, rather than recorrect the work and then grade it as they would have done themselves, reviewers assess the appropriateness of the original grade based, for example, on the application of the grading key to the student's work. If a grade is deemed unfair, it is changed, whether the new grade is higher or lower than the original, i.e., the reviewer's grade takes precedence over the original grade.
These reassessments are administered and conducted solely by the units involved according to procedures specified by the units and made available to staff and students. Requests for such reassessments must be made within 10 working days after the graded material(s) has been made available for students to view. Reassessments should normally be completed within 20 working days of the request.
These rereads are administered by Service Point, but conducted by the units involved. You must make a request to Service Point by March 31 for courses in the Fall term, and by September 30 for courses in the Winter or Summer terms (these deadlines are strictly enforced and no requests will be accepted once they have passed). You are assessed a fee of $35 for such rereads. It is strongly recommended, but not required, that you consult with the instructor of the course before requesting a reread of a final exam.
Reassessments and rereads in courses not in the Faculties of Arts and Science are subject to the deadlines, rules, and regulations of the relevant faculty.
For information on the Faculty of Law's grade review regulations (rereads of failed examinations, rereads of failing assignments, and review of final evaluations) refer to: www.mcgill.ca/law-studies/information/exams/#REVIEWS.
You can request a formal reread of a final examination once you have discussed it with your instructor. You must complete a Request for a Reread of a Final Exam form and submit it to the Student Affairs Office, Engineering Student Centre.
Reread application deadlines:
Non-Engineering courses: Rereads in courses not in the Faculty of Engineering are subject to the deadlines, rules, and regulations of the relevant faculty.
Instructors of courses that include graded, written term work may choose to provide the option of additional work to eligible students. The following conditions apply:
To write a supplemental examination for a course, you must submit a request on Minerva (www.mcgill.ca/minerva) by going to Student Menu > Student Records Menu > Supplemental Exam Application.
You must frequently verify the status of your supplemental exam application on Minerva for any additional information required by your Student Affairs Office. Once your application has been approved, you will receive a confirmation email at your McGill email address.
If you register for a supplemental examination but find yourself unprepared for it, you should not write the exam; except for the loss of the application fee, there is no penalty for missing a supplemental examination. You should consult your Student Affairs Office for further information. It is important that you also see a faculty adviser to talk about your options and the effects that your request may have on your studies. For more information, see www.mcgill.ca/students/advising.
You must verify the date and time of the supplemental examination, and make yourself available to write the exam. Dates can be found at www.mcgill.ca/students/exams/dates.
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