Feedback

Note: This is the 20122013 edition of the eCalendar. For the most recent publication, click here.

09020fda8000576f

Replacing a Diploma

Required Documents

Required Documents

Replacing a lost diploma

You must provide a sworn affidavit from a notary, lawyer, or commissioner of oaths certifying that your original diploma was lost. The affidavit should include your full name, address, phone number, and date of birth, as well as your degree and the year it was granted. You must clearly state your reason for requesting a replacement.

Replacing a damaged diploma or modifying your name

You must provide your original diploma. For name changes, enclose a photocopy of your of birth certificate, change of name certificate, marriage certificate, proof of divorce, or other legal documents that support your name change, corrections, additions, or deletions. Also include a letter listing your full name, student number, address, phone number, and date of birth. You must state your reason for requesting a replacement diploma, and clearly indicate any changes you want made.

Making Your Request

Making your request

Revision, December 2012. Start of revision.

There are two ways to submit a request:

  1. Mail a written request to Service Point, along with the required supporting documents, and a certified cheque or money order in the amount of CAD$90 payable to McGill University.
  2. Come to Service Point in person with the required documents. You can pay the replacement fee of CAD$90 via debit card. If you choose this option, please allow for appropriate delays in diploma printing and mailing time.
Note: Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Revision, December 2012. End of revision.

Certified Copies and Translations

Certified Copies and Translations

Enrolment Services will certify and translate copies of your diploma at no charge. To make a request, assemble the documents below and either apply in person at Service Point or submit your request by mail or email (servicepoint [at] mcgill [dot] ca). For mail/email requests, please allow at least 5–7 working days of processing time plus appropriate mailing time.

Note: McGill provides only one original diploma per student.

Requesting certified copies of your diploma

McGill can provide you with certified copies of your diploma as required; simply provide us with, or attach to your email:

  • a photocopy of your original diploma on 8.5" x 11" paper in landscape mode, making certain to reduce it so that all seals and signatures are visible;
  • for mail/email requests: a cover letter* bearing your signature, full name, student number (if available), address, phone number, and number of copies required.

* If originating from a McGill email account, a cover letter is not required.

Requesting a translation of your diploma

McGill can provide you with certified English or French translations of your diploma, as required.

For mail/email requests, please provide us with, or attach to your email:

  • a cover letter* bearing your signature, full name, student number (if available), address, phone number, the degree to be translated, and number of copies required.

* If originating from a McGill email account, a cover letter is not required.