Fall 2011 - Summer 2012
In order to graduate, you must complete faculty and program requirements. It is your responsibility to meet all faculty and program requirements before graduation.
At the time of graduation from an undergraduate degree, you must be in Satisfactory standing with a minimum CGPA of 2.00.
You should contact your adviser (Music students should contact the Senior Student Adviser; graduate students should contact the Graduate Program Director) early in the graduating year to make sure you will meet your program requirements by graduation time. For contact information on advisers, see www.mcgill.ca/students/advising/advisordirectory.
Minimum Residency Requirement
The total number of McGill credits required to graduate is known as the minimum residency requirement. You must successfully complete a minimum of 60 McGill credits in order to obtain a McGill undergraduate degree. Some programs have specific requirements on the type of credits that must be completed at McGill. For example, two thirds of all program requirements must be completed at McGill. For specific information refer to your faculty section of this publication.
Students completing a second undergraduate degree at McGill must successfully complete a minimum of 60 McGill credits to obtain their degree. You should check with your Faculty adviser for any conditions applicable to the McGill credits required towards your degree.
Graduate students should refer to the Graduate and Postdoctoral Studies Calendar for information on minimum residency requirements for graduate programs.
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Most undergraduate students and non-thesis graduate students (master's, certificates, diplomas) must use Minerva (www.mcgill.ca/minerva) to apply to graduate (go to Student Records > Apply for Graduation for Your Primary Curriculum.) It is your responsibility to inform McGill of your intention to graduate. You need a minimum residency requirement of 60 credits at McGill to qualify for a McGill undergraduate degree. For more information see Graduation. The minimum CGPA required to graduate is 2.00, and you must be in Satisfactory Standing.
The Application for Graduation is available on Minerva when you register for your final year (e.g. U3 or U4), except if you are in the Faculty of Medicine or Faculty of Dentistry, where you are automatically flagged for graduation in your final year. For more information on how to apply on Minerva, go to www.mcgill.ca/students/graduation/applying.
Once you apply to graduate, you are authorizing the University to include your name in the Convocation program. If you want your name to be omitted from this publication you must send an email to Enrolment Services at studentrecords [at] mcgill [dot] ca by March 15 for Spring convocation, and September 15 for Fall convocation.
If you miss one of these deadlines, contact your Faculty Student Affairs Office immediately.
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As a graduating student, you can view the status of your graduation record on Minerva (www.mcgill.ca/minerva) during the Faculty review and approval process (go to Student Records > Graduation Approval Query). The Graduation Approval Query form becomes available to graduating students approximately three to four weeks before the Degree Granted notation is updated on their records.
If you have met all requirements for graduation, your student record on Minerva will display the Degree Granted notation at the appropriate time:
See www.mcgill.ca/convocations for information regarding convocation ceremonies.
If your diploma was lost, damaged, or the name on the diploma should be changed, you can request a replacement diploma. You must send a written request plus a certified cheque or money order for CAD$60, payable to McGill University. You should refer to the sections below to determine which situation applies to you. Send your request to:
Please note that requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.
To replace a lost diploma: You must provide a sworn affidavit from a notary, a lawyer or a commissioner of oaths certifying that the diploma is lost. The affidavit must include: your full name; student number; address; phone number; date of birth; degree granted/year granted; and reason for a replacement diploma.
To replace a damaged diploma or change the name on the diploma: You must send or deliver the original diploma, and your letter must include the following information: full name; student number; address; phone number; date of birth; reason for a replacement diploma; and any corrections, additions or deletions.
For name changes: You must include clear and complete photocopies of legal documents supporting your name change request. Please see Name: Legal Name for the list of acceptable documents. Note that the name change must be processed in the University system before a duplicate diploma can be issued.
To request certified copies of a diploma: McGill provides only one original diploma per student. However, you may obtain certified copies of your diploma. Simply photocopy your original diploma on 8.5” x 11” paper in landscape mode, making certain to reduce it so that all seals and signatures are visible. Enrolment Services will certify as many copies as required at no charge. A cover letter bearing your signature and including your full name, student number, address and phone number is required for mail or fax requests. Note that certified copies of your diploma are not sent by fax or email.
To request a translation of a diploma: McGill can provide you certified English or French translations of your diploma as required, free of charge. Please send us a written request specifying the degree to be translated and how many copies you need. You should ensure to include your complete name, address, date of birth and signature. You must allow at least a week for processing and mailing. Note that translated diplomas are not sent by fax or email.
Only graduate students who have completed their program within the University’s time limitation for their program are considered for the Dean’s Honour List designation.