Formal final examinations are held during an examination period at the end of the course term. The dates of the examination periods are listed at www.mcgill.ca/importantdates.
In some courses there is no final examination; your standing in these courses is determined by term work and class tests.
Instructors are not permitted to grant any special treatment regarding examinations to any student. Students who believe there are circumstances which might justify making special examination arrangements for them or which might legitimately be taken into account in evaluating their performance should apply to the Associate Dean or Director of their faculty.
It is the responsibility of the student to confirm the date, time and place of the examination by checking examination schedules posted on notice boards on campus and at www.mcgill.ca/students. This information is not available by telephone. No student will be allowed to enter an examination later than one hour after it has started.
If, for serious reasons such as illness or family affliction, you have not written one or more examinations, you may receive the permission of your Faculty Student Affairs Office to defer the examination to the next supplemental examination period, except in the Faculty of Engineering (where students write the examination the next time the course is given); see Deferred Examinations: Faculty of Engineering. You should be aware that the University will only defer examinations for compelling reasons, verified and accepted by the Student Affairs Office. You must provide supporting evidence such as an appropriate medical report, and you must inform the Student Affairs Office as soon as possible to explain why you missed the examination.
If you are in one of the following faculties, you must apply for deferred examinations on Minerva: Agricultural and Environmental Sciences, Arts, Education, Engineering, Religious Studies, Science, School of Physical and Occupational Therapy, School of Social Work, and the Centre for Continuing Education. If you do not belong to one of the above faculties, consult your faculty for application procedures.
The final application deadline in Agricultural and Environmental Sciences, Arts, Science, Education, Engineering, Management and the Centre for Continuing Education for deferred examinations is January 18 (for Fall term courses), and May 15 (for Winter term courses and courses that span the Fall and Winter terms).
If your request is approved, an L will appear in place of a grade in those courses. The grade you obtain on the deferred examination will replace the grade of L on your official transcript.
If you receive a grade of D, F, J, or U in a course after a deferred examination, no supplemental examinations will be available. You must either re-register in the same course the following term or in an approved course substitute.
If you are not granted deferred status, you will receive a grade of J in the course, which will count as a failure in the TGPA and CGPA. You may, however, be allowed to write a supplemental examination. Please note there are no supplemental exams in Agricultural and Environmental Sciences or Management courses. For the Faculty of Engineering, supplemental exams are exceptionally offered for some Science, Humanities and Social Sciences courses. For a list of these courses, see the Faculty of Engineering website (www.mcgill.ca/engineering).
For Summer term courses, check with your Student Affairs Office on the availability and restrictions on deferred and supplemental examinations.
If you have already written an examination, you cannot later request for the exam to be deferred. You should consult your Student Affairs Office regarding the availability of supplemental examinations.
A detailed letter in support of the application must be entered in the "reason(s) for deferral" section of the application on Minerva.
Medical certificate(s) covering the date of the missed examination and the nature of the illness must be submitted to the Student Affairs Office, Engineering Student Centre, by January 15 for Fall term courses and May 15 for Winter term courses.
You are required to frequently verify the status of your deferred application on Minerva to determine whether any additional information is required by the Student Affairs Office, Engineering Student Centre.
You will receive a confirmation email once a deferred examination application decision has been made.
The supplemental/deferred examination schedule is available at www.mcgill.ca/students.
Deferred exams for courses administered by the Centre for Continuing Education are offered during the next term's final examination period. The final examination schedule for Continuing Education courses is available at www.mcgill.ca/conted/studentres/records/exams.
You must request deferred examinations for courses offered in the Summer term no later than four days after the date of the missed final examination and you must write the examination within two weeks of the date of the original examination date.
For courses administered by faculties outside Engineering: the date will be determined by Summer Studies and you will be notified via your McGill email. The final examination schedule for Summer Studies courses is available at www.mcgill.ca/summer/credit/exams.
In accordance with the Charter of Students' Rights, and subject to its stated conditions, you have the right to consult any written submission for which you have received a grade. You also have the right to discuss this submission with the examiner. If you want to have a formal final examination reread, you must apply in writing to your Student Affairs Office (the Associate Dean, Student Affairs, in the Faculty of Agricultural and Environmental Sciences and in the Schulich School of Music). You should check with that office regarding application deadlines for formal rereads.
There are two recognized types of impartial reviews, i.e., reassessments or rereads:
In both cases, rather than recorrect the work and then grade it as they would have done themselves, reviewers assess the appropriateness of the original grade based, for example, on the application of the grading key to the student's work. If a grade is deemed unfair, it is changed, whether the new grade is higher or lower than the original, i.e., the reviewer's grade takes precedence over the original grade.
These reassessments are administered and conducted solely by the units involved according to procedures specified by the units and made available to staff and students. Requests for such reassessments must be made within 10 working days after the graded material(s) has been made available for students to view. Reassessments should normally be completed within 20 working days of the request.
These rereads are administered by your Faculty, but conducted by the units involved. You must apply in writing by March 31 for courses in the Fall term and by September 30 for courses in the Winter or Summer terms (these deadlines are strictly enforced and no requests will be accepted past them). You are assessed a fee of $35 for such rereads. It is strongly recommended, but not required, that you consult with the instructor of the course before requesting a reread of a final exam.
Reassessments and rereads in courses not in the Faculties of Arts and Science are subject to the deadlines, rules, and regulations of the relevant faculty.
You can request a formal reread of a final examination once you have discussed it with your instructor. You must complete a Request for a Reread of a Final Exam form and submit it to the Student Affairs Office, Engineering Student Centre.
Reread application deadlines:
Non-Engineering courses: Rereads in courses not in the Faculty of Engineering are subject to the deadlines, rules and regulations of the relevant faculty.
Instructors of courses that include graded written term work may choose to provide the option of additional work to eligible students. The following conditions apply:
Additional work applications are available in the SOUSA Office. The deadline for submission of applications is March 7 for Fall courses and July 30 for Winter courses and courses spanning Fall/Winter. A non-refundable fee is payable for each course at the time of application. You should consult the SOUSA Office for further information.
The Supplemental Examination regulations are specific to your faculty. To apply for a supplemental exam, you must submit an application on Minerva (www.mcgill.ca/minerva).
Courses administered by the Faculty of Engineering do not have supplemental examinations. However, Engineering students are eligible to write a supplemental examination in courses administered by the following faculties:
You are required to frequently verify on Minerva the status of your supplemental examination application to determine if there is any additional information required or provided by the Student Affairs Office, Engineering Student Centre.
You will receive a confirmation email once a supplemental examination application has been approved.
If you want to write supplemental examinations for certain courses, you must submit a request on Minerva (www.mcgill.ca/minerva) by going to Student Menu > Student Records Menu > Supplemental Exam Application. The following conditions apply:
For courses in the Faculties of Arts and of Science, the supplemental examination period for Fall courses is during the month of May; for Winter courses, and courses spanning Fall/ Winter, the supplemental examination period is during the last week of August.
A non-refundable fee for each supplemental exam is payable at the time of application. If you register for a supplemental examination and subsequently find yourself unprepared for it, you should not write it; except for the loss of the registration fee, there is no penalty for not writing a supplemental examination. You should consult your Student Affairs Office for further information.