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Protection of Personal Information

What You Need to Know

Handbook on Student Rights and Responsibilities

Charter of Students' Rights, Articles 29-31
29 - In this Part, “personal information” means information concerning a student or a former student and recorded by the University under this student’s or former student’s name or identification number.

30 - Every student has a right to consult any record of personal information kept by the University, provided that such information was not transmitted to or recorded by the University in circumstances of confidence. Where, under this section, a student is denied an opportunity to consult personal information, the University shall inform the student of the existence of this information and of the reasons preventing its disclosure. Upon request by the student, the Committee on Student Grievances may determine whether the reasons stated by the University conform to this section.

31 - No personal information shall be disclosed by the University to a third party in a manner which permits the identification of the student or former student unless such disclosure is required by law, or unless the protection afforded by this section has been waived expressly or by implication by the student or former student who is entitled to it. Upon request by the student or former student, the Committee on Student Grievances may determine whether disclosure is authorized under this section.

Code of Student Conduct and Disciplinary Procedures
Articles 13(b) and 88
13(b) - No student shall knowingly use any part of the University Information Technology system or any University computer without proper authorization or knowingly misuse passwords, codewords or similar means of access to computers, or knowingly use the facilities in a manner that would interfere with the access or integrity of the accounts of other users, or knowingly violate the “Policy on the Responsible Use of McGill Information Technology Resources”. A student so accused may not claim that communications made through the University computer system are confidential, notwithstanding any implications of Article 45, so long as the communications in question were obtained only by authorized University employees acting upon reasonable grounds to protect the integrity of the system in accordance with the “Policy on the Responsible Use of McGill Information Technology Resources”.

Article 88
(a)
The Dean of Students shall keep a file in respect of each student charged under this Code. He or she shall enter thereon all matters required by this Code to be entered in relation to the student and shall inform the appropriate authorities of all penalties imposed so that the penalties may be enforced.
(b) Where a student is exonerated or admonished for the commission of an offence under this Code, the matter, as documented in the file held as per sub-article (a), shall not be deemed a disciplinary record and shall not be reported to persons outside the University, except as provided by sub-article (e).
(c) Where a student is reprimanded for the commission of an offence under this Code, the matter, as documented in the file held as per sub-article (a), shall be deemed a disciplinary record, which shall be reportable to persons outside the University, but only with the student’s prior consent for each report.
(d) The files shall be kept in strictest confidence and shall be communicated only to the student concerned and to other persons within the University having legitimate interest or duty to take communication of them. The complainant who brought forward the allegation shall be informed by the Dean of Students of the disposition of the case. The complainant may not appeal the decision of the Disciplinary Officer and must treat the information as confidential.
(e) Nothing contained herein shall be interpreted as preventing a Disciplinary Officer or member of the CSD from responding to a court order requiring the disclosure of information or statements obtained in the course of an interview or hearing conducted under this Code.


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What Else You Can Do

If you encounter a problem, you can find more information on the Secretariat website or office [dot] secretariat [at] mcgill [dot] ca (email) them for help.