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Transcripts

Holiday Schedule

Our office is closed from 24 December 2014 at noon to 4 January 2015 inclusive. All transcript requests submitted during this period will be reviewed and processed as of Monday, 5 January 2015.

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General information

Ordering Transcripts:

Currently registered McGill students request official transcripts in Minerva (McGill’s Student Information System).  If you require your transcript urgently/immediately, you may obtain it in person at Service Point.  Note: A $15 fee is applicable for immediate transcript requests.

Alumni or former students who were registered or graduated from McGill as of 1972 or later request official transcripts in Minerva and require login credentials. Please visit the IT Knowledgebase to view how to obtain your McGill ID & Minerva PIN. Note: A $10 fee per official transcript is applicable. Effective April 2014.

Alumni who were registered or graduated from McGill prior to 1972 (archived records), must submit an online Request for an Archived Official Transcript using Service Point Checkout .  You will be required to upload a piece of photo ID and provide your McGill ID number.  Please visit the IT Knowledgebase to view how to obtain your McGill ID number. Note: A $15 fee per archived official transcript is applicable.

Note: You cannot submit a transcript request if you have holds on your record (e.g. accounting, registrar, library etc.). Holds can be viewed on your unofficial transcript in Minerva.

Third Party Transcript Requests:

Members of academic institutions or consular offices may, with written authorization from the McGill student or alumni, request official transcripts on behalf of the student.  Third Party requests must be submitted using the Request for an Official Transcript (Third Party) form via Service Point Checkout  and will only be accepted when written authorization from the McGill alumni or student is provided.   Note: Ensure that the McGill student completes and signs the Authorization for release of personal information form. You will be required to upload the authorization form upon submission of your request via Service Point Checkout.  Note: A $15 fee per official transcript is applicable.

McGill students who need to include additional information with their official transcript:

Requests for additional information to accompany an official transcript may be submitted once the official transcript is ordered via Minerva.  You will need to follow the link and instructions that display upon submission of your official transcript request in Minerva (see Confirmation Page or Payment Receipt).

This includes:

  • forms (i.e.: AMCAS, LSAC, SOPHAS, WES…)
  • course descriptions (pre-Fall 2003)
  • McGill Registration Confirmation Letter
  • admission application number at host institution

Note:   A $15 fee per document type is applicable. Effective April 2014

Transcript Fees:

A $10 fee per official transcript is applicable if you have not been registered at McGill in the last 12 months.  See Alumni or former students who were registered or graduated from McGill as of 1972 or later. Effective April 2014

Example:

Last registered term at McGill:

Date transcript is ordered:

Elapsed months:

Per transcript fee:

Fall 2013

April 2014

8 months (i.e. Sept’13 - April’14)

Not applicable

Summer 2013

April 2014

11 months (i.e. May’13 - April’14)

Not applicable

Winter 2013

April 2014

16 months (i.e. Jan’13 – April’14)

Fee applicable

Note: when you place your order in Minerva, the system will automatically determine whether the per-transcript charge is applicable to you or not, based on your registration to-date.

 

A $15 fee per official transcript is applicable if you were registered or graduated from McGill prior to 1972. See Alumni who were registered or graduated from McGill prior to 1972 (archived records).

A $15 fee is applicable if you require your transcript urgently/immediately and order it in person at Service Point.    

A $15 fee per official transcript is applicable if you are ordering a transcript on behalf of a McGill student with written authorization. See Third Party Transcript Requests.

A $15 fee per document type is applicable for additional documentation/information to accompany an official transcript. See McGill students who need to include additional information with their official transcript. Effective April 2014

Unofficial vs Official Transcripts

View your unofficial transcript

1. Log into Minerva

2. Select the Student Menu

3. Select the Student Records Menu

4. Click View Your Unofficial Transcript

Request a printed/official transcript

1. Log into Minerva

2. Select the Student Menu

3. Select the Student Records Menu

4. Click Request Printed/Official Transcript

5. Select one of the four options to indicate where your transcript(s) should be sent
Note: For pick-ups, select Option 2

6. Follow the instructions and make sure to click Submit to complete your request

View your transcript request history

1. Log into Minerva

2. Select the Student Menu

3. Select the Student Records Menu

4. Click View History of Transcript Requests

 

Delivery Method:

Once processed, official transcripts are sent by regular mail to the address(es) indicated on the request form. Alternatively and where specified by the requester, official transcripts may be ordered for in-person pickup in sealed envelopes at Service Point.

Pick-up

Transcripts requested for pick-up at Service Point are normally processed within 3-5 working days.  

If you require your transcript urgently/immediately, you may obtain it in person at Service Point. Note:  A $15 fee is applicable. The fee is payable by debit or it can be charged to your McGill student account.

Help us manage our paper consumption by ordering only the number of transcripts you require and by picking them up promptly. If you do not pick up your transcript(s) within 4 weeks of your request, they will be destroyed.

Mail

Official transcripts are mailed via regular mail (Canada Post).

Should you wish to use a delivery service (e.g. courier such as Fed Ex, UPS etc.) to have your transcripts mailed, this can be arranged at your own cost as follows:

Currently registered McGill students & alumni or former students who were registered or graduated from McGill as of 1972 or later order the special delivery service via  Minerva,  following the link and instructions that display upon submission of your official transcript request (see Confirmation Page/Payment Receipt).   Note: A $15 fee per special mail delivery request is applicable.

Processing time

Transcript requests are processed within 3-5 working days (5 to 7 days during peak periods). Requests for archived transcripts (pre-1972), may take longer. 

McGill may not be held responsible for the loss or delay of transcripts in the mail.